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INTERACTIVE TRAINING ON IDP FOR COUNCILLORS ________________________

INTERACTIVE TRAINING ON IDP FOR COUNCILLORS ________________________. SOPHY MOLOKOANE-MACHIKA SALGA - IDP COORDINATION UNIT. PURPOSE. Appraise Councilors on Integrated Development Planning process; To outline the IDP context, process and content issues; and. Legislative Background on IDP.

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INTERACTIVE TRAINING ON IDP FOR COUNCILLORS ________________________

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  1. INTERACTIVE TRAINING ON IDP FOR COUNCILLORS________________________ SOPHY MOLOKOANE-MACHIKA SALGA - IDP COORDINATION UNIT

  2. PURPOSE • Appraise Councilors on Integrated Development Planning process; • To outline the IDP context, process and content issues; and

  3. Legislative Background on IDP

  4. Legislative frameworkMunicipal Legislation DEMARCATION ACT, 27/1998 STRUCTURES ACT, 117/1998 • Boundaries SYSTEMS ACT, 32/2000 • Powers/functions FINANCE MANAGEMENT ACT, 56/2003 • Participation (Chap4) • IDP (Chap 5) • Performance Management (Chap 6) • Multi year budgeting • “Key Perf. Indicators”

  5. WHY IS IT NECESSARY TO DO IDPs?

  6. Disaster Management THE IDP RESPOND TO MANY ISSUES @ ONCE

  7. IDP Drafting Phases (generic) OUTCOMES PHASE 1 : ANALYSIS • Level of Development • Issues/problems PHASE 2 : STRATEGIES • Vision, mission, strategies, projects PHASE 3 : PROJECTS (NB) • Performance indicators • Project outputs • Cost estimates/budget PHASE 4 : INTEGRATION • 5 year financial/Capex • Spatial Framework • Sectoral Programmes • Institutional Plan PHASE 5 : APPROVAL • Approved IDP

  8. “Annual IDP/Budget Review” process 1 July to 30 June (Municipal Financial Year) Approve PROCESS of IDP and Budget review for financial year Final IDP and budget(to Council) Draft IDP and budget(to Council) August 31 May 31 March Feb April Oct Nov Dec Jan Sept July June • Revisitward-based inputs • Review municipal performance • Do Financial analysis • Do Organisational analysis Inform draft budget: Programmes, projects and budget allocations Draft IDP Review and budget published for final public comment Revisit Strategy: vision, major initiatives, key service delivery areas(Draft Capital Budget)

  9. PHASE 0: PREPARATORY PHASE

  10. Organisational Arrangements • Municipal Manager • Management and Co-ordination • IDP Steering Committee • Support IDP manager • IDP Representative Forum • Institutionalised Representative Participation • Project Task Teams • Planning and Implementation

  11. Steering Committee: Composition • Chaired by: • Municipal Manager and/or IDP manager • Secretariat: • Official(s) of municipality • Composed of: • Heads of Departments or Senior officials • Councillor(s) responsible for IDP

  12. Steering Committee: Roles & Responsibilities • Support the IDP manager in commissioning research studies & screening the contents of the IDP; • Provide Terms of Reference for various planning activities ; • Process and summarise inputs for the public participation process; • Consider and comment on inputs from sub committees, study teams and consultants; • Discuss and comment on inputs from provincial sector departments and service providers; and • Provide comments on draft output from each phase of the IDP.

  13. IDP Rep. Forum: Composition • Chaired by: • The Mayor or Member of Exco • Secretariat: • IDP Steering Committee • Composed of: • Members of Exco • Councillors • Traditional leaders • Ward committee chairperson • Heads of Departments • Senior officials • Stakeholder representatives (NGOs, CBOs)

  14. IDP Rep. Forum: Roles &Responsibilities • Form a structured link between the municipality and representatives of the public; • Represent interests of constituents; • Provide a means to transfer and clarify information between all the stakeholder representatives; • Provide an organisational mechanism for discussion, negotiation and decision making between stakeholders; • Monitor the performance of the planning and implementation process

  15. PHASE 1: IDP ANALYSIS

  16. Outputs of Analysis Phase • Assessment of the existing level of development (Backlogs); • Priority issues or problems; • Information on the context, causes, dynamics of priority issues of problems; • Information on available resources and potentials; • Projects identified

  17. Prioritisation, WHY? • Limited Resources • Financial • Human • Time • Address critical issues/ communities first

  18. PHASE 2: STRATEGIES PHASE

  19. VISION The long-term desired future state of an organization. Visions should inspire and motivate.

  20. STRATEGY DEVELOPMENT Key Performance Areas Strategic Objectives Strategy Objectives and Operational Strategies Strategy Map

  21. PROJECTS IDENTIFICATION • Projects are identified emanating from:- • Ward plans • Analysis phase

  22. PHASE 3: PROJECT PHASE

  23. Designing project proposals • Must meet the requirements of the project design, i.e: • Name of project. • Location • Target group / beneficiaries • Objectives • Indicators • Major activities • Responsible agencies • Cost/budget (Operational and Capital) • Source of finance, etc

  24. Involvement of provincial sphere and other partners in projects design • PTT to consult with appropriate sector departments and NGOs when formulating projects. • Sector departmental officials must be informed of the municipality’s objectives and strategies. • This ensures that project proposals are aligned to sectoral strategies and procedures of the national and provincial spheres of government.

  25. PHASE 4: INTEGRATION PHASE

  26. Sector Plans and Programmes

  27. PHASE 5: APPROVAL PHASE

  28. Service Delivery & Budget Implementation Plan (SDBIP) • Developed after approval of the budget and IDP • It is a one year implementation plan • IDP • Budget • Monthly Projections • Capital • Operational • Revenue

  29. CONCLUSIONLET US MAKE SURE THAT WE PLAN WITH THEM(COMMUNITIES) AND NOT FOR THEM Inkomu! Kea leboga! Ndaa! Thank you! Dankie!

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