Crisis Management Plan

1. Crisis Management Plan Jackson County Public Schools In-Service Training July 1999

3. Purpose of the Plan • To coordinate the prompt and effective response to crisis situations • To give teachers, administrators, school board officials and the community assurance that a comprehensive plan is in place and operational • To provide guidelines that are easy to use and accessible to all personnel

4. The Crisis Management Plan is designed to: • Communicate the Plan with faculty, students, parents, emergency services, media or other entities • Reduce confusion or panic • Provide step by step instructions for various types of crisis or incidents • Establish specific responsibilities for the staff, faculty, security and emergency personnel

5. Annual Crisis Management Plan Requirements • Designate, orient and train the Crisis Management Team • Review and update the Plan • Train faculty and staff in their duties and responsibilities • Drill students in emergency procedures • Review and update the coordination with local police, fire and medical personnel

6. Requirements, Continued • Verify that the various emergency entities have coordinated with each other. • Assure that emergency personnel have easy access to an updated drawing of the facilities and grounds • Communicate to parents the intent and guidelines of the Plan through meetings and materials.

7. Crisis Management Plan Checklist • Crisis Management Team designated? Y N • Plan reviewed and updated? Y N • Faculty and Staff In-service? Date_______ • Student training and drills? Date_______ • Emergency Personnel Coordination? Y N • Date - Police____, Fire____Medical____ • Other_____________________________ • Drawing provided? Y N Who Has?_____Where kept?________________ • Parent/Guardian Communications Y N

8. Activate Plan for facility and site plan Notify Superintendent's office Notify County Crisis Team Activate plans to support impacted staff or students Debrief officials on issues relevant to the community and media Meet and debrief staff Assure follow-up with impacted or at-risk students and staff ResponsibilitiesAdministration and Staff

9. Responsibilities of Teacher or Supervising Adult • Know and understand the Plan • Intervene immediately to help victim(s) and create a safe environment • Inform administration and staff members with known facts • Deal with emotional impact to self and students • Encourage restoration of normal routine

10. Communication with the Media • ONLY the designated County Press Information Officer or Designated Point Person is to discuss or be in contact with the Media • If you are are contacted, refer all inquiries to the PIO. • Do not comment, draw conclusions or make any reference to the incident unless cleared by the PIO

11. Tips and Suggestion for Talking with the Media • Don’t - Unless you have been given authorization! • Provide accurate information • Speak conversationally • Answer each question succinctly and then stop speaking

12. Tips Continued • If you don’t know the answer, say so • If information is known, but you can’t supply it, say so and explain why • If a reporter interrupts you, stop speaking • If a reporter asks more than one question, ask which question you should answer first.

13. Letters or Memos • All letters and memos must be approved through the PIO before being made public.

14. County and School Telephone Tree • Keep up to date • Check all telephone numbers • Verify all personnel have up to date copy

15. Teacher Evacuation Procedures • Take your grade book/roster and the emergency plan with you • Keep your students together • Follow the Crisis Management Team directions and instructions • Do not return or re-entry the school until told you can do so.

16. Precautions for the Disabled Impaired • Hearing Disabilities • Visual Disabilities • Learning, Emotional, Cognitive Disabilities • Physical Disabilities

17. Precautions, continued • General • Procedures are read to/by student in languages they understand • Student demonstrates they understand • A buddy system and backup is used • Special equipment is always accessible

18. Emergency Telephone Numbers Crisis Management Team Medical Response Team Early Closing of Schools Suicide Drug Incident Chemical Spills &Railroad Accidents Fire Serious Injury or Illness Sexual Battery on Campus Severe Weather Severe Disruptions involving criminal acts Bomb Threat or Suspicious Object Other Emergency Procedures Appendix Teacher Evacuation Procedures The Jackson County Crisis Management Plan

19. Jackson County Emergency Phone Numbers • Provides a list of major telephone numbers to report a variety of incidents • Used for incidents with Immediate Danger to life and/or property

20. School Crisis Management Team • Established by School Administration at beginning of each year. • Provides leadership and management during crisis. • Must be knowledgeable and have clear understanding of responsibilities and duties • Have practiced the Plan

21. School Medical Response Team • School first responders • Trained in first-aid and CPR • Volunteers? • Assigned - meet bloodborne pathogen health requirements if assigned by job title

22. Early Closing of School -Code A • Key Duties • Administration makes decision • Transportation will be arranged • Administration notifies Board Members and Media • Teachers prepare students for transportation • Arrangements made for students that cannot leave school for what ever reason

23. Suicide or Attempt- Code B • Attempt • Teacher immediately sends for help and has other persons leave area • Administration notifies emergency personnel and parents/guardians • Student is NEVER left alone • Actual Situation • Send for help • Move other persons away from scene

24. Drug Incident - Code C • Only Administration will approach suspected person • Law Enforcement will be called • Teacher will move other persons from area if potential for violence exists

25. Chemical Spills & Railroad Accidents - Code D • Administration will call Superintendent, Transportation and County Emergency Management. • Students are to be brought indoors to main building and and building closed - Reason: to reduce exposure to unknown chemicals • CEM will provide guidance as to evacuation as necessary

26. Fire - Code E • At Alarm, Prepare students and immediately follow evacuation procedures • Assure ALL students are accounted. • Do not return to the building for any reason • Emergency personnel will search as necessary

27. Serious Injury or Illness - Code F • Immediately call for medical assistance • DO NOT MOVE person if potential exists for head, neck or back injury. • Do not leave student unattended • Parents/Guardians will be notified concerning any injury immediately

28. Sexual Battery on Campus- Code G • DO NOT leave victim alone • Immediately call for Medical Response Team. • Administration will contact police, parents or guardian • Do not discuss the incident with anyone other than Administration, Law Enforcement or Legal

29. Severe Weather - Code H • Tornado Watch • Tornado Warning • Thunderstorm • Hurricane Watch or Warning • Flooding

30. Severe Disruptions Involving Criminal Acts - Code I • Criminal Acts or violence are “Zero Tolerance” events • Lock Down Procedures • Evacuation Procedures - No Delay • Student and Staff Safety are paramount - Do not take undue chances - Evacuate persons from area as quickly as possible • If you hear gunshot or explosion, drop to the floor.

31. Bomb Threat Or Suspicious Object - Code J • Use Bomb Threat Checklist as soon as possible • Notify Administration • Do not take undue chances • Evacuate the suspected area immediately

32. Other Emergency Procedures - Code K • Gas Leaks • Electrical Outage Problems • Water shortage or other incident that degrades use of school or may cause injury

33. Appendix • Campus Disorders and Florida Law • Emergency Disaster Plans and Community Services • Emergency Evacuation Drills • Acknowledgements

34. Resources • Jackson County • Student Assistance Program • County Emergency Planning • Panhandle Area Educational Consortium • Risk Management - Pat McDaniel • Marsh, Inc. Risk Services • Safe and Drug Free Schools - Linda Booth

35. Additional Resources • Internet • US DOE - www.ed.gov/offices/oese/sdfs/safeschools.html • Insurance Services Office - www.iso.com/doc/schoolviolence.htm • National Association of School Psychologists - www.naspweb.org/center/safe_schools/colorado.htm • National School Safety &Security Services - www.schoolsecurity.org • National School Safety Center - www.nsscl.org/home2.htm