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Group Purchases of Korean Online Databases

Group Purchases of Korean Online Databases. Mikyung Kang Korean Studies Librarian UCLA. Before planning. Free trial services for initial 6 mo. after the 2002 CEAL meeting Expanded another 6 mo. of trial services Survey on usage of Korean Studies online databases

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Group Purchases of Korean Online Databases

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  1. Group Purchases of Korean Online Databases Mikyung Kang Korean Studies Librarian UCLA

  2. Before planning • Free trial services for initial 6 mo. after the 2002 CEAL meeting • Expanded another 6 mo. of trial services • Survey on usage of Korean Studies online databases • Constant testing of the DB access and searching • Asked usage statistics from each vendor

  3. Free Trial Services • Full-text journal article DBs • DBPia • Korean Studies Information: KISS • Historical/literary primary source DBs • DB Media Contents Library: Korea AtoZ • KRPia • Encyclopedia DB • EncyKorea

  4. Web-based survey • Target audience: the UCLA Korean Studies scholarly community, including • Approx. 50 graduate students • 10 faculty members • Approx. 10 visiting scholars • Period: Winter Qtr. 2003 • January - March 2003

  5. Survey pop-up window

  6. Survey questions • Which database(s) do you use most frequently? Please choose all that apply. • DB Media Contents Library: Korea A to Z • EncyKorea • KRPia • DBPia • Korean Studies Information KISS • How often do you use one of these Korean studies online databases? • Once a week or more • Once every two or three weeks • Less than once a month

  7. Survey questions (2) • Each of the database provides access to a number of different titles. Which title(s) do you find most useful? • Have you had any problems using any of the databases? • No • Yes. Please describe the problem(s)

  8. Survey questions (3) • Which journal/other publication titles do you recommend for purchase by the library? If more than one, please list in order of importance from most to least important. • Do you have any comments or suggestions for the library or for the database companies?

  9. Survey questions (4) • What is your status? Choose one. • UCLA undergraduate student • UCLA graduate student • UCLA faculty • Visiting scholar • What is your primary research area?

  10. Announcement through the UCLA EAL homepage

  11. Announcement through e-mail

  12. Survey results

  13. Survey Results • Total 23 users responded • Excluding undergraduates, • 21 users responded • 31% response rate • 39% of respondents answered: • Use Korean Studies online databases once a week or more • Databases used most frequently: • Journal article full-text databases

  14. KSI online statistics

  15. Initiated as a UC-wide project • Agreed among two Korean Studies Librarians in the UC system (UCB & UCLA) first • Contacted potential UC system libraries for participation • Provided all the UC campus IP addresses to the DB vendors for requests of free trial services • Introduced Korean online databases in the EAALC (East Asian Academic Librarians of California) annual meeting • Looked for other UC library participations

  16. Beyond a UC-wide project • Not enough participations among UC system libraries • Two non-UC Korean Studies Librarians (Columbia & Michigan) expressed to join • So, at least 4 libraries (UCB, UCLA, Columbia, and Michigan) firmly committed to work together as a starting point for the consortial purchase project

  17. Before negotiation with vendors • Set a maximum amount each participant can contribute to the project • Prioritized database titles by the four Korean Studies librarians • Discussed fair and reasonable amounts each library can pay annually to each vendor • Decided time frame for the project • Divided responsibilities into two parts: • Communication with vendors (UCB) • Communication among libraries (UCLA)

  18. Negotiation process • Different pricing for tier 1 and tier 2 groups • Combined concepts of ‘subscription’ and ‘purchase’ (subscription + back-up copy provision) • Tried to ask similar purchase conditions to all three vendors • Centralized communication channels • Communicated in person with the vendors in Korea (UCB & Michigan)

  19. After negotiation • Announced through EASTLIB • Received requests of purchase information (prices & conditions) for each database • Distributed purchase information upon requests • Received participation requests by due dates • Participating Libraries • Korea AtoZ – 9 libraries • EncyKorea – 7 libraries • KRPia – 6 libraries • DBPia – 6 libraries • KISS – 9 libraries

  20. License agreement • Made standard license agreement drafts by UCLA for all participating libraries and vendors • Distributed electronically by each vendor for each participating library’s own use for individual contracts • Finalized and signed contract documents individually by each participating library for each database

  21. After group purchases… • Each participating library is responsible for • Annual payment to each vendor • Reporting any technical problems • Communicating with each vendor for any other problems

  22. After group purchases… • The working group will continue to • Plan potential future consortial purchases • Introduce any new databases available • Request free trial services for newly developed databases • Look for a possibility of cooperative cataloging for Korean E-journals in aggregator databases (DBpia & KISS)

  23. Any questions? Thank you very much!!

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