JISCMRD Programme 2011-13 Grant Funding Call 07/11

1. Friday 1 July 2011 Managing Research Data Programme 2011-13, Information Day JISCMRD Programme 2011-13 Grant Funding Call 07/11 • Simon HodsonProgramme Manager, Managing Research Data, Digital Infrastructure Team

2. Background / Context • Recognised need for UK Higher Education Institutions to improve their research data management capability. • Increasing recognition of the potential of research data reuse, integration; particularly in grand challenge and cross-disciplinary areas. • Public good is served by making the outputs, including data, of publicly funded research available for reuse with as few restrictions as possible. • Research funders policies. • Research integrity is served by making the evidence for research conclusions available. • UKRIO, FoI • Considerable international activity in this area (particularly in Australia and the US, increasingly in Europe); important for UK to retain competitive advantage.

3. JISC Activities • Digital Infrastructure Portfolio: develop a national infrastructure that supports the requirements of research and learning. • Research Management Programmes: support the development and embedding of more effective systems and practices for managing research activity and outputs. • Managing Research Data Programme: improve research data management capability in UK HEIs specifically by: • Developing infrastructures (inc RDM systems, data repositories, storage) • Encouraging institutional RDM policies (e.g. University of Edinburgh RDM Policy http://bit.ly/edinburgh-RDM-policy) • Increasing support and guidance capacity.

4. Building on Existing Work • JISC-Funded Digital Curation Centre: http://www.dcc.ac.uk • HEFCE/JISC University Modernisation Fund (UMF) Shared Services and Cloud Programme, Shared IT Infrastructure: http://bit.ly/jisc-umf • JISC Managing Research Data Programme (01) 2009-2011: http://bit.ly/jiscmrd01 • Outputs from JISCMRD 2009-11 Projects and related activities: http://bit.ly/jiscmrd-outputs

5. JISCMRD 02 Programme • JISCMRD 2011-13 is a Programme, not an collection of individual projects. • Programme workshops. • Digital Curation Centre (DCC). • Projects/Roles TBA supporting: • Synthesis of outputs, evidence, case studies. • Collection of cost information. • Evaluation. • Targeted work on case studies, training materials, data discovery, citation practice and mechanisms TBA.

6. Grant Funding Call 07/11 Strands • A(1): Institutional Research Data Management Infrastructure • Start-up projects to help institutions that are at an early stage of developing a research data management infrastructure • A(2): Institutional Research Data Management Infrastructure • Embedding projects to help institutions enhance and extend an existing pilot research data management infrastructure • B: Research Data Management Planning for Projects or Departments • Projects to design and implement research data management plans for specific projects/departments with supporting systems and tools. • C: Integrated Research Data Management Planning Tools • Projects to customise the DCC’s DMP Online tool for institutional use and ensuring interoperability with institutional grant costing and research information management systems.

7. Grant Funding Call 07/11 Strands:duration and funding • A(1&2): Institutional Research Data Management Infrastructure • Up to 18 months, from 3 October 2011 to 31 March 2013 • Up to £250,000 available; higher bids only funded with an exceptionally strong case • B: Research Data Management Planning for Projects or Departments • Up to 6 months, from 3 October 2011 to 31 March 2012 • Strict maximum of £100,000 available. • C: Integrated Research Data Management Planning Tools • Up to 12months, from 3 October 2011 to 30 September 2012 • Up to £100,000; higher bids only funded with an exceptionally strong case • See paras 4 and 5.

8. Friday 1 July 2011 Managing Research Data Programme 2011-13, Information Day • Strand A(1&2): Institutional Research Data Management Infrastructure • JISCMRD Programme 2011-13 Grant Funding Call 07/11

9. Strand A(1): Start Up Projects • Start-up projects to help institutions that are at an early stage of developing a RDM infrastructure. • Projects should scope and develop a pilot RDM infrastructure. • Aims to encourage and facilitate the development of pilot RDM infrastructures, including supporting policies and procedures, in universities that are at a very early stage of development in this area and do not have an existing pilot in place.

10. Strand A(2): Embedding Projects • Embedding projects to help institutions enhance and extend an existing pilot RDM infrastructure. • Projects should build on an existing pilot RDM infrastructure. • Aims to encourage and enable universities which have already started developing an RDM infrastructure to extend existing pilots and develop a robust structure of supporting policies and guidance.

11. Which Strand? Partnerships? • State clearly which strand and provide evidence for this choice. • Determined by the role of the lead institution in any partnership. • Partnerships with HEIs outside England, data centres/archives, commercial or charitable organisations encouraged where they benefit project; must show evidence of this. • Examples: partnerships to transfer expertise; partnership to extend and embed a discipline-focused RDM solution across a number of institutions… etc.

12. Strand A(1&2):What does an RDM Infrastructure look like? • Broad and holistic definition, likely to include: • Systems for research data capture • Systems to support RDM • Systems and processes for releasing research data to a target repository/archive (IR, national or international data archive as appropriate) • Guidance and support for all of these stages • Institutional RDM policy • See para 38; and 39-43.

13. Strand A(1&2): Favoured Solutions/Approaches • Where possible and appropriate implement and build on existing work/solutions from JISCMRD Programme and elsewhere: • Guidance and planning tools from DCC, UKDA and other centres of expertise (e.g. data centres, ANDS). • Outputs (reports, guidance, RDM platforms etc) from previous JISCMRD projects and/or other existing solutions and materials. • SWORD2 for deposit. • DataCiteDOIs to identify datasets. • For JISCMRD outputs see: http://bit.ly/jiscmrd-outputs

14. Strand A(1) Deliverables • Deliverables for Strand A(1) see para45. • Requirements analysis (a) • Implementation plan (b) • Implementation of an RDM infrastructure (broadly defined) (c-f) • Develop and propose high-level institutional RDM policy (g) • Present business plan for sustainability; provide cost information (h, 43) • Cooperation with and feedback to DCC (i-j)

15. Strand A(2) Deliverables • Deliverables for Strand A(2) see para46. • Requirements analysis (a) • Implementation plan (b) • Implementation of an RDM infrastructure (broadly defined) (c-f) • Develop and aspire to ‘ratify’ high-level institutional RDM policy (g) • Present business plan for sustainability; provide cost information (h, 43) • Cooperation with and feedback to DCC (i-j)

16. Strand A(1): Evidence for Proposals • Lead institution appropriate for A(1) Start-Up Strand • Clear vision for the project, roles and methodology (requirements gathering, development and implementation; solutions to explore). • Clarity about partner roles. • Institutional commitment: • Group(s)/Department(s), ideally with named researchers. • Collaboration and engagement of stakeholders across the institution, particularly for support/liaison activities. • Steering group, ideally including PVC for Research or equivalent. • Commitment to developing RDM policy; business plan

17. Strand A(2): Evidence for Proposals • Lead institution appropriate for A(2) Embedding Strand • Clear vision for the project, roles and methodology (requirements gathering, development and implementation, solutions identified). • Clarity about partner roles. • Institutional commitment: • Group(s)/Department(s), ideally with named researchers. • Collaboration and engagement of stakeholders across the institution, particularly for support/liaison activities. • Steering group, including PVC for Research or equivalent. • Commitment to seeking to ‘ratify’ RDM policy; business plan • Substantial institutional contribution (ideally matched funding).

18. Friday 1 July 2011 Managing Research Data Programme 2011-13, Information Day • Strand B: Research Data Management Planning for Projects or Departments • JISCMRD Programme 2011-13 Grant Funding Call 07/11

19. Strand B: Data Management Plans and Support • Research Data Management Planning for Projects or Departments. • Projects to design and implement research data management plans for specific projects/departments with supporting systems and tools. • Aims to help research groups/projects/departments fulfil disciplinary best practice and the requirements of research funders.

20. Strand B: Data Management Plans and Support • Aims to improve practice on the ground and provide infrastructure (systems, processes, support) to enable research projects/departments/centres to develop and implement data management plans. • Strand A targets institutions and has ‘top-down’ and ‘bottom-up’ elements. • Strand B targets groups/departments etc and is more ‘bottom-up’.

21. Strand B: Data Management Plans and Support • Assess requirements for plan. • Develop plan. • Implement a system and infrastructure to support execution: • System and infrastructure are broadly defined, covering bespoke RDM environments, collaborative research environments, structured shared file systems. • Covers human and/or technical support for RDM processes; guidance, procedures, policies, resources. • Support for version control, access control, appraisal and retention, managing embargoes or discard.

22. Strand B: Data Management Plans and Support • Aims to provide examples, case studies, reusable data management plans and supporting systems. • Intention to fund a broad variety of projects: • Representative spread of disciplines. • Range of solutions (mix of hard and soft, technical and human systems). • Diversity of project sizes. • Encourage partnerships within institutions, or with external bodies (e.g. data centres/archives) where appropriate. • Build on and implement DCC guidance; see approach and outputs of: ERIM, ESRC-DMP, HALOGEN and DMBI projects http://bit.ly/jiscmrd-outputs

23. Strand B: Evidence for Proposals • Clear vision for the project, roles and methodology (requirements gathering, design, development and implementation). • Clear and realistic plan for delivery in the short, 6 month, timescale. • Clear articulation of milestones and deliverables (see para. 53). • Project staff should be in place; sufficient resource for implementation and development. • Evidence of appropriate partnerships and expertise.

24. Friday 1 July 2011 Managing Research Data Programme 2011-13, Information Day • Strand C: Integrated Research Data Management Planning Tools • JISCMRD Programme 2011-13 Grant Funding Call 07/11

25. Strand C: Data Management Plans and Support • Integrated Research Data Management Planning Tools. • Projects to customise the DCC’s DMP Online tool for institutional use and ensuring interoperability with institutional grant costing and research information management systems. • Aims to help universities make best use of the DCC’sDMPonline tool.

26. Strand C: Data Management Plans and Support

27. Strand C: Data Management Plans and Support • Customisations of the DCC DMP Online tool: • Skins, guidance and supporting documentation. • Templates and customisations to meet specific departmental, institutional needs. • Interoperation with local systems: • Exchange of structured information with… • e.g. pre-grant award systems, research information management systems, RDM systems, IRs.

28. Strand C: Data Management Plans and Support • Customisations should be consonant with objective for DMP Online as a cloud-based national infrastructure / service. • Technical challenge of ensuring interoperation between a cloud service and local systems. • Requires very close coordination / cooperation with the DCC. • Customisations should not lead to stand along instances unless there is an extremely strong case.

29. Strand C: Evidence for Proposals • Engagement and sharing of plans with DCC. • Steering committee with high level support. • Engagement of necessary institutional stakeholders (research grant administration, ethics approval and research support office, research information management, IR etc). • Clear vision for the project, roles and methodology (requirements gathering, design, development and implementation). • Clear and realistic plan for delivery 12 month timescale. • Clear articulation of milestones and deliverables (see para. 60). • Sufficient resource for implementation and development.

30. Friday 1 July 2011 Managing Research Data Programme 2011-13, Information Day • Generic Expectations and Other Information • JISCMRD Programme 2011-13 Grant Funding Call 07/11

31. Generic Expectations • Participation in strand/programme activities, as a minimum: • Programme Manager visits/TelCons. • Programme Launch meeting in late November. • Programme/Strand Workshops/Conferences: March 2012, September 2012; March 2013. • Cooperation with and feedback to DCC. • Cooperation with synthesis support roles/projects; evaluation. • Project website and blog. • Monthly blog posts reporting on progress and highlighting issues encountered; directed at other projects and the community. • Reporting as indicated in Call and

32. Key Information • Deadline for submission by e-mail: 12 noon Thursday 28 July • Submissions to RDMBIDS@jisc.ac.uk • Evaluation panel, mid August • Projects to start by Monday 3 October

33. Key Information • Surgeries > in the Great Hall. Please sign up outside. • DMP Online > in the Think Tank downstairs. • DCC Mini ‘Roadshow’ Session > in the Small Common Room, off the courtyard.

34. Communications and Contact Details • International discussion list: RESEARCH-DATAMAN@JISCMAIL.AC.UK • List for programme information: JISCMRD@JISCMAIL.AC.UK • Simon Hodson Contact Details: http://bit.ly/simonhodson99 • Twitter/Skype: simonhodson99 • Twitter hashtag: #jiscmrd THANK YOU QUESTIONS?