New Coordinator Training

1. New Coordinator Training PAFPC Conference 2018 Hershey, PA

2. Agenda • Monthly/Quarterly Items • Monthly To-Do List • Preparing for 2018-19 eGrants • Resources • Additional Trainings and Assistance

3. Programs Administered by Division of Federal Programs • Title I, A • Title I, Delinquent • Title I, Neglected • Title II, A • Title III • Title IV, A • Title I SIG 1003g • Rural and Low Income Schools

4. Monthly To-Do List Items

5. July • Consolidated Applications • Title I, A • May include Neglected • Title II, A • Title III, EL and Imm • Title I, D, if eligible • Title IV, SSAE • Title I State Parent Advisory Council Conference

6. August • Title I Parent Meetings • Collaborations with Nonpublic Schools on Title I program • Summer Leadership Forum

7. September • Identify Title I eligible students in TA buildings, notify parents • Through multiple, educationally related methods • Title I program begins – public, nonpublic • Begin at same time • Revise Parent Involvement Policies & Compacts • LEA and School level • EL testing to identify EL students • Schoolwide Plan and Schoolwide plan revisions due 9/1 • Obligate carried over funds and funds not being carried over by 9/30 • Federal Program Coordinator Workshops • Register at www.pafpc.org

8. October • Fall Regional Workshops • Staff and Student Participation Data Report Due • Title III Professional Development Survey Due • Final Expenditure Reports due 10/30

9. November • Title I Comparability Reports & Assurances due 11/15 • Neglected & Delinquent Symposium • Update list of nonpublic schools with students that reside in LEA • Send letter to all nonpublic schools inviting them to participate in next year’s Title I program

10. December • Title I survey for children in local institution form for LEAs with N&Ds • Semi-annual certification of single-funded federal employees

11. January • Register for Title I Improving Schools Performance Conference • www.pafpc.org • Nonpublic consultation – low-income data collected • USDE census data released

12. February • Federal Program Coordinator Workshops • Improving Schools Performance Conference • Match nonpublic poverty students to public attendance areas • Funding Adjustments/Amendments released • Final allocations released

13. March • Begin preparations for Spring parent meetings and parent surveys – public & nonpublic • Nonpublic school consultation • Determine how eligible students will be identified • Obtain list of poverty student counts by grade level and address from nonpublic schools • Register for PAFPC conference • www.papfc.org • Consolidated Review/Monitoring begins

14. April • Consolidated Application Funding Adjustments/Amendments due • Schedule Title I Spring parent meeting – public & nonpublic • Prepare and distribute Title I parent surveys – public & nonpublic • Assess current Title I program – public & nonpublic • Nonpublic Schools Consultation

15. May • PAFPC conference • Consolidated Review/Monitoring • Federal Program Coordinator Workshop • Consolidated Application opens • Preliminary allocations released

16. June • Prepare third-party contracts for nonpublic school services • Signed and in place by the first day of school • Complete consolidated application in eGrants • Semi-annual certification of single-funded federal employees

17. Quarterly Reports • Quarterly Reports • Quarterly Reports due 10th working day of July, October, January, April • LEA reconciles spending from the past quarter • Can only submit if receiving funding • Submitted online via the PDE Web Portal/FAI System • Failure to submit on time will stop payments • Questions? Contact ra-faiecs@pa.gov (Comptroller’s office)

18. Final Expenditure Reports • Must be completed & submitted for all federal programs • Closes out projects • Reports that funds have been spent & are in compliance with approved budget • Created, completed & submitted via eGrants system • Failure to submit FERs by due date could result in: • Added to the high risk assessment list for additional monitoring visits • Suspension or loss of any project funds remaining • Single Audit Finding

19. Final Expenditure Reports • Must be completed & submitted for all federal programs • Closes out projects • Reports that funds have been spent & are in compliance with approved budget • Created, completed & submitted via eGrants system • Failure to submit FERs by due date could result in: • Added to the high risk assessment list for additional monitoring visits • Suspension or loss of any project funds remaining • Single Audit Finding

20. Final Expenditure Reports • Must be submitted as soon as project funds are expended, but no later than 30 days after project end date of September 30 (October 30, 2018). • If requesting carryover, the project end date is extended 12 months • FER must still be submitted as soon as project funds are expended • Examples: • 2017-18 project FERs due no later than 10/30/18 • With Carryover due no later than 10/30/19 • 2016-17 project FERs (that had carryover) are due no later than 10/30/18

21. Preparing for the 2018-19 School Year

22. Preparing for the 2018-19 • Wrap up 2017-18 school year • Carryover? • Budget Revisions • Final Expenditure Reports • Time Certifications

23. Preparing for the 2018-19 SY • Verify available allocations for LEA • Gather information for 2018-19 application • Title I • Title II • Title IV • Title III • Immigrant • EL • Title I, Delinquent • Title I, Delinquent Subpart 1

24. Title I, A – Improving Basic Programs • Targeted or Schoolwide • What buildings will be served • What positions will be paid from Title I, if any • Targeted • Content area • Instructional minutes per Title I student • How the Title I instruction will be provided • Assessments used to identify eligible Title I students

25. Title I, A • Professional Development • Parent and Family Engagement • Policy (LEA and school level) • School-Parent Compact • Notifications to parents • Transition Plans • Early education to Elementary • Middle school to High school • High school to Post-secondary • Equity Plan

26. NonPublic Organizations • Number of low-income students attending NonPublic schools from LEA • Number of students attending nonpublic school that are Title I participants • Service Provider • LEA • Separate government agency • Consortium • Third-party contractor

27. NonPublic Organizations • How funds are being used to support NonPublic students • Consultation methods and dates • Identification of eligible students • Program evaluation

28. Title II, A – Supporting Effective Instruction • Consult with stakeholders on how the funds will be used • How will the funds be used • How are the Title II activities aligned to state standards • What positions will be paid from Title II, if any • Equitable Share

29. Title IV, A – Student Support & Academic Enrichment • Consult with stakeholders on how the funds will be used • How will the funds be used • Well rounded programs • Safe and healthy students • Effective use of technology • Equitable Share

30. Resources for New Coordinators • Timeline at a Glance • To-do lists • Regional Coordinator • Fiscal Technician • Support Staff • Comptroller’s Office • PAFPC Regional Representative • Federal Program Coordinator Workshops

31. Contacts in the Division of Federal Programs at PDE

32. IUs 2 & 26 Karen Trissler ktrissler@pa.gov 717-787-7278 Support Staff for IUs 2, 8, 11, 12, 17, 26 Reba Kansiewicz rkansiewic@pa.gov 717-783-6903 Temporary Fiscal Technician Erin Derr jder@pa.gov 717-787-7815 Regional Coordinator

33. IUs 1, 3, 8, 11, 16, 24 Jesse Fry jefry@pa.gov 717-783-6829 Regional Coordinator for IUs 1, 8, 16 Philip Cooper phcooper@pa.gov 717-783-6907 Fiscal Technician Jesse Fry (Vacant) IUs 3, 11, 24 Lennette Wilson lwilson@pa.gov 717-787-7372 Support Staff for IUs 1, 3, 16, 24

34. IUs 4, 7, 10, 17, 18, 19, 27, 28 Tucker McKissick tmckissick@pa.gov 717-783-3381 Regional Coordinator for IUs 7, 27, 28 Don McCrone dmccrone@pa.gov 717-783-6902 Regional Coordinator for IUs 4, 10, 17, 18, 19 Tracy Rapisarda trapisarda@pa.gov 717-787-7117 Fiscal Technician Melanie Novak melnovak@pa.gov 717-787-8632 Ombudsman, Comparability, MOE & Support Staff for IUs 4, 7, 10, 18, 19, 27, 28

35. IUs 12, 13, 15, 22, 23, 25 Cindy Rhoads crhoads@pa.gov 717-783-9167 Regional Coordinator for IUs 22, 23, 25 Lynn Calvello lcalvello@pa.gov 717-783-9164 Regional Coordinator for IUs 12, 13, 15 Angela McGeehan amcgeehan@pa.gov 717-783-6908 Fiscal Technician

36. IUs 5, 6, 9, 14, 20, 21, 29 Ken Krawchuk kkrawchuk@pa.gov 717-787-7135 Regional Coordinator for IUs 5, 6, 9 Maria Garcia mariagarci@pa.gov 717-783-6904 Regional Coordinator for IUs 14, 20, 21, 29 Reba Kansiewicz rkansiewic@pa.gov 717-783-6903 Fiscal Technician • Sheri Graves • shegraves@pa.gov • 717-787-8631 • Support Staff for • IUs 5, 6, 9, 14, 20, 21, 29

37. Comptroller’s Office • Federal Accounting Division • Ra-FAIECS@pa.gov

38. PAFPC Regional Reps • Charters – Helen Gross, Janine Macklin • N&D – Randy Ireson • Non-Public Schools – Kathleen Bondi • For more information: http://www.pafpc.org/Page/8 • Region 1 – Wendy Elgart, Dana Pinketti • Region 2 – William Walker, Teresa Schutt • Region 3 – Elodia Barajas, Cindy Anderson • Region 4 – Janel Vancas, Michelle Hall • Region 5 – Craig Baily, Thelma Szarell • Region 6 – Kirk Shimshock, Lorinda Hess • Philadelphia – William Higgins, Karla Wargo • Pittsburgh – Linda Baehr, Jennifer Solak

39. Federal Program Coordinator Workshops Held three times a year by the following IUs: IU 17 IU 18 IU 19 IU 22 IU 24 IU 25 IU 27 • IU 1 • IU 3 • IU 5 • IU 8 • IU 14 • IU 15 • IU 16 For dates, times, and registration visit: http://www.pafpc.org

40. Fall Regional Meetings Held in October of each year at the following IUs: IU 14 IU 10 IU 17 IU 6 • IU 3 • IU 15 • IU 22 • IU 19 • IU 8 Dates TBA by PAFPC & Regional Coordinators. For further information visit: www.pafpc.org.

41. Questions?