MEETINGS: Monitor, Manage, Mentor

1. Preparing for the First Advising Meeting Registration through Graduation Case in Point Hands on Activity MEETINGS: Monitor, Manage, Mentor with Lynn M. Jones

2. Preparing for the First Advising Session Access through Sentry Resources for curriculum requirements and options Creation of a Sequence of Study

3. Items to review - before the first advising meeting Student Information via Sentry • Application • Transcripts • Transfer credits evaluation • Program plan Other resources you might need • Liberal education curriculum matrix • Placement guidelines for English, math and modern languages • Alternative credit options - AP, CLEP, Experiential, International Baccalaureate, Technical Schools Transfer Articulation • Course schedule • Course rotations

4. Location • Age • Phone numbers • Prior college experience • Personal interests • Employment -alternative credit • Military Service Sentry Application What is important = Connections!

5. Look for • Congruency • Courses that meet the spirit of our liberal education requirements but may need substitutions • Major courses that may need substitutions but are not considered equivalent • Math and English coursework Sentry Transcripts, Transfer Credit Evaluation & Program Plan What is important = Opportunities!

6. Sentry Transcripts, Transfer Credit Evaluation & Program Plan What is important = Opportunities!

7. Sentry Transcripts, Transfer Credit Evaluation & Program Plan What is important = Opportunities!

8. Liberal Education Matrix Other Resources In Advising Handbook and on Registrar Website http://www.brenau.edu/academics/office-of-the-registrar-2/2013-2014-program-plans/

9. Other Resources Placement GuidelinesSee Catalog on Registrar Website Math Must take math placement on Canvas. Information sent to student via Admission. Student receives scores immediately upon test completion and notifies Registrar. English Determined by ACT English (19) or SAT Critical Reading (490) for EH 101. If no SAT/ACT student takes placement test through Humanities Office or enrolls in EH 099. Modern Language Student must complete modern language through the 102/112/115 or 200 level. Many options for placement and testing. Web site link: http://catalog.brenau.edu/content.php?catoid=6&navoid=302#F

10. Other Resources Alternative Credit Options AP through the high schools CLEP Experiential International Baccalaureate Tech Transfer Articulation

11. Other Resources Alternative Credit Options AP through the high schools CLEP Experiential International Baccalaureate

12. Other Resources Alternative Credit Options AP CLEP – classes not listed are not accepted. ETS passing scores are not necessarily the same as Brenau’s. Through the Learning Center. Experiential International Baccalaureate

13. Experiential Credit Credit based on professional experience. Student completes form and submits back-up materials to substantiate credit. Typically completed for major classes. Submitted to appropriate chair and dean for consideration. Forms available on the Registrar’s website. Other Resources Alternative Credit Options International Baccalaureate Coursework set up for international students indicating compatible coursework with Brenau. Information available thru Registrar. AP CLEP Experiential International Baccalaureate Tech Transfer Articulation Tech Transfer Articulation Coursework from the Georgia Technical Schools that are deemed equivalent. (Will be handled through admissions -new in 2013)

14. Sequence of Study

15. Know your advisee. Establish a rapport. Have a plan… and be prepared to change it. Do your homework!

16. Process: Registration through Graduation Course Selection, Class Rotations, Program Plan, and Grad Check

17. The Three Ms – Monitor, Manage, Mentor Monitor • Course Selection • Grades • Liberal education mix with major courses • Honors options • Elective options • Extra-curricular • Follow up as student updates Program Plan Manage • Transient requests • Capstone – sequence and/or research focus • Graduation check Mentor • Internships, clinicals, student teaching, professional outreach • Advanced research, publications, performance • Preparation for employment, graduate school

18. Blue – What courses might be substituted based on this student’s college history? • Green – While reviewing this student’s transcripts, transfer credits and program plan, what unusual situation did the advisor note? • Orange - While reviewing this student’s transcripts, transfer credits and program plan, what unusual situation did the advisor note? • Purple - What courses might be substituted based on this student’s college history? • Yellow- The student & advisor missed an important point that would have shown up in the registrar’s graduation check. What it is? Case in Point Examples Hands-on Activity

19. Blue – What courses might be substituted based on this student’s college history? Situation: • Student has approximately 59 credit hours from two other regionally accredited institutions. • Only 30 of those align with Brenau courses as equivalent coursework. Case in Point Examples Hands-on Activity - BLUE

20. Resolution: Two courses from Atlanta Metropolitan College were substituted to meet the following: Communication Elective Global Awareness Elective

21. Green – While reviewing this student’s transcripts, transfer credits and program plan, what unusual situation did the advisor note? Situation: • Student has associate of arts degree from regionally accredited college. Liberal Education requirements are met. • Student has completed several courses towards major that were not evaluated as equivalent that need substitutions. • However, only 51 credits are noted as transferable. Case in Point Examples Hands-on Activity -GREEN

22. Unusual Situation: • Because the first institution the student attended was not regionally accredited Brenau can not accept the credits. • Therefore, while the student does possess an AA degree from the second regionally accredited institution and all Liberal Education requirements were waived, the physical credit transfer hours are low. This is exacerbated because major classes from the second institution need substitutions. • Ultimately, only 51 credits are accepted and approximately 40 of those are in the major. • Resolution: • Student will need extensive electives to reach 120 credits for bachelor’s. • Student is advised to take Liberal Education courses where obvious gaps exist. Student’s portfolio is also reviewed and major classes may not be used for substitutions where weaknesses exist.

23. Orange - While reviewing this student’s transcripts, transfer credits and program plan, what unusual situation did the advisor note? Situation: • Student appears to have associate of arts degree from regionally accredited college. Liberal Education requirements are met. • Student has completed several courses towards major which also transfer into Brenau. • Only 50 credits appear on transfer credit evaluation. Case in Point Examples Hands-on Activity - ORANGE

24. Unusual Situation: • The AA degree was in nursing and is actually closer to an applied or technical associate degree. • Advisor noted that many of the liberal education coursework had no similar/comparable matches. • A graduation check would have caught this situation, but very late in the student’s academic process. • Advisor checked with registrar and had to inform student of transfer credit error due to AA degree deficiencies. (Which we have since fixed.) • Resolution: • Student still needs 120 credits for bachelor’s and all liberal education requirements to be met. • Substitutions were made wherever possible through working with the Chairs and the Dean’s.

25. Purple - What courses might be substituted based on this student’s college history? Situation: • Student transferred in with previous credits. Case in Point Examples Hands-on Activity - PURPLE

26. Resolution: Two courses from Shelton State Community College were substituted to meet Physical Education Course Elective Digital Photography

27. Yellow- The student & advisor missed an important point that would have shown up in the registrar’s graduation check. What it is? Situation: • Student has completed program plan for graduation check and reviewed with advisor. • Student and advisor have also planned the next two terms (spring and summer). Point missed: • Total credits would only add up to 118. Student needs 120 to graduate. • Student needs two more elective credits. Case in Point Examples Hands-on Activity- YELLOW

28. Monitor Manage Mentor Critical Thinking 3M Summary