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National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference

National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower. Project Management: From Start to Finish National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Carmen Mays, MPA

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National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference

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  1. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Project Management: From Start to Finish National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Carmen Mays, MPA October 13, 2012

  2. What is Project Management? National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Project Management is the discipline of planning, organizing and leveraging resources to achieve a certain goal. Characteristics of a Project: • Temporary • Unique Outcome • Series of Steps

  3. What is Project Management? National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Time Scope Cost Quality

  4. Stages of Project Management National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower

  5. Initiation National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower • What is the idea? • Is the idea feasible? • Who is going to execute the project? • What type of project is it? (Fundraiser, PR Event, Service, etc) • What are the goals, expectations or anticipated results?

  6. Definition National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower • Set the requirements for the results • Decide who is responsible for each requirement • Types of requirements • Preconditions: Any rules and regulations affecting the project • Functional: Determines the quality of the product • Operational: Dictates the use of the result or product • Design Limitations: Elements the involve the realization of the project

  7. Design National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower • Decide the “How?” • Assign tasks • Gather and evaluate the resources • Make sure that you are still on task and supporting the original goal

  8. Implement National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower • Go! Be! Do! • Execute the plan as written • Remember to be flexible…everything cannot be planned, unexpected things happen • Remember to stay on task…if circumstances dictate too much change, go back to the beginning of the process

  9. Evaluate National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Meet with your team and debrief about the project • Did it further the mission of NUL, NULYP and/or the Affiliate? • Did things go wrong? Did things go well? • Find out what went wrong…develop a plan to fix it. • Did you achieve the intended results at the desired quality? • How do you know? • Did you stick to the plan? • What lessons were learned? Suggestions? Solutions? • Other parameters that are specific to your chapter

  10. Report National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower It is important to effectively report on what we do! • NULYP requires reporting • It is beneficiary to your affiliate • It is beneficial to your chapter

  11. Duties of the Project Manager National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower • Make sure the objectives are SMART • Beware of “Scope Creep” • Determine and Manage • Team  Delegate • Goal • Resources • Risk • Unexpected Occurrences • Ensure accuracy in reporting • Facilitate communication among the team and the larger group as well as stakeholders

  12. Project Management Technology National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower • Noble Hour • Basecamp • Do • Microsoft Project • DreamTeam (SalesForce) • Microsoft Office • Google Apps

  13. Conclusion National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Project Management is a useful skill that can improve the effectiveness and the efficiency of our endeavors creating positive externalities in other areas. Questions?

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