1 / 28

The University of Texas Health Science Center at San Antonio Cash Handling Training

The University of Texas Health Science Center at San Antonio Cash Handling Training. Presented by Yvette Hernandez Office of Bursar. Agenda. Cash Handling Policies Daily Procedures Summary Questions. Objectives. Understand your cash handling policies. Understand daily procedures.

loyal
Download Presentation

The University of Texas Health Science Center at San Antonio Cash Handling Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. The University of TexasHealth Science Center at San AntonioCash Handling Training Presented by Yvette Hernandez Office of Bursar

  2. Agenda • Cash Handling Policies • Daily Procedures • Summary • Questions

  3. Objectives • Understand your cash handling policies. • Understand daily procedures.

  4. Cash Handling Policies • Cash Drawers • Checks • Overages/Shortages • Deposits • Counterfeit Currency • Off Campus Transfers/Deposits • Theft

  5. Cash Handling PoliciesCash Drawers • Remain locked & secured at all times. • Should not be shared. • Need to be balanced and closed out daily. • Not to be used for petty cash. • Not to be used for cashing checks. • Should have numbered receipts.

  6. Cash Handling PoliciesChecks • Payable to UTHSCSA. • Need to be endorsed with UTHSCSA Dept. stamp. • Valid photo identification.

  7. Cash Handling PoliciesOverages/Shortages • Reported daily. • Must be documented. • $25/month must be investigated.

  8. Cash Handling PoliciesDeposits • Within one business day. • Verified by two individuals. • Summary Sheet • Secure bags

  9. Cash Handling PoliciesCounterfeit Currency • Confiscated & Segregated • No Credit • Counterfeit Note Report

  10. Cash Handling PoliciesOff Campus Transfers • Tamper proof bags • UT Police • No set schedule • Signed by Sending & Receiving Parties

  11. Cash Handling PoliciesTheft • Report Immediately!! • UT Police (210) 567-2800 • Obtain police report • Replenish change fund with Police Report as backup

  12. Cash Handling Policies Overview • Cash Drawers • Checks • Overages/Shortages • Deposits • Counterfeit Currency • Off Campus Transfers/Deposits • Theft

  13. Daily Procedures • Opening • Transactions • Closing • Where does everything go??

  14. Daily ProceduresOpening • Daily Cash Count Sheet (Continued) • Count all cash and coin. • Indicate cash & coins appropriately on “Daily Cash Count Sheet” under “Opening Cash” area. • Save file.

  15. Daily ProceduresTransactions • Cash Transaction • Check Transaction • Credit Card Transaction • Voided Transaction

  16. Daily Procedures • Opening • Transactions • Closing • Where does everything go??

  17. Daily ProceduresClosing • Daily Cash Count Sheet (Continued) • Indicate cash & coins appropriately on “Daily Cash Count Sheet” under “Closing Cash” area. • Print 2 copies of the “Daily Cash Count Sheet.” • Save file.

  18. Daily ProceduresClosing • Daily Cash Clearance Form • Go to “Clearance Form” tab in “Cash Clinic” file. • Fill in heading just like “Daily Cash Count Sheet.”

  19. Daily ProceduresClosing • Daily Cash Clearance Form (Continued) • Cash on Hand: • Fill in opening cash from “Daily Cash Count Sheet”. • Fill in closing cash from “Daily Cash Count Sheet” • Total Cash is a formula (Closing Cash – Opening Cash)

  20. Daily ProceduresClosing • Daily Cash Clearance Form (Continued) • Deposit: • Total Cash is a formula from above • Total Checks: Add all checks • Total Credit Cards: Add credit card forms • Total Deposit is a formula adding everything you have on hand.

  21. Daily ProceduresClosing • Daily Cash Clearance Form (Continued) • Patient Receipts: • Beginning Receipt # Used: Fill in the beginning receipt number used. • Ending Receipt # Used: Fill in the ending receipt number used. • Total Receipts is the number of receipts you have on hand.

  22. Daily ProceduresClosing • Daily Cash Clearance Form (Continued) • Patient Receipts (Continued): • List Voided Receipts: List any voided receipts here. • Monetary Amount: Add all of your patient receipts and fill in total.

  23. Daily ProceduresClosing • Daily Cash Clearance Form (Continued) • Balancing: • Total Deposit = Total Receipt • If “Over/Short” has a total, please research or report to supervisor.

  24. Daily ProceduresClosing • Daily Cash Clearance Form (Continued) • Print three copies and save file. • Sign and date all copies.

  25. Daily Procedures • Opening • Transactions • Closing • Where does everything go??

  26. Daily ProceduresWhere does everything go?? • Should have the following items: • Cash • Checks • Credit Card Forms • Daily Cash Count Sheet – 2 copies • Daily Cashier Clearance Form – 3 copies

  27. Daily ProceduresWhere does everything go?? • Locked Bag • Cash, checks, credit card forms, Daily Cashier Clearance Form, Daily Cash Count Sheet • Copy of Daily Cashier Clearance Form stays in Office for Recordkeeping • Daily Cashier Clearance Form, Daily Cash Count Sheet

  28. THANK YOU!!! • Please contact me, Yvette Hernandez, by • by phone: (210) 567-6090 or • by email: hernandezy2@uthscsa.edu • Please email me any suggestions for this training.

More Related