SETRIC Workshop 26 May 2005

1. Risk Management of municipal fire and rescue services- background, process and expectations from central point of viewMartin Reland, Danish Emergency Management Agency SETRIC Workshop 26 May 2005 Office of Statistics and Analysis

2. The Danish Preparedness Act • The task of the rescue preparedness shall be to prevent, reduce and remedy any damage inflicted on people, property and environment by accidents and disasters including war actions or imminent danger of war. • The rescue preparedness shall comprise the national rescue preparedness including the national regional rescue preparedness and the municipal rescue preparedness. Office of Statistics and Analysis

3. DEMA • Authority (regulation, supervision, advice, education) • Preparedness (3 levels, nuclear, chemical) • Operations (nationally and internationally) Office of Statistics and Analysis

4. Levels of rescue preparedness 1: Municipalities (271) 2: 5 national regionalpreparedness centres +9 municipal supportcentres 3: national regionalpreparedness centres Office of Statistics and Analysis

5. Local Risks Service Level Central regulation Preparedness Preparedness 2004 2005+ Background and objective Political decision: ”Local authorities should to a larger extent have possibility to organise/dimensioning local preparedness on basis of local risk assessment rather than centrally and detailed regulation” • DEMA and municipalities must co-operate in the development process • DEMA must offer advice and education Office of Statistics and Analysis

6. Risk and preparedness • Using risk assessment is not something completely new BUT • Dimensioning of municipal fire and rescue services has been on the basis of national averages, which have resulted in the current minimum requirements regulation • Local risk assessment has been ‘extra’ or on top of minimum requirements • Local risk assessment has been based on past experience • Terminology and tools has been different • Prevention has not been given sufficient thought SO • In the future local risk assessment will bee a systematic bottom-up process using common terminologies and tools and the management of risks will include prevention and operational measures Office of Statistics and Analysis

7. The development process The four corner stones Guiding/Handbook Models and Tools Activities: Reference group Unions Pathfinders project Special projects Pilotes projects Professionals/Experts Education/Courses Legislation/Order Office of Statistics and Analysis

8. Development process – pathfinders and pilots Office of Statistics and Analysis

9. Development process - results • Handbook • Has been commented by co-operational municipalities, e.g. pathfinders and pilot. Will be send to all municipal fire and rescue services. Used in education/course • Models and tools • In handbook and at www.dimensioneringsprojektet.dk • Education/course • Course at DEMA Staff College, 5+3 days • Order • Consultation draft – in political process Office of Statistics and Analysis

10. Future • Regulation of risk based municipality fire and rescue services • Effect for municipality and preparedness service • The role of DEMA Office of Statistics and Analysis

11. Risk based municipal preparedness – Draft Ministry Order Municipal preparedness must: • perform a secure effort according to local risks in preventing, reducing and remedying any damage inflicted on people, property and environment. • organise and undertake the dimensioning process • identify and analyse local risks. • Prepare risk profile as basis for dimensioning the local fire and rescue service. Office of Statistics and Analysis

12. Risk based municipal preparedness – Draft Ministry Order Local authority must: • determine the service level of the municipal fire and rescue service on basis of the local risk profile • determine the organisation, activity, dimensioning and equipment of the municipal fire and rescue service on the basis of the local risk profile and the determined service level • provide for handling of the technical management of efforts on the damage area • Provide for sufficient water supply for fire-extinguishing Office of Statistics and Analysis

13. Risk based municipal preparedness – Draft Ministry Order Dimensioning plan – content and handling: • Description of local risk profile, service level, organisation activity, dimensioning and equipment • Process in the local preparedness commission • Draft plan is submitted to DEMA • DEMA prepares comments/statement • The local authorities decides • Plan is submitted to DEMA • Continuous revisions, at least once in each election period Office of Statistics and Analysis

14. Risk based municipal preparedness From 2005 Current Initial response time 10 and 15 minutes Each municipality decides on the basis of risk identification, risk analysis, and the Standard of Service Depending of no. of inhabitants Vehicles and equipment 1+7 1+5 1+3 Fire and rescue crew Focused on response times, crew and vehicles and equipment Focused on the risk management process Legislation Office of Statistics and Analysis

15. Meaning for municipal and preparedness • Local authorities have overall responsibility securing and controlling that the municipality has secure rescue preparedness • Overview of rescue preparedness forces and development potential • Flexible dimensioning – crew and equipment • Flexible use of rescue preparedness in other municipal tasks and activities • Strengthened possibilities for development of municipal rescue preparedness as needs and technology changes Office of Statistics and Analysis

16. Meaning for municipal and preparedness • Strengthened dialog between rescue preparedness and business, living areas and municipal institutions • Strengthened visibility of competences and activity for politicians, citizens and business • Strengthened cross municipal co-operation and coordination of resources • Strengthened co-operation and awareness of local risks among politicians, citizens, business and other local administrations • Strengthened prioritising of prevention effort • Strengthened co-thinking of prevention and operation Office of Statistics and Analysis

17. Future role of DEMA • Course in risk management of municipal fire and rescue services • 11 courses in 2005 (132 ) + eventual additional courses • Necessary number of courses in 2006 (provisional 10) • Experiences and knowledge gathering and communication • Revision and adjustment of handbook and guides • Cases • Registration of events in ODIN • Possibility to present data in GIS Office of Statistics and Analysis

18. Future role of DEMA • Supervision and counselling • Comments/Statements • §13 approvals • Inspectors • Consultants • Andet • Enhanced and more detailed alarms from alarm (112) centrals • Enhanced focus on competences at operators at alarm (112) centrals • Adjusted and new education for operational personnel • Etc. Office of Statistics and Analysis

19. 5 1 Implementation of Standard of Service Risk Identification Documentation Communication Management Evaluation 4 2 Political decision of Standard of Service Risk Analysis 3 Proposal for Standard of Service Proces model Office of Statistics and Analysis

20. Risikoidentifikation - eksempler Office of Statistics and Analysis

21. Risikoanalyse, scenarieanalyse - eksempler Office of Statistics and Analysis

22. Oplæg til serviceniveau - eksempler Office of Statistics and Analysis

23. Oplæg til serviceniveau - eksempler • Eksempel på proces for politisk fastlæggelse af serviceniveau Office of Statistics and Analysis