national response plan and national incident management system review and revision process nims working group janua

1. 1 National Response Plan and National Incident Management System Review and Revision Process

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3. 3 Background NIMS issued March 2004; NRP issued December 2004 Notice of Change released on May 25, 2006; included 11 topics Secretary of DHS is responsible for conducting an interagency review of the document DHS FEMA is the Executive Agent for the NRP FEMA partnering with DHS Preparedness Directorate (PREP) to co-chair a NRP/NIMS Task Force Participation from all levels of stakeholders (Federal, State, local, tribal, private sector, and NGOs) DRG PCC approved NRP/NIMS Work Plan in September

4. 4 Strategic Objectives For Review Identify and prioritize issues to ensure a coordinated and efficient all-hazards Federal response: (Completed) Ensure NRP consistently uses NIMS framework: (In progress) Revise NRP and NIMS to ensure: (In progress) compliance with homeland security policy easily understandable by all stakeholders provide mechanisms or concept materials in a variety of formats Fully engage and incorporate all stakeholders: (Actively including state/local and private sector) Develop comprehensive outreach strategy and training program for final products: (In development)

5. DHS is utilizing a layered approach to assist in the review process All levels of stakeholders have been asked to participate in the process and will serve as members of the various groups All policy issues will be submitted to the HSC DRG for coordination and deconfliction Steering Committee: Provides the day-to-day management and oversight of the review. Membership: DHS, DOJ/FBI, HHS, USDA, DOT and DOD, and a representative the Consortium (and NEMA) NRP/NIMS Task Force: The Task Force will validate issues proposed for review, draft solutions, and craft proposed policy positions prior to raising them to the DRG. In addition, Task Force members will facilitate the identification of writing team members, identify work group composition, and review elements of the document as required. Membership: Representatives from the 32 NRP signatories (This includes all Federal D/As, the ARC, TVA, USAID, Corp for National Community Service, and National Voluntary Organizations Active in Disaster) NRP/NIMS Writing Team: Will manage the written revision of the document. Membership: Select group of interagency and key stakeholder representatives, chosen by the Steering Committee who have incident management experience. Marjorie DeBrot from the U.S. Army Corps of Engineers is the Lead. Work Groups: Responsible for vetting issues and rewriting portions of the plan pertaining to their function or area of the plan to which they have been assigned. Membership: Representatives from Federal, State, local, tribal, private sector, and NGO organizations DHS is utilizing a layered approach to assist in the review process All levels of stakeholders have been asked to participate in the process and will serve as members of the various groups All policy issues will be submitted to the HSC DRG for coordination and deconfliction Steering Committee: Provides the day-to-day management and oversight of the review. Membership: DHS, DOJ/FBI, HHS, USDA, DOT and DOD, and a representative the Consortium (and NEMA) NRP/NIMS Task Force: The Task Force will validate issues proposed for review, draft solutions, and craft proposed policy positions prior to raising them to the DRG. In addition, Task Force members will facilitate the identification of writing team members, identify work group composition, and review elements of the document as required. Membership: Representatives from the 32 NRP signatories (This includes all Federal D/As, the ARC, TVA, USAID, Corp for National Community Service, and National Voluntary Organizations Active in Disaster) NRP/NIMS Writing Team: Will manage the written revision of the document. Membership: Select group of interagency and key stakeholder representatives, chosen by the Steering Committee who have incident management experience. Marjorie DeBrot from the U.S. Army Corps of Engineers is the Lead. Work Groups: Responsible for vetting issues and rewriting portions of the plan pertaining to their function or area of the plan to which they have been assigned. Membership: Representatives from Federal, State, local, tribal, private sector, and NGO organizations

6. 6 Phases of Review Strategic plan approval and prioritization of issues for review and revision (Completed) Targeted rewrite and product completion (In Process) Promulgation and roll-out of NRP and NIMS Continuous cycle of training and exercising/periodic review and revision � �

7. 7 Key Actions to Date Reviewed inputs from Task Force and Regional partners Oct 25 � State, local, tribal, NGO, private sector Nov 6 � DHS and Interagency Task Force Participation in National/Regional Level Meetings Emergency Support Functions Leader Group (ESFLG), Regional Interagency Steering Committee (RISC), Grants and Training (G&T) Conference Congressional briefing Modified scope of some of the original 14 NRP issues; added 3 new NRP issues Review Federal incident management plans; determine appropriate linkage to NRP Review logistics management issues Examine evacuation and sheltering issues Website developed Link to NRP/NIMS Review Process on DHS NRP Website www.dhs.gov/nrp State, Local, Tribal and Private Sector participation 6 States and territories (CA, DE, MD, NY, OH, USVI) 15 State and local associations 1 tribal authority (Inter-Tribal Council of Nevada) 38 private sector organizations 5 voluntary organizations G&T Conference � Nov 28 Conducted two breakout sessions on NRP/NIMS Review Process with approximately 100 participants in each ESFLG Briefings On Sep 7 and Nov 30, NRP/NIMS Process was presented to the ESFLG Regional Work Plan Work Plan discusses manner in which the FEMA Regions will assist in consolidating comments from Regional partners Possible work group participation from certain regional members Conducting weekly meetings with FEMA Regions on NRP/NIMS Review NIMS Meeting Conducted 2 quarterly meetings with Federal partners on NIMS implementation Congressional Briefing October 19; 12:30-1:30 Bob Shea and Tina Gabbrielli briefed House and Senate Authorization & Appropriations Committee Committees (Invitees): House Transportation & Infrastructure, House Homeland, Senate Homeland, Senate Appropriations, House Appropriations State, Local, Tribal and Private Sector participation 6 States and territories (CA, DE, MD, NY, OH, USVI) 15 State and local associations 1 tribal authority (Inter-Tribal Council of Nevada) 38 private sector organizations 5 voluntary organizations G&T Conference � Nov 28 Conducted two breakout sessions on NRP/NIMS Review Process with approximately 100 participants in each ESFLG Briefings On Sep 7 and Nov 30, NRP/NIMS Process was presented to the ESFLG Regional Work Plan Work Plan discusses manner in which the FEMA Regions will assist in consolidating comments from Regional partners Possible work group participation from certain regional members Conducting weekly meetings with FEMA Regions on NRP/NIMS Review NIMS Meeting Conducted 2 quarterly meetings with Federal partners on NIMS implementation Congressional Briefing October 19; 12:30-1:30 Bob Shea and Tina Gabbrielli briefed House and Senate Authorization & Appropriations Committee Committees (Invitees): House Transportation & Infrastructure, House Homeland, Senate Homeland, Senate Appropriations, House Appropriations

8. 8 National Response Plan and National Incident Management System Key Revision Issues

9. 9 NRP Key Issues Issues annotated in Red are new issues. Strategy Based on input from stakeholders in various meetings, it is apparent that the review effort is larger and more complicated than was originally anticipated. We need to ensure that the NRP/NIMS review process is inclusive and addresses all pertinent issues. Separated NRP revision issues into those impacting the Base Plan and those impacting the Annexes Base Plan contains all of the primary mechanisms and structures on which the Annexes are predicated Annex issues will be worked concurrently with Base Plan activities Issues annotated in Red are new issues. Strategy Based on input from stakeholders in various meetings, it is apparent that the review effort is larger and more complicated than was originally anticipated. We need to ensure that the NRP/NIMS review process is inclusive and addresses all pertinent issues. Separated NRP revision issues into those impacting the Base Plan and those impacting the Annexes Base Plan contains all of the primary mechanisms and structures on which the Annexes are predicated Annex issues will be worked concurrently with Base Plan activities

10. 10 NIMS Key Issues Guidance required to clarify roles and responsibilities within NIMS framework Better include concept of preparedness into NIMS Refine NIMS to ensure it can be easily understood by all stakeholders Better tie between NIMS and Homeland Security Presidential Directive-8 �National Preparedness,� NRP, and other Federal response efforts Emphasize importance of NIMS training for all emergency management, response personnel and disaster workers, private sector and nongovernmental agencies

11. 11 National Response Plan and National Incident Management System Work Groups

12. 12 NRP/NIMS Work Groups Work Groups are responsible for vetting issues and providing resolutions/recommendations to the Writing Team for their functional area or issues which they have been assigned Work Group leads report back to the Writing Team; a Writing Team member or Steering Committee staff member will be present at all Work Group meetings Membership is open to Federal, State, local, tribal, private sector representatives and nongovernmental organizations Subject matter experts will be invited to attend Work Group meetings on an as needed basis Depending on the size of the Work Groups, sub-groups may be established

13. 13 Work Groups Roles and Responsibilities Incident Management and Coordination Functions Catastrophic Planning Communications NIMS There are 12 work groups. Decisions in certain work groups will impact the work in others - coordination among work groups is expected Key work groups will start convening immediately There are 12 work groups. Decisions in certain work groups will impact the work in others - coordination among work groups is expected Key work groups will start convening immediately

14. 14 Description of Work Groups Roles and Responsibilities Work Group: Examine recommendations pertaining to roles and responsibilities of individual positions, groups or multi-agency coordinating structures within the NRP. Specific examples include: Clarify Roles and Responsibilities of Key Structures/Positions/Levels of Government and NIMS roles (e.g., PFO/FCO; Role of DoD) Strengthen the role of States and the Private Sector under the NRP Incident Management and Coordination Work Group: Examine existing JFO structure and operations, including unified command. Specific examples include: Determine whether principles and positions are adequately defined Determine the need for additional coordination positions or entities Functions Work Group: Will oversee the review of all annexes within the NRP. All issues pertaining to functions will be addressed by this group. There will be sub-groups for all ESF, Support and Incident Annexes, including, for example, the Cyber Incident Annex; the Search & Rescue and External Affairs ESF Annexes; and the Logistics and Public Affairs Support Annexes)

15. 15 Description of Work Groups Catastrophic Planning Work Group: Ensure that the NRP adequately addresses proactive planning for incidents that render State and local governments incapable of an effective response. Communications Work Group: Review communications strategies and systems and examine information-sharing mechanisms within the NRP. Ensure consistency between the NRP and the new National Emergency Communications Strategy Address electronic communications, public communications, telecom sector equities, and organizational communications NIMS Work Group: Ensure the NIMS is integrated where appropriate within the NRP. Examine concepts, principles, terminology, and organizational processes and identify appropriate linkages between the NRP and NIMS. Volunteer and Donations Management Work Group: Examine the coordination process to identify and accept donated goods and integrating volunteers.

16. 16 Description of Work Groups Evacuations and Sheltering Work Group: Review the NRP to define areas where the roles and responsibilities for evacuation support can be better defined. Examine evacuation issues and other associated actions such as sheltering of evacuees Examine issues such as transportation planning, and the evacuation of special needs populations and companion animals. International Support Work Group: Examine international coordination activities and mechanisms in support of the Federal government�s response to an incident. Examine international support mechanisms, particularly those associated with international assistance to include personnel, teams, equipment, supplies and cash donations, and issues regarding affected foreign nationals. Training and Implementation Work Group: Ensure the elements of the NRP and NIMS are understood and implemented by all levels of stakeholders. Discussion of training packages, job aides, exercises, and implementation guidance.

17. 17 Description of Work Groups Companion Animal Issue Work Group*: All functions linked to companion animals during an incident such as evacuation, sheltering, feeding and health need to be examined in order to ensure that the NRP adequately addresses this issue. Special Needs Work Group*: Assist in ensuring that considerations for special needs populations are incorporated appropriately within the NRP and NIMS. Establish a definition for special needs as it pertains to the NRP Identify any gaps in structures, processes, or procedures, and propose solutions to assist these populations during an incident * These work groups will meet early in the process to help establish policies for these specific issues which will be integrated into other work groups. NOTE: The issue of reviewing Federal incident management plans to ensure consistency with the NRP will be reviewed by the NRP/NIMS Task Force

18. 18 Proposed NRP/NIMS Review Timeline Require policy guidance early in the process Throughout the process, we will periodically brief the DRG and Deputies. The interagency family will participate throughout the process.Require policy guidance early in the process Throughout the process, we will periodically brief the DRG and Deputies. The interagency family will participate throughout the process.

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