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Student Information System (SIS) Report

Student Information System (SIS) Report. Presentation to the UTFAB Tuesday November 30, 2010 Bob Engmark , Director, Information Systems Rusty Scott, Associate Director ACNS Chris Seng, Senior Associate Registrar. Agenda. SIS Overview Recent Activities Projects Ahead Funding update

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Student Information System (SIS) Report

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  1. Student Information System (SIS) Report Presentation to the UTFAB Tuesday November 30, 2010 Bob Engmark, Director, Information Systems Rusty Scott, Associate Director ACNS Chris Seng, Senior Associate Registrar

  2. Agenda • SIS Overview • Recent Activities • Projects Ahead • Funding update • Questions UTFAB SIS Fall 10 Presentation

  3. Included in the SIS: • ARIES – The Student Information System • Document Imaging • Workflow • Degree Audit Reporting System • Course equivalency system • Reporting system & database • International Student System • Campus Loan Management • ARIESweb – Faculty and Staff self-service • RAMweb and RamRecords – Student and former student self-service UTFAB SIS Fall 10 Presentation

  4. Offices Supported by Student System • All Academic Departments • Accounts Receivable • Admissions • CASA • Catalog and Curriculum • Division of Continuing Education • Graduate School • Registrar’s Office • Student Financial Services UTFAB SIS Fall 10 Presentation

  5. Who Uses the SIS? • Students – 30,213 (Fall 2010) • Faculty, staff & advisors - 2,700 • Alumni – 54,384 • Applicants – 36,454 UTFAB SIS Fall 10 Presentation

  6. SIS Usage Metrics • All students in the SIS – 861,168 • Students Fall 2010 - 30,213 • RAMweb logins, 2009 – 3,613,677 • ARIESweb logins, 2009 - 705,410 • Grades input for Fall - 135,000 • Documents scanned – 1,542,054 • Sections Fall 2010 of classes – 6,505 • Financial Aid disbursed - $235,000,000 • Official Academic Transcripts, 2009 - 37,498 • Degree Audits run RAMweb and ARIESweb, 2009 – 158,758 UTFAB SIS Fall 10 Presentation

  7. RAMweb Logins per Year UTFAB SIS Fall 10 Presentation

  8. Summary of Recent Activities • Implementation of registration waitlist • Live for Summer and Fall 2010 • Allows for online waitlist. • Email to students when space is available and opt in for text message notification • RAMweb and ARIESweb self service • Fall semseter • 16,298 notifications sent to 7,201 students • 6,049 students registered from waitlist and filled 10,604 seats • System Upgrades • Banner and Oracle upgrades, patches, bug fixes • Financial Aid regulatory updates • College Opportunity Fund UTFAB SIS Fall 10 Presentation

  9. Summary of Recent Activities – 2 • Expansion of Document imaging and workflow project • Now utilized by the Graduate School and International Office • More efficient for staff and ‘green’ • GradesFirst integration established in conjunction with Athletics Department. • Ability to handle Concurrent Enrollment students in RAMweb • Enhanced access to student photos in ARIESweb for advisors and staff UTFAB SIS Fall 10 Presentation

  10. Summary of Activities – 3 • RAMweb • ASCSU election support • Expanded curriculum display in transcript • Textbook information available during registration • COF updates • Concurrent Enrollment (High School Students) • ARIESweb • “My Weekly Schedule” added • Viewing of imaged documents • RAMrecords (former students) • ID generation tool • Miscellaneous student services • RAVE alert data transfer rewrite • Lynda.com integration & reporting • Integration with new Ereserve system • Grade transfer in/out of RamCT UTFAB SIS Fall 10 Presentation

  11. Projects Ahead • RAMweb • Redesign main page to eliminate scrolling • Enable self service for directory (email address or phone number) • Electronic request for major, minor (field of study) changes • Redesign of Financial Aid information including more functionality • Create ‘Graduation Ready’ checklist for undergrads • Single sign-on to Google apps, RamCT, etc. • New Class Schedule interface • ARIESweb • Electronic grade changes for instructors • ‘Ramweb for Parents’ • Enable students to delegate access to final grades, billing info • Create better communication channels with parents UTFAB SIS Fall 10 Presentation

  12. Projects Ahead - 2 • System upgrades (Ongoing effort!) • Reporting database • DARS application to u.achieve • Banner (Project Horizon) • RamCT • Further expansion of document imaging and workflow in the Graduate School, International Office and other areas. UTFAB SIS Fall 10 Presentation

  13. FY 11 Funding Review • Requested FY 10 total of $506,166 • Any additional costs absorbed centrally • University matches UTFAB support UTFAB SIS Fall 10 Presentation

  14. Projected Expenses this Year (FY11) • Projected FY11 expenses • $506,166 • Software – 44% • Hardware – 7% • Staffing – 48% • Other – 1% UTFAB SIS Fall 10 Presentation

  15. Staffing for FY10, Split 50/50 • 5 professionals • RAMweb/Developer (2) – E&A • Middleware/Applications Developer – ACNS • Web Applications Specialist – IS • DBA (Database Administrator) – IS • Student staff – E&A • Critical to preserve these staff, due to cuts in other areas UTFAB SIS Fall 10 Presentation

  16. Summary • We appreciate your continued support of the project • The UTF and student support provided the original impetus for the project • The SIS is critical core infrastructure • The systems are performing exceptionally well and meeting all demands for service • Thank you for your support! UTFAB SIS Fall 10 Presentation

  17. Questions… are most welcome. UTFAB SIS Fall 10 Presentation

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