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UNeDocs: Revolutionizing Trade with Digital Paper

Explore the transition from paper to paperless trade, the UNeDocs concept, and the benefits of digital paper in supply chains. Learn about electronic document standards, integration requirements, and the UNeDocs implementation scenarios.

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UNeDocs: Revolutionizing Trade with Digital Paper

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  1. United Nations Electronic Trade Documents United Nations Electronic Trade Documents Digital Paper for Trade UNCED/ESCAP Joint Workshop on Trade Facilitation Kuala Lumpur, 17,18 March 2005

  2. United Nations Electronic Trade Documents Presentation From paper to paperless trade: the issues UNeDocs: Digital Paper Concept Internet Technology for Digital Paper Incremental approach to implementation

  3. Paperless Trade… Why? • Goods are moving faster than information • SC are more complex • Competition/Costs • Technology is there • Transparency, simplification of procedures • Digital data is basis for automation • SC Security is based on analysis of information

  4. Information technology in supply chains… paper documents Information Technology/ Logistics electronic documents process A process B

  5. Trade Documents Document Standards 3300 BC

  6. United Nations Layout Key… SAD

  7. United Nations Layout Key A Paper Standard for Automation • Layout of the document (Rendering): UN Layout Key Recommendation • Definition of data (Semantic): UN Trade Data Element Directory: ISO7372 • Data Carrier & Formatting: Forms Design Sheet: ISO3535 • UN Recommendations on Code Lists

  8. Shared Information in Trade Documents Different trade documents share a large set of common data

  9. Electronic DocumentsEDI UNH+INV001+INVOIC:1’ BGM+380+75-064-H-227101+870431’ NAD+SU+5013456000145:14++ SEIKO CORPORATION + 15-1 KYOBASHI 2-CHOME + TOKYO+ 104 +JP‘RFF+SS+4001’ REF+PO+ABC-1234’CTA+IC+ +512345:

  10. Internet Technology 2000…Integration I

  11. Internet Technology 2000…Integration II

  12. Paper and XML…UNLK Integration

  13. Requirements to Trade Documents • Instant accessible + + + + + • Global acceptance + + + + • Archive + + + + + + • Reproduction + + + + + • Transmission + + + + + • Standardization + + + + + • ICT Integration o + + + + and Documents:Paper Electronic

  14. The "digital Paper" challenge… Moving from today’s Trade Information exchange in global trade is based on paper documents Trade processes and practice are based on paper documents to Paperless Trade: • Migration by creating the equivalent of a paper document in electronic format • Transfer paper standards and acceptance to electronic documents • Documents that can adapt to user requirements • Fallback to paper • Simple and low cost For a migration we need digital Paper Documents

  15. Document adapts to technology UNeDocs: one single electronic document adapting to different information processing concepts Importers Bank F Forwarder PDF Barcode EDI Exporter Insurance Agent UNeDocs electronic Paper XML Importer Paper

  16. UNeDocs digital PaperHow? Trade Software IE, Adobe Reader, WS .. Electronic document XML & EDIFACT Document Data ModelUNTDED, Core Components Paper document UNLK UN trade rec’ Business Practice

  17. United Nations International Document Set (IDS)

  18. UNeDocsInterface and Integration UNeDocs defines WHAT a document is, not how it is processed. Electronic document is the basis for • Automation of trade data processing • Authentication & electronic signatures • Risk assessment • Intelligent, value added services

  19. Exampledigital Paper Document

  20. UNeDocs ImplementationDifferent Levels of Automation Automation Digital Services Digital Paper Data Models Aligned paper documents Standardization

  21. UNeDocs ImplementationDifferent Levels of Automation Automation Digital Services Digital Paper Data Models Aligned paper documents Standardization

  22. UNeDocs Scenario IDocuments travel with Goods.. Paper documents aligned to int’ standards Paper documents travel with the good (truck) Advantage: efficient procedures through int’ standards, less risk,

  23. UNeDocs Scenario IIAdvance Notice with paper original Trader generates a UNeDocs PDF documents and emails to Customs A printout of the PDF document travels as original with the truck Advantage: advance information, faster Customs processing, business process stays the same (paper based)

  24. UNeDocs Scenario IIIElectronic PDF Document with signature Trader generates a UNeDocs PDF documents with digital signature Advantage: Paper replaced by PDF document; high level of security; BP improved

  25. UNeDocs Scenario IV Paperless trade Trader generates a UNeDocs PDF document Customs saves document XML and updates IT systems Advantage: Paper replaced by PDF/XML; fully automated eBusiness

  26. UNeDocs Milestones • 2002 UNeDocs Proof of Concept • 2003 UNeDocs IDS v0.4 • 2004 • UNeDocs Toolkits based on Adobe and Microsoft • Preparation for Pilots • UN Global Capacity Building Project • 2005 • UN Working Group on UNeDocs (CEFACT TBG2) • Pilot Projects • UNeDocs CC • UN Executive Forum on Paperless Trade

  27. A standard for digital documents:UNeDocs Working Group • A UN Working Group to develop the standard for aligned electronic trade documents • 1st meeting at the CEFACT Forum in Kuala Lumpur, March 05 • Open for business and EDI/XML experts • Develop and maintain standard trade documents • Deliver the electronic documents specifications for large, international projects for paperless trade

  28. Electronic Trade Documents The Win Win Situation Better Information, structured Information, Advance Information, Automation Governments: Risk assessment, Security, Compliance, market access, Information Society Trade: Transaction risk, costs, services

  29. 3rd Executive Forum on Trade Facilitation Win Win in not enough to make it happen Clear understanding of benefits/costs Enabling Framework Strong leadership and commitments International Cooperation and Pathfinder Projects Roadmap for Paperless trade in International Supply Chains

  30. 3rd Executive Forum on Trade Facilitation Paperless Trade in International Supply Chains: Enhancing Efficiency and Security SC Information: Current trends and future orientation Benefits: Governments and Trade Experience: Single Window Implementations What do we need to make it happen?  Roadmap for paperless trade

  31. 3rd Executive Forum on Trade Facilitation Paperless Trade in International Supply Chains: Enhancing Efficiency and Security Geneva, Palais des Nations 20 & 21 June 2005 www.unece.org/forums/forum05/

  32. UNeDocsDigital Paper for Trade Thank You Markus.Pikart@unece.org www.UNeDocs.org

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