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EGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

2. WelcomeBriefing TopicsGuest Speaker: Quicksilver eTrainingTactical Planning Business Case UpdateQ

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EGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

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    1. eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

    2. 2 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

    3. 3 EGWG Briefing Topics Past Briefings: Universal Telecommunications Network (UTN) — February 13 Export.gov (Quicksilver) — February 20 eEligibility (Quicksilver) — February 27 Geospatial One Stop (Quicksilver) —March 13 Integrated Acquisition System (eProcurement) — March 13 Capital Planning and Investments (CPIC) — March 27 Today’s Briefing: eTraining (Quicksilver) Planned Briefings: Additional USDA-related Quicksilver initiatives Cyber Security Enterprise Architecture GPEA/Paperwork Reduction Act

    4. 4 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

    5. 5 Guest Speaker

    6. 6 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

    7. 7 Agency Tactical Plans: Schedule In particular over the next couple of weeks while we are prepopulating templates and business cases get launched after DS approval, Need you to meet with Steering Committees – Update on EGWG activities Let them know about Tactical Planning effort Review and Finalize eGovernment Baseline Review/distribute Briefing Packets/Materials to Agency Tactical Plans as desired to help with visioning and tactical planning In particular over the next couple of weeks while we are prepopulating templates and business cases get launched after DS approval, Need you to meet with Steering Committees – Update on EGWG activities Let them know about Tactical Planning effort Review and Finalize eGovernment Baseline Review/distribute Briefing Packets/Materials to Agency Tactical Plans as desired to help with visioning and tactical planning

    8. 8 Agency Tactical Plans: Progress & Status Update

    9. 9 Agency Tactical Plans: Common Trouble Spots Information collections ‘Information collections’ in the tactical plans refer to collections of information from the public regulated by the Paperwork Reduction Act Each PRA-regulated information collection has an 8 digit control number issued by OMB; control numbers for USDA begin with 05. Example OMB Control Number: 0505-1234 PRA information collections are important because they are also the set of transactions that GPEA requires be electronically enabled by 2003. Summary tables for agency and Departmental initiatives In some plans, initiatives were included under multiple goals in the summary tables; instead, each initiative should only appear once in the summary table, under the goal with which it is most directly aligned

    10. 10 Financial information (estimated budget/spending data in Section V, all of Section VI) Part A of section VI requires no additional calculations; it is simply a summary of the budget information presented in section V. Part B (current IT spending by stakeholder group) is understandably difficult; if you cannot reasonably acquire this information, make estimates based on your agency’s current or recent IT budget/spending information. Several agencies have raised the question of including staff time as part of budget data; for the purposes of the plans, staff time should not be included (although you can include staff time in a footnote). eGovernment Baseline The eGovernment baseline is an important part of the tactical plan, as it includes all existing agency eGovernment applications Completed baselines were only received from two agencies, however You should have received a copy of your agency’s baseline along with your Tactical Plan briefing packet, back in February; if you need another copy, please contact us ASAP at eGOV@usda.gov or 202.720.6144 Agency Tactical Plans: Common Trouble Spots

    11. 11 Agency Tactical Plans: Common Agency-Specific Initiatives In addition to linkages with the Department’s eGovernment Strategic Plan, several agencies had similar agency-specific initiatives Agencies may wish to take advantage of these similarities to integrate their initiatives, or to simply collaborate and share knowledge. Common initiatives include: Extranets Commodity data/market news Telecommunications/infrastructure Including wireless applications

    12. 12 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

    13. 13 Business Case Update All business case teams are working, and most are on track to have their cases created by April 19th with a lot of hard work in between Per Dr. Parham’s presentation and IT Call Memo: April 30th deadline for inclusion as “major” investment Business Case Template/Guide has been distributed to all teams This guide will aid teams in putting together a business case narrative Associated finance tools and capital planning guidance will aid teams in determining financial aspects of business case Four half-day seminars with Mark Forman and OMB discussing business cases will be held tomorrow and Thursday, April 10th and 11th. Attendees from across the federal government will learn about and discuss OMB’s revised Exhibit 300 and the business case process, especially how it relates to eGovernment Morning of 10th full. All others have very limited space. Call eGovernment Team to check availability at 202.720.6144

    14. 14 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

    15. 15 Questions and Answers

    16. 16 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

    17. 17 Next Steps & Wrapup

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