EndNote X2.0.1 Your Bibliographic Management Tool 25/26 February 2009 Vimala Nambiar & Maggie Yin Humanities and Soc

1. EndNote X2.0.1 Your Bibliographic Management Tool 25/26 February 2009 Vimala Nambiar & Maggie Yin Humanities and Social Sciences Resource Teams

2. Objectives • What is EndNote? • EndNote Installation • EndNote Library • References • Cite While You Write • Other Features

3. What is EndNote? • Introduction to EndNote • EndNote Flowchart • Installation Information

4. Introduction of EndNote A software that: • stores and organizes citations found from many sources • inserts these citations into a Word document, and • automatically format your references according to a predefined citation style

5. EndNote Flowchart Direct Export Import Text File Online Search Manual Data Entry INPUT EndNote Library OUTPUT Cite While You Write Word Processor

6. How to install EndNote X2 To install EndNote X2, please refer to the instructions at http://www.lib.nus.edu.sg/lion/e/endnoteGuide.html Mac users, please refer to http://www.lib.nus.edu.sg/lion/e/endnoteguide.html#Macfor separate installation instructions. All technical queries regarding EndNote (eg installation) should be directed to IT Care at tel: 6516 2080 or email itcare@nus.edu.sg

7. EndNoteLibrary • Launch EndNote X2 • Library Window • Groups • Create a Library

8. Launch EndNote X2 • Start > Programs > EndNote > EndNote Program • Start > Run > \\libstore\endnote • ..\ENX2 Exercise\Sample_Library.enl

9. Library Window

10. Groups • Add up to 500 custom & smart groups to a library • Types of Groups: • Permanent &TemporaryGroups • Custom Groups • Smart Groups • Online Search • EndNote Web

11. Custom Group • Group references into user preferred groups. • A permanent group that remains unless deleted. • Several different ways to create a new group, or to add a reference to a new group. • E.g. Right click on “group pane”, create pane / Right click on reference “add reference to..” • Creates/fills permanent “custom” group.

12. Create a Library • File > New… • Key-in the library filename (*.enl) • Select location to save the library • Click “Save” to create the new library

13. References • Direct Export • Import Text File • Online Search • Manual Data Entry

14. Direct Export • “One click” export directly from database. • Usually button says “Send to EndNote/RefMan/Procite”, “direct export” or similar. • When file is downloaded, in file dialogue box select “open” instead of “save”.

15. Direct Export - JSTOR

16. Direct Export - JSTOR

17. Direct Export - JSTOR

18. Import Text File • Export text file and save on desktop • Open EndNote (File => Import) • Browse and select downloaded txt file • Select Import option (filter)

19. Import Text File – Sociological Abstracts

20. Online Search • Search free databases (Medline) and library catalogues (including LINC, Library of Congress etc) within EndNote desktop. • All references found will be imported. • LINC results – “Import Text file” versus “Online search”

21. Online Search Change to 10

22. Manual Data Entry http://www.endnote.com/training/WMVs/ENX2/06-Manual_Data_Entry.wmv

23. Manual Inputting - PERIND • Open an EndNote Library • Click on Reference • Click on New Reference • At the Reference Type drop-down menu, select the correct template for the reference to be input (i.e. Journal article, conference paper, etc.) • Begin inputting • Complete and close EndNote Library • Note: For joint authors, press the enter key after inputting each author’s name

24. Manual Data Entry - Sample

25. EndNote Flowchart Direct Export Import Text File Online Search Manual Data Entry INPUT EndNote Library OUTPUT Cite While You Write Word Processor

26. Cite While You Write • CWYW Toolbars in Microsoft Word • Find & Insert Citations • Customize Citations • Additional CWYW Features

27. Cite While You Write (CWYW) • Easily and quickly cite references, figures & tables, and create a paper with properly formatted citations, a bibliography, figures & tables • DO NOT edit the citations and bibliographies in Word Processor. Edit the reference in the EndNote Library ONLY • To locate citation and bibliography fields, change the Microsoft Word’s Field Shading option

28. CWYW Toolbars in Microsoft Word • Microsoft Word 2003 • Microsoft Word 2007

29. Find & Insert Citations • Find Citation(s) This command will provide a search window where you can enter text that is in any field. You can then select references from a list of those that contain your search terms and insert them into your paper. • Insert Selected Citation(s) This command will insert the references you selected in EndNote into your document at the location of the Word cursor.

30. Customize Citations • Format Bibliography This command will allow you to change the EndNote style used for your document. It will also let you make other changes to the layout of your bibliography, such as adding titles and changing the line spacing.

31. Customize Citations • Edit Citation(s) Use this command to make any changes inside a citation, such as adding page numbers or removing author names from author-date citations. • Edit Library Reference(s) This command allows you to quickly access the specific record for any selected citation.

32. Additional CWYW Features • Find Figure(s) This command will provide a search window much like the Find Citation window where you can enter text that is in any field in the record you want to find. You can then select references from a list of those records with figures attached that contain your search terms. A reference to the figure will be inserted at the location of your cursor. The image will be inserted either below the cursor location or in a list at the end of the document, depending on the selected EndNote style.

33. Help • Technical problems - Contact IT Care at 6516 2080 or email itcare@nus.edu.sg • Using EndNote Email: askalib@nus.edu.sg Tel: 6516 2028 • Online help EndNote Step-by-Step Guide http://www.lib.nus.edu.sg/lion/e/endnoteGuide.html How to import references in EndNote http://www.lib.nus.edu.sg/lion/e/endnoteimport.html

34. Thank You! Vimala Nambiar Maggie Yin clbvn@nus.edu.sgclbym@nus.edu.sg Humanities & Social Sciences Resource Teams Winnifred Wong, SDE Resource Team clbwhlw@nus.edu.sg Tel: 6516 2029/30