Timesheet Training

1. Timesheet Training CPCC Human Resources January 2007

2. CPCC Timesheet Training…The Basics Exempt: Exempt from overtime pay – record exceptions only Non-exempt: not exempt from overtime pay – must record hours worked each day

3. CPCC Timesheet Training…The Basics • Classified Staff = Non-Exempt • Professional • Administrative = Exempt • Faculty • Each position is classified based on duties and federal regulations

4. CPCC Timesheet Training: Important to Know • What is a workweek? • Whatever 7 day period that is defined by the employer. • At CPCC, Sunday through Saturday • Overtime vs. Compensatory Time (Comp Time) • Overtime: additional pay • Comp Time: time banked for future use

5. CPCC Timesheet TrainingComp Time • How is comp time earned? • After employee works more than 40 hours • Earned at the rate of 1.5 hours for each hour worked above 40 • Should be taken within 30 days after it is earned. May substitute for vacation or sick leave

6. CPCC Timesheet Training Coded Hours • Coded hours are hours away from work • Sick leave, vacation leave, jury duty, holiday, comp time, military • Sick, vacation and bonus leaves cannot have negative balances • Accruals are earned at the end of the month and cannot be taken until the following month or later

7. Timesheet TrainingCoded Hours • Personal days are available to 10-month faculty only (4 per fiscal year) • Necessity leave can be used for purposes as allowed by PPM Policy 4.21, but mainly for the 2 days when the college is closed during the holiday break in December

8. Timesheet TrainingFMLA • Family and Medical Leave Act – Guarantees 12 weeks per year in paid or unpaid leave for birth or adoption of a child or serious illness of employee or immediate family member • Contact HR to apply and indicate on timesheet. • Family and Medical Leave runs concurrently with sick, vacation, worker’s comp, etc. for up to 480 hours during a 12-month rolling period. • All leaves eligible as family or medical leaves must be designated as FMLA according to federal statute, not optional.

9. Timesheet Training • CPCC Timesheets: • Exempt or Non-exempt • Available on the HR website at the beginning of the month • Due in HR by the third business day of the month

10. CPCC Timesheet Training:Find the timesheet at : http://www.cpcc.edu/humanresources/forms/

11. To Save or Not to Save? Do you want to save the timesheet to your computer? Before you fill-in the information… • If yes, then save it to your computer under a new name when the option box appears asking if you want to open or save the document. • If no, then select to open the document.

12. Complete your Demographic Information… • Enter your Name… • Enter your Supervisor’s Name… • Enter Your Position Title…

13. Complete your Demographic Information… • Enter your Employee ID which is now available by clicking on the link on the timesheet, on the HR website or your pay stub. • For privacy reasons do not use your Social Security number

14. CPCC Timesheet Training Let’s go to the website and work through some examples…..

15. http://www.cpcc.edu/humanresources/forms/

16. Non Exempt Examples

17. Necessity Leave

18. Vacation Days

19. Two Types of Leave In Same Day

20. Weekly Time Crosses Months*On September Timesheet

21. Comp Time Earned in Week There Is A Holiday

22. Exempt Examples

23. Exempt Employees Report by ExceptionPersonal Days, Vacation, Sick Time

24. Questions????