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Gap Analysis

Gap Analysis. EPA Regions 9 & 10 and The Federal Network for Sustainability. Objectives. After this discussion, you should be able to: Describe the purpose of a gap analysis Find a list of questions for conducting a gap analysis. Overview. Definition Purpose of a gap analysis

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Gap Analysis

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  1. Gap Analysis EPA Regions 9 & 10 and The Federal Network for Sustainability

  2. Objectives After this discussion, you should be able to: • Describe the purpose of a gap analysis • Find a list of questions for conducting a gap analysis

  3. Overview • Definition • Purpose of a gap analysis • Steps in a gap analysis

  4. Definition A gap analysis is a process used to assess the current state of your facility’s EMS. Other similar processes are “initial environmental reviews (IERs)” or “environmental management system reviews (EMRs).”

  5. Purpose of a Gap Analysis • Identify gaps between your current management systems and the EMS standard • Collect policies, procedures, programs, metrics, and personnel that support the current EMS • Establish a list of actions to achieve conformance with the standard

  6. Conducting a Gap Analysis • Analysts must be familiar with EMS framework • Allow several days to complete data collection • Prepare a summary report and provide to participants

  7. Steps in a Gap Analysis • Facility walk-through • Document review • Staff interviews • Identify and document gaps

  8. Facility Walk Through • Identify Activities, Products, and Services • Main reason for facility’s existence • Support activities • Develop Comprehensive Picture of Facility • Maps • Pictures • Lists of buildings and organizations

  9. Document Review • Environmental policy statements • Other policy statements • Mission statements • SOPs • Position descriptions • Environmental plans (HW, P2, INRMP, SPCC, STORMWATER, AS-BUILT, etc) • Training materials

  10. Staff Interviews • Identify organizational structure • Identify requirements to fulfill mission • Determine awareness of staff of EMS • Awareness of environmental programs and goals

  11. Identify and Document Gaps • Compare with EMS elements • Make a list of specific actions to close gaps

  12. Summary • Gap analysis is a good way to “jump start” your EMS • Gap analysis helps create a list of actions for the EMS team

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