SALT LAKE COUNTY ADULT SOFTBALL TRAINING Section I Policy, Procedures & Forms

1. Last Updated January 31, 2014 SALT LAKE COUNTY ADULT SOFTBALL TRAINING Section I Policy, Procedures & Forms

2. TRAINING • County Policy, Procedures & Forms • Time Sheets & Vouchers • Preparing for your league • At the field • Terminology and Scoring in the Book • Finishing up the night • Stats • Finishing the League • Review

3. SLCO Employee Expectations 1. Represent Salt Lake County with pride & professionalism 2. Treat fellow employees with respect A. Grounds crew is one of your fellow employees not your servant 3. Public relations is very important A. Treat your teams with respect B. Have your stats and Quick Scores completed on time C. Have all time sheets turned in on time D. What you do for one team make sure it is done for all teams 4. Turn in all problem forms the next day A. This includes forms on umpires

4. You are an Employee of Salt Lake County Just like any other job, There will be good times and bad times. By working together the good times will come more often than the bad. There will be guidelines that we will not agree with but need to follow. There are different levels of people that can help you. Understand who these folks are and use them to be successful. You need to accept responsibility for your job. Take care of them and be there on time.

5. Forms • What is the purpose of the forms? • As a communication tool with the sports office. • Documents the problems. • Who fills out the forms? • This will be discussed in each section • How to fill out the forms? • This will be discussed in each section • These get turned into the sports office by: • Hand carrying • Faxing • E-mailing • They should be turned in the very next working day. • If you are not able to turn them in the next day, then you need to drop Staci a message telling her what happened and when the reports will be turned in.

6. ROSTERS

7. Important information on the roster • EVERYONE MUST SIGN THE ROSTER BEFORE PLAYING IN ANY GAME. • Because of legal requirements, everyone must sign the roster before taking the field or the game will be declared a forfeit. • This is the manager’s responsibility (However please try to be proactive) • Illegal player rule. • The scorekeeper reserves the right to request identification of players from any team to ensure eligibility. Player must show ID when requested. • PENALTY: If the player is found to be ineligible, the game will be a forfeit. • When a player is caught playing under an assumed name • The person writing the line-up and the illegal player will be suspended in any and all leagues they participate in, and the game declared a forfeit. • 1st offense: 2 games • 2nd offense Remainder of the season

8. Important information on the roster (Cont.) • Before a new player is eligible to play, • Their name must be added to the roster 2 days before game time. • If a player on the roster is suspended for any reason • Their spot on the roster may not be replaced • The OFFICIAL ROSTER shall be kept by the scorekeeper of the league in which the team participates. • The deadline for adding players to the roster is: • By the 7th scheduled game of the season

9. Minor release To play in an adult softball league a player must be at least 18 years old OR… A player may play in the league if they are either 16 or 17 years old, but… For these players to play, a Minor Release form AND a Concussion and Head Injury Release form need to be filled out by the Parent / Legal Guardian before the player takes the field. The areas highlighted in pink all needs to completed. .

10. Concussion and Head Injury Release form

11. Incident report Filled out by scorekeeper, umpire or coach This form must be filled out in DETAIL when one of these things happen but not limited to this list. Player ejected (Umpire) Unsportsmanlike Acts (Umpire) Verbal Abuse (Umpire / Scorekeeper) Team does not feel like they received a fair game for the night. (Coach) Fight (scorekeeper, umpire and both coaches) You may send this information into Staci by E-mail. All the information being asked for on the Incident report needs to be in the E-mail.

12. Accident ALL AREAS IN PINK MUST BE FILLED OUT TO BE FILLED OUT BY THE SCOREKEEPER OR COACH OF THE TEAM WHOM HAD THE injured PLAYER

13. Protest • Protests– The only time you can protest is if you feel there has been a misinterpretation by an umpire of a playing rule, failure of an umpire to apply the correct rule to a given situation, or failure to impose the correct penalty for a given violation. • Protest must be filed in writing to the Salt Lake County Sports Office, by 5:00 p.m. the following work day with a $20.00 protest fee.

14. Special Rules to Salt Lake County • The one-up home run rule will be used • Simply stated, one team may not have more then a “one” home run advantage over their opponent. • Home team cannot go 1 up in the final inning • This could be different depending on the league you are doing • A commitment line will be placed half way between 3rd and home. • Once a runner crosses that line they are “committed” to run home and may not go back to third. • A safety scoring plate will be set up 8 feet from the home plate. • Offense must touch the safety plate and defense must play on the home plate. • All plays at home will be a force play. • New game balls are provide by Salt Lake County. • However, teams are required to bring used balls in good condition for back up. • Uniforms will consist of similar colored shirts or shirts of a different color • IF they all have the same team name or logo on them. • Uniforms must have at least a 6-inch number on the back in a contrasting color.

15. Tournaments ADULT SLOW PITCH • Polar Bear April • Junkie Men’s Tournament May • Salt Lake Senior Classic June • Home Stretch August • Last Stand October GIRLS FAST PITCH Copper Classic June Firecracker July

16. Tournaments (cont.) Assignments are made by the time of day, not the start time and ending times of games. Need to be at the site 15 minutes prior to your start time Understand tournament rules Get organized for your assignments If you are the last one on the diamond for the day your ending time will be when your game is over and not a set time. If you cannot fill an assignment turn back to arbiter (This could jeopardize what tournaments you get in the future) Most tournaments are at the two complexes, which means: Running a scoreboard Using a microphone Leaving your working area clean even if it means wiping off your counter top Do not leave until your replacement has arrived.

17. Employee Phone Numbers You will be given contact information for your co-workers. We ask that you do not give this information out to anyone. If a coach needs to get hold of their score keeper they can go to Quick Scores and their league page to get their scorekeeper contact information. Only give out the main number of the sports office to get hold of Staci. Do not give her cell phone # to players! Site supervisor numbers should not be given out to anyone.

18. If you are not satisfied with the answers you are getting from your site supervisor, or how the league is set up you may email Staci Hemingway with your concerns or give her a phone call and schedule an appointment to meet with her one on one. Staci is generally in the office between 9:00 AM and 4:00 PM.