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Overview of Compliance, Surveillance, and Integrated Baseline Reviews August 2013 NAVY CEVM

Overview of Compliance, Surveillance, and Integrated Baseline Reviews August 2013 NAVY CEVM. Outline. Compliance Review Integrated Baseline Review (IBR) Surveillance Review Review timeline. Compliance Review.

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Overview of Compliance, Surveillance, and Integrated Baseline Reviews August 2013 NAVY CEVM

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  1. Overview of Compliance, Surveillance, and Integrated Baseline Reviews August 2013 NAVY CEVM

  2. Outline • Compliance Review • Integrated Baseline Review (IBR) • Surveillance Review • Review timeline

  3. Compliance Review Should this contractor’s EVM System receive validation and approval for use on all EVM programs? • Process review, evaluates the processes used for all of the contractor’s EVM contracts • Led by DCMA (or other authorizing agency) • Minimal participation required from program offices • Decision based upon: • Evaluation of process documentation • Interviews with process owners and executors • Advance Agreement means the contractor can bid on all future contracts claiming an approved EVM System • Advantageous for bidding EVM contracts over $50M which require a contractor to have or pursue EVM system validation

  4. Integrated Baseline Review (IBR) Do the govt/contractor have a mutual understanding of scope, does the contractor have an executable baseline that satisfies contract requirements? What are the risks? • Program review, led by government program office • Participation from DCMA (or authorizing agency) • Conducted at program inception, following major contract modification, or after the exercise of significant contract options • Action Items are developed based upon: • Evaluation of the program baseline and associated risks/opportunities • Evaluation of the supporting management processes • Interviews with CAMs, process owners, program management • Action items issued and tracked to resolution • Serious concerns may delay contract start pending revised planning or could result in contract revision or cancellation

  5. Surveillance Review Is the contractor adhering to its approved EVM system? • Process adherence review, evidenced via program data • Led by DCMA (or other authorizing agency) • Active participation from government program office • Assist with identification of issues/concerns • Assist with resolution of misunderstandings between contractor/DCMA • Action items & Corrective Action Reports (CARs) issued based upon: • Data review • Interviews of Control Account Managers (CAMs), process owners, and program management • Resolution of action items and CARs is tracked to completion • Serious and systemic violations may be used to revoke the Advance Agreement

  6. When do these reviews occur? Compliance Review (program independent) IBR(s) - (contract “A”) IBR(s) - (contract “B”) Surveillance Review (contract “A”) Surveillance Review (contract “B”) Contract “A” Start Contract “B” Start Contract “B” Award Contract “A” Award Contract “A” Complete Contract “B” Complete

  7. Additional Guidance • For additional guidance on conducting IBRs, refer to one of the following sources: • CEVM IBR Toolkit http://acquisition.navy.mil/home/acquisition_one_source/cevm • “The Program Managers’ Guide to the Integrated Baseline Review Process”, available on DAU’s website https://acc.dau.mil/CommunityBrowser.aspx?id=37635

  8. Point of Contact Navy Center for Earned Value Management (703) 695-0510 http://acquisition.navy.mil/acquisition_one_source/cevm

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