ForFUND Accounting The User Interface

1. ForFUND Accounting The User Interface Mirasoft, Inc. The Fund Accounting Software Company

2. ForFUND/NP is a complete suite of financial software modules. ForFUND/NP include: • General Ledger • Grant/Project Management • Budgeting • Cash Receipts • Purchase Orders (with Encumbrance reporting) • Accounts Payable • Bank Reconciliation • Accounts Receivable/Donor Tracking • Fixed Assets • Payroll (optional add-on module) • This demonstration will cover the User Interface, and parts of the General Ledger and Accounts Payable. For more information on ForFUND/NP, please contact your Mirasoft Representative by calling: • 800-414-FUND (3863)

3. The “Ten-Key Navigation” feature presents numbered options on the screen. These numbered buttons enable you to move around the system via single keystrokes on your Ten-Key pad. . . And everyone knows that accountants are most comfortable with their hand on a Ten-Key!

4. ForFUND includes a full Windows style help system and a set of productivity tools.

5. Productivity tools include a Calculator, Group Scheduler with memo pad. The Scheduler can be viewed by all users providing a convenient way to communicate accounting tasks and due dates within a multi-user environment.

6. The Scheduler can be viewed by all users providing a convenient way to communicate accounting tasks and due dates within a multi-user environment.

7. On-Line Help includes both procedural Help for each application and a Data Dictionary.

8. Procedural Help guides you through applications with explanations on system design and processes.

9. The On-Line Data Dictionary assists in creating ad-hoc queries and preparing your own reports. Because ForFUND uses standard Microsoft database files, you can use your favorite PC Tools, i.e., MS Word, MS Access, MS Excel, MS FoxPro plus 100’s more!

10. Standard and familiar Windows editing features (Select, Cut, Copy, Paste, etc.) makes it easy to learn and use ForFUND Accounting.

11. ForFUND also provides friendly Browse Windows that present information in a familiar columnar format. Simply ‘Drag-and-drop’ to rearrange columns. Plus, Editable Browse Windows allow you to change data as quickly as you would in a spreadsheet.

12. A sophisticated Macro facility allows you to record and play back your keystrokes and mouse clicks. This allows you to automate virtually and repetitive task. Your macros can be recorded and retrieved as sets. This allows you to have a set of macros for General Ledger and a different set for Payroll. And, each set of macros can be optionally shared within your workgroup.

13. ForFUND’s multitasking design allows you to run multiple sessions. This allows you to open multiple modules in different Windows. The example above shows two Windows, one in General Ledger Adjust Budgets and the other in Accounts Payable.

14. Processing is simplified by presenting steps in a top-down design. You start at Step 1 and continue in order. If you inadvertently miss a step, ForFUND will notify you and direct you back to the missed Step. The above screen shows the sequential steps to processing/printing AP checks.

15. As you can see, ForFUND provides you with a powerful, yet easy to learn, User Interface. Careful consideration has been given to the actual users of the system. Ten-Key Navigation User Defined Macros Standard Windows Keystrokes Spreadsheet-like Browse Windows Advanced Help System On-Line Data Dictionary Group Scheduler Pop-Up Calculator Multi-User/Multi-Module ForFUND provides you with the best features of Windows while preserving system mobility and blazing fast data entry.

16. ForFUND Accounting General Ledger Chart of Accounts Mirasoft, Inc. The Fund Accounting Software Company

17. The General Ledger is a combination of accounting modules. The General Ledger lets you create and manage Journal Entries and prepare financial reports. Furthermore, the GL contains full featured Budgeting, Cash Receipts and Grant/Project Management Systems. The rest of this demonstration will show you how to: Create & Maintain the Chart of Accounts The General Ledger contains ForFUND’s Turbo Technology. This demonstration will show how fast and easy it is to process your accounting with the ForFUND General Ledger System!

18. All of the functions of the GL are accessed from the GL Main Menu. Note that all button options are numbered; This allows you to point-’n-shoot with your mouse, or use your 10-key pad (without the mouse) to rapidly move around the system. To begin, you will want to do is define a chart of accounts.

19. You define the structure of the account number through the System Setup (see the System Admin demo). You also define the number of segments, their names, and the length of each segment. NOTE: the Grant/Project Management System allows you another 6 characters to define your Grants & Projects. Your Account Number may have 3 or 4 segments with each segment being as long as 6 characters each. Characters may be alpha or numeric. The total of all segments may be as long as 16 characters.

20. The Account Type allows you to group your accounts by ‘Types’ that you define in a table. You then can optionally run reports by Account Type; this groups and subtotals the report by Account Type and then by the Account Number.

21. You also can track by ‘Restriction Type’ and map the account to the FASB 117 Reports!

22. The Master Maintenance also allows you to edit accounts via a spreadsheet-like Browse window. This allows you to rearrange column order and modify your chart at ‘Turbo-Speed!

23. Chart of Account Maintenance work is further reduced by allowing you to Copy or Delete complete Funds (1st Acct Segment) or Departments (2nd Acct Segment) in one step.

24. As you can see, the ForFUND/NP General Ledger contains a flexible Chart of Accounts that meets the exact needs of Non-profit Organizations: Long Account Number Multiple Segments User Defined Account Types Restriction Type Tracking FASB 117 Mapping ForFUND allows you to make simple work of creating and managing your Chart of Accounts Master File: Quick Data Entry Screens Spreadsheet-like Browse Window Edit Screens Copy & Delete By 1st & 2nd Segment (Copy & Delete FUND or DEPARTMENT)

25. ForFUND Accounting General Ledger Journal Entries J Mirasoft, Inc. The Fund Accounting Software Company

26. The General Ledger is a combination of accounting modules. The General Ledger lets you create and manage Journal Entries and prepare financial reports. Furthermore, the GL contains full featured Budgeting, Cash Receipts and Grant/Project Management Systems. The rest of this Demonstration will show you how to: Create & Manage Journal Entries The General Ledger contains ForFUND’s Turbo Technology. This demonstration will show how fast and easy it is to process your accounting with the ForFUND General Ledger System!

27. All of the functions of the GL are accessed from the GL Main Menu. Note that all button options are numbered; This allows you to point-’n-shoot with your mouse, or use your 10-key pad (without the mouse) to rapidly move around the system. Select Option 2 to move to Process Journal Entries.

28. Process Journal Entries contain three sub-options: option 1 allows you to create a normal Journal Entry; option 2 lets you set up Journal Entry Templates for later retrieval when creating a normal Journal Entry; option 3 allows you to create a Journal Entry that is a reversal of a Journal Entry that is already posted.

29. Creating Memorized Journal Entries is similar to creating Normal Journal Entries. You can optionally enter or leave the amount field $0. Also, note that each Memorized Journal Entry has a Number and a Description; this makes it easy to recognize and retrieve your Memorized JE when creating a normal Journal Entry.

30. Normal Journal Entries Edit Screen is similar to the Memorized Journal Entry Screen. However, Normal Journal Entries contain Date Information. Note that ForFUND/NP is Year 2000 ready.

31. You can enter line item transactions directly or create them from your Memorized Journal Entries. ForFUND provides a message line to help you with your options. To see a list of Memorized Journal Entries, press the F9 key.

32. Pressing the F9 Key pops up a pick-list of your Memorized Journal Entries. Just select a JE from the list and let ForFUND do the data entry for you!

33. ForFUND creates your JE and displays it to a Spreadsheet-like Browse Window. You then can rearrange the columns and quickly enter or change the amounts of your line item transactions. Note that the system is smart enough to only add line items that are changed to non-zero amounts to your Journal Entry.

34. Upon completion, ForFUND displays your JE in a list format to your screen. The JE $0.00 total shows that your Debits equal your Credits. The buttons at the bottom allow you to add, change or delete individual line items or pop up an Edit Browse Window to edit the JE via the spreadsheet-like format.

35. Running a Journal Entry Report allows you to verify your data before posting. All ForFUND reports can be printed to your Screen (print preview), your disk as a text file or to a printer.

36. The final step of processing Journal Entries is to Update (post). ForFUND will not allow you to Post any out-of-balance JEs, or any JE that will throw a fund out-of-balance.

37. If you try to post a JE that is out-of-balance, ForFUND’s Intelligent Cross Fund Balance feature alerts you to the error and tells you the JE and amounts that are causing the problem. This is a real time saver when processing large numbers of Journal Entries with multiple line items!

38. ForFUND also automatically generates your year end closing JE. This JE moves your revenue and expense balances to your Fund Reserve account. This process only creates the JE so you can review and optionally modify before posting. One final note. The ForGeneral Ledger allows you to have 26 periods open. You can post into prior periods and work in two fiscal years simultaneously.

39. With ForFUND/NP General Ledger creating and managing Journal Entries is fast and easy. Features that simplify your job include: Memorized Journal Entries Spreadsheet-like Browse Edit Windows Intelligent Cross Fund Balance Checking Auto-Generation of Year-End Closing JE

40. ForFUND Accounting General Ledger Grant / Project Management J Mirasoft, Inc. The Fund Accounting Software Company

41. The General Ledger is a combination of accounting modules. The General Ledger lets you create and manage Journal Entries and prepare financial reports. Furthermore, the GL contains full featured Budgeting, Cash Receipts and Grant/Project Management Systems. The rest of this Demonstration will show you how to: Create & Manage Grants & Projects The General Ledger contains ForFUND’s Turbo Technology. This demonstration will show how fast and easy it is to process your accounting with the ForFUND General Ledger System!

42. All of the functions of the GL are accessed from the GL Main Menu. Note that all button options are numbered; This allows you to point-’n-shoot with your mouse, or use your 10-key pad (without the mouse) to rapidly move around the system. Select Option 8 to move to Grant/Project Management System.

43. There are five easy steps to managing your Grants. The Grant Management process includes Grant Definition, Processing Manual Transactions, Printing Reports and Lookup & Displaying Grant Information.

44. It is important to note that most transactions will originate from the Cash Receipts, Accounts Payable and Payroll Systems. All of these subsystems automatically update the Grant/Project master files. For example, the above shows the Cash Receipt Entry Screen; you simply pick the Grant / Project you want to apply the revenue to from a simple pick list.

45. The cursor automatically skips non-applicable fields based on the transaction type entered: R - RevenueL - Labor ExpenseM - Material Expense If you want to enter a transaction or adjustment manually, a single simple screen allows to enter either expense and revenue amounts.

46. Grant/Projects have their own master files and account definition. This allows you to structure your reporting exactly the way the Grantor desires. Also, you can set up each Grant/Project with its own budget.

47. Grant-Projects definitions can also be edited through a spreadsheet-like Browse Window. The Browse Windows allows you to rearrange the columns and rapidly edit information.

48. You can quickly display summary Grant-Project information to your screen. (Note: in the screen above, remember that Revenue accounts have CR (-) balances.) By selecting the History option, you can drill down to the detail. . .

49. . . . History shows you the associated individual detail transactions. Choose the Browse button to display the information in a spreadsheet-like Browse Window.

50. You can also print project information in detailed or summary format. You can report on Grants-Projects by date range, across multiple fiscal years!