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Payroll Updates and Review

Stay informed about payroll updates and review processes for teachers, administrative staff, and new hires at West Valley School District No. 1. Learn about overtime eligibility, certification requirements, and employee classification. Follow the comprehensive guidelines to complete the necessary steps for successful onboarding and salary placement.

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Payroll Updates and Review

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  1. Payroll Updates and Review R & R in MT

  2. The New Hire • Exempt (teachers, executive, administrative, or professional) • These folks are “generally” salaried and do not receive overtime.

  3. The New Hire, cont’d • Non-exempt (Classified or hourly staff) • These folks (those making less than $47,476 per year or $913.00/ per week) would be paid overtime for any hours worked in excess of 40 hrs in a workweek. The new threshold effective date is 12/1/16.

  4. Certified employees are eligible for overtime compensation if performance of both coaching and teaching exceeds 40 hours in the workweek.

  5. False • If teachers are also coaching for you there is no concern regarding overtime. • There is concern however if you have a person coaching for you that is not a teacher or is not a district employee. • You may want to consider having all coaches keep a timecard. Just a thought.

  6. 2. If a person is hired as office manager and paid on a salary basis with main duties consisting of scheduling employees, bookkeeping and answering the phone, they do not need to be paid overtime.

  7. FALSE • This person would be classified as non-exempt. They don’t qualify under the “duties test”, administrative, professional, or executive. In short, they don’t make hiring/firing decisions, they don’t supervise employees, they don’t manage the facility, and they do not make over $47,476 per year.

  8. RE: Employment at West Valley School District No. 1 Congratulations!   You were approved for hire by the West Valley School Board of Trustees on May 9, 2016.  After you provide additional information, you will be provided a contract for signature.  At this time you need to complete items 1-5, and indicate you have started the process on item 6 and 7. _____ 1.  We allow five years of credible experience to be applied to the salary schedule.  How many years of experience do you have?   _________ _____  2.  What do you believe your placement on our salary schedule to be?  Our lanes are:   BA BA+15 BA+30 BA+45 BA+60 BA+75 _____  3.  We do not have a master’s lane, but we have a master’s stipend.  Do you have a master’s degree?    YES     NO

  9. _____  4.  Please request that official transcripts from all institutions attended be sent to the District.  (Mail to: West Valley School District, Attention:  Cal Ketchum, 2290 Farm to Market Road, Kalispell, MT  59901.) Date requested:  _______________________ _____ 5.  If your teaching certificate is not registered at the Flathead County Superintendent of Schools Office,  please do so and provide a copy indicating it has been registered. Date registered:________________________ _____  6.  Complete your background check/fingerprinting at the Flathead County Superintendent of Schools Office.  They will bill the District for this service.  By appointment only (Mary) 758-5720. Date of fingerprinting:  _________________ _____  7.  Attach a current TB test.   Request a voucher from the Business Office, and the Flathead City/ County Health Department will bill the District. Date voucher requested:  __________________  Date of TB test:  __________________

  10. Informational Tidbits: • **Credit Checks - $50.00 with Innovative Credit Solutions, Inc. 1-800-345-2746, or info @icscredit.com • **Pre-Employment Physicals (PEP): Very important for those in maintenance and food service positions. • **IRS.gov for the latest in forms, tax updates, etc. • **MASBO website, publications, for the Payroll Manual. • **New Hire Form: Don’t forget to submit these on all new hires, including subs. If you haven’t before, you will hear eventually from an agency for Child Support withholdings. • ** Dept of Labor, Wage and Hour Division 444-5600.

  11. Other: HSA’s, stay informed about the limits that an employee can contribute each calendar year. For 2016, $3,350 for single and $6,750 for family. If the employee is 55+, they can contribute an additional $1,000. The minimum deductible to participate in a HSA is $1,300 for single; and $2,600 for family in 2016. Consult your plan provider for more details. Also, if you have an HRA, you cannot participate in an HSA until your HRA is exhausted. Check with your providers ie, Allegiance, American Fidelity, etc. 403b’s are another area that you should be aware of annual limits. The most that can be contributed to a 403(b) account through employee elective deferrals by means of a salary reduction agreement is $18,000 for 2016. Again, employees 50+ years old can contribute an additional $5,500. Check out www.403bwise.com

  12. **Minimum Wage is $8.05 **Get your “5 in 1” Labor Law posters at Job Service for free– DO NOT pay for these **Double check your withholdings to be reported on the W-2’s to make sure they are set appropriately to show in the correct box. **See the following link for the DRAFT instructions for W-2 and W-3 2015 http://www.irs.gov/pub/irs-dft/iw2w3--dft.pdf

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