Contents

1. DEVELOPMENT OF A MONITORING AND EVALUATION SYSYEM TO SUPPORT POVERTY REDUCTION AND GROWTHIN VIETNAM

2. Contents • The importance of M&E in Vietnam & M&E initiatives • The National ODA monitoring system & monitoting tools to support • Proposed project rating system • Capacity building for M&E • Linking on ground activities and national system

3. M&E is important in Vietnam • Decree on ODA management has an M&E chapter • Functions and procedures for M&E • PMU, line agencies and national agencies • Hanoi Core Statement • Localisation of Paris Declaration • Specific commitments on harmonising M&E • Pilot National M&E System • Efforts to developed the M&E system made from 1998 • Expect to institutionalise harmonised system during 2006

4. 4 M&E initiatives in Vietnam • Hanoi Core Statement • National monitoring & reporting system • Measuring progress of national objectives • 5 year socio-economic development plan 2006-2010 • Comprehensive Poverty Reduction & Growth Strategy • Partnership evaluations • Experience with Government of Japan • Using evaluation results for investment formulation

5. Hanoi Core Statement • Commitments from Government & donors: • Alignment to Government policy & systems • Harmonisation and simplification • Management for development results • Mutual accountability • Harmonisation Action Plan • Annual work plan including: • Use of common results frameworks • Aligned reporting and monitoring formats • 13 verifiable indicators reported annually • Baseline survey completed for all indicators

6. First national portfolio monitoring report using aligned format m e t s Institutionalise aligned format y s E & Refine IT tools, guidelines & definitions to support aligned format M l a Commence using aligned format n o i t a Refine format and align GoV and donor systems n f o Detailed review of pilot monitoring system y c n e National data flows begin from monitoring system i c i f f Refine institutional arrangements for monitoring practice e d n Pilot use of monitoring system: 6 Ministries & 7 Provinces a s Extensive training of monitoring practitioners s e n Format revised, definitions agreed, IT tools developed to support use e v i t c Draft format developed and trialed with 6 loan projects e f f E GoV and 5 Banks form partnership for reporting formats Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q3 Q2 2004 2005 2006 National ODA monitoring system - history

7. National ODA monitoring system • Partnership with 5 Banks (80% ODA) • Harmonised format to reduce transaction costs • IT tools developed to support use • Trialled for 4 quarters (>20 projects) • Refined to align GoV and donor needs • Will be legalised in 2006 • Reduces transaction costs for managers • Data consistency for increased analysis • Data consistency enables benchmarking

8. Feedback & Benchmarking Quarterly Portfolio Analysis Quarterly Portfolio Analysis Donor Line Agency Donor Line Agency Feedback & Benchmarking Quarterly Progress Quarterly Progress Quarterly Progress Quarterly Progress PMU PMU PMU PMU PMU PMU PMU National ODA monitoring system - logic • ODA-MIS • Aligned Monitoring Tool (AMT) • National benchmarking indicators – process • Sectoral benchmarking indicators - progress • Portfolio Monitoring Tool (PMT) • Portfolio and contract review tools • National M&E Manual and Website • National M&E Resource Centre National Agencies • Aligned Monitoring Tool (AMT) • Portfolio Monitoring Tool (PMT) • Sectoral benchmarking indicators - progress • Portfolio and contract review tools • National M&E Manual and Website Line Agency • Aligned Monitoring framework • Definitions and procedures to support framework • Aligned Monitoring Tool (AMT) • Methods and tools in Manual progress monitoring • National M&E Manual and Website PMU

9. National ODA monitoring system - future

10. AMT – Aligned Monitoring Tool • Compiles monitoring data from PMU quarterly • Compares actual and plan • Tracks disbursement • Tracks procurement • Tracks activity outputs • Tracks safeguards • Enables variance from plan analysis • Supports project management • Automatic rating system

11. Monitor 3 types of change • Disbursement Variance between actual and planned rate of disbursement • Process Variance between actual and planned time taken to complete required processes for bidding, contract implementation, resettlement and environmental management • Performance Variance between actual and planned implementation of activities and achievement of outputs

12. PMT - Extracts data from the AMT • Disbursement sheets (disbursement rate) ODA Stakeholders Portfolio Monitoring Tool • Procurement, resettlement and environmental issues sheets (process monitoring) Portfolio analysis, sectoral analysis and benchmarking • Activity sheet (performance monitoring) Aligned Monitoring Reports PMU 1 PMU 2 PMU 3 PMU 4

13. ODA-MIS – acts as M&E archive • New, user friendly version • Data on all ODA projects • Data on all phases of project cycle • Allows benchmarking by: • Sector • Line agency • Donor • Centrally located in FERD • Other line agencies will be able to access online

14. Health Rating – the Project Project Indicators • Disbursement • Bidding Efficiency • Activity Efficiency • Contract Payments • Resettlement Efficiency • Resettlement Achievement Rate • Environmental Management Efficiency • Performance Indicators

15. Project Rating System • Continuous process • Compare projects • Identify poor performing projects • Target efforts to improve them • Identify good performance and learn lessons

16. Rating System – Guiding Principles • Benchmarking indicators Indicators that can be compared within and between portfolios • Collect data once Use data from the AMT • Simple and believable Avoid complex indicators • Quality Assurance Cross-checking data to make sure its reliable

17. Capacity building for M&E • Creat a champion network for M&E since 2005 • Select champions for M&E from ministries and provinces • Two types of champions: • Management level • Practitional level • Conduct Training of trainers • Regular meetings • Use champions to expand the M&E system at ministries and provinces • Resources: • M&E manual • M&E website • Resource centre

18. Linking on ground activities and national system – an example

19. Mrs. Nguyen Linh Chilinhchi.vamesp@vnn.vn Thank you for your attention