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BRITE Supervisor Super User Training November 27, 2007

BRITE Supervisor Super User Training November 27, 2007 . Have fun and enjoy the opportunities we have to contribute to SBBC’s future success! Please turn off or silence cell phones and pagers Please do not read or send email messages during class time

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BRITE Supervisor Super User Training November 27, 2007

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  1. BRITE SupervisorSuper User TrainingNovember 27, 2007

  2. Have fun and enjoy the opportunities we have to contribute to SBBC’s future success! Please turn off or silence cell phones and pagers Please do not read or send email messages during class time Respect those speaking and asking questions by keeping side discussions to a minimum Please do not interrupt the person speaking We will start, break, and end on time All unanswered questions will be placed in the “Parking Lot” and answers will be distributed later Welcome and Ground Rules

  3. Logistics Before we get started ...

  4. Classroom Materials Exercises BRITE (Let Me) Concepts (Tell Me) Demonstrations (Show Me)

  5. At the end of this course, you should be able to: Describe the various methods for obtaining and receiving Goods Create Requisitions and Transfer Postings Perform various SAP functions required for school/ location-based procurement, inventory management, and invoice processing Perform display and reporting transactions Search for information pertaining to a Project and WBS Elements. Course Objectives

  6. SAP Basic Navigation and Fundamentals:Getting Into SAP

  7. BRITE What is BRITE? Broward Innovative Tool for Education, will streamline Broward’s business systems It provides staff with access and real-time data in the latest version of the SAP software. BRITE brings one business system to Broward Schools. BRITE is a project of the Enterprise Resource Planning Department, ERP.

  8. SAP BRITE Website • For end users, SAP will now be accessed through the web. • On Windows-based computers, you will access SAP in Internet Explorer. • There will be a button to access SAP on the ERP Department web page: www.broward.k12.fl.us/erp Click this button to Access the BRITE Portal

  9. Logging Into the BRITE Portal • User Login ID • Entry format = P00012345 • 8 digits starting with the letter p • Personnel Number 12345 • If personnel number is less than • 8 characters, then add leading zero(s) • Password (first time users only) • Entry format= JA021956 • MM = first 2 letters of birth month (JA) • DD = 2-digit birth day (02) • YYYY = 4-digit year of birth (1956)

  10. Initial Password Selection You will click here to change your password

  11. Portal Assistance If you have trouble logging into the Portal, select “Get Support”. Select “Get Support” to Request a New Password

  12. BRITE Portal Screen Single sign on access to systems you need to do your work, including SAP (that means one password!) Tabs in the Portal screen will be customized based on the user’s role All users will have access to the Home and Employee Self Service (ESS) tabs

  13. SAP Access via the BRITE Portal You will select this tab

  14. AP Objectives • Master Data – Coding String, Vendor Series, PO Series • GR/IR Account Maintenance • Automatic Clearing (F.13) • GR/IR Acct Maintenance (MR11) • Reverse GR/IR Account Maintenance (MR11SHOW) • Release Blocked Documents (MRBR) • Purchase Order (ME23N) • Display Invoice Information • Vendor Line Items (FBL1N) • Display your invoices (ZFAP_APDOCLIST) • Specialized AP Transactions • Vendor Clear (F-44)

  15. Navigation Tools in SAP

  16. FI - Master Data

  17. Quick Reference Sheet (page 1)

  18. Quick Reference Sheet page 2

  19. Vendor Series TYPE OF VENDOR Prime Vendors Ordering Address Alt Payee &Permitted Payees Employees Students NUMBER RANGE 100000 200000 300000 400000 700000

  20. TYPES of PO’s • Standard (online receipt - contracted items) • 450800001X • Framework (open/blanket po) • 750800001x • Emergency po (used for hurricanes, etc.) • 410800001X

  21. Document Numbers in SAP

  22. Payment Terms & Payment Methods

  23. Demonstration & Exercises

  24. GR/IR Account Maintenance

  25. Automatic Clearing – F.13

  26. F.13 Results

  27. Maintain GR/IR Clearing – MR11

  28. MR11 Results

  29. Display/Cancel Account Maintenance - MR11SHOW

  30. MR11SHOW Results

  31. Release Blocked Documents

  32. Release Blocked Documents - MRBR

  33. Release Blocked Documents - MRBR

  34. Display a Purchase Order–ME23N

  35. Display AP Documents

  36. Run the report for Vendor 100004, Company Code SBBC Vendor Line Item Display – FBL1N

  37. Display AP Activity by User – ZFAP_APDOCLIST

  38. Display AP Activity by User - Report

  39. Specialized AP Transactions

  40. Clear Vendor – F-44

  41. Clear Vendor – F-44

  42. Clear Vendor – F-44

  43. QUESTIONS

  44. HELP DESK 754-321-8120 BRITE Website: web/erp-or- http://www.broward.k12.fl.us/erp/ e-Learning Context Sensitive Help CAB Conference BRITE LITES (By Role) User Support Options Follow-Up • ESS Appraisal • Blackboard

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