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Print Management & Associated Savings from Consolidating Printing Devices Adrian Cheetham

Learn how consolidating printing devices can reduce costs, save resources, and enhance security in educational institutions. Discover key factors for successful implementation and savings strategies.

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Print Management & Associated Savings from Consolidating Printing Devices Adrian Cheetham

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  1. Print Management & Associated Savings from Consolidating Printing Devices Adrian Cheetham Higher and Further Education Account Manager South West England

  2. The Cost of Printing The Cost of Unmanaged Print How visible are you print costs? Cost • 70% of organisations have no idea how much print is costing them1 • Establish a baseline References: 1Gartner, 2005 2 ICM, 2008 3 IDC, 2004 : 1IDC, 2006

  3. The Cost of Printing The Cost of Unmanaged Print How visible are you print costs? Cost • 1-3% of Revenue is spent on document output • 15% of all IT time is spent in print related issues • 41% of all documents found on printers is sensitive References: 1Gartner, 2005 2 ICM, 2008 3 IDC, 2004 : 1IDC, 2006

  4. What are your priorities?Improved Staff and Student Experience?Paper Savings?Cost Reductions?Carbon Footprint Reduction?Service Improvements?Less Burden on IT Resource?Document Security? 20-Dec-19 4

  5. Canon want you to print less on less devices • MFD’s or printers? What is the right answer? • Balanced Deployment • Ensure documents are printed on the optimum device • Ratio’s between 20 – 35 users to 1device • Duplex / Mono output as standard • Deliver faxes and documents electronically Up to 40% saving On your print costs

  6. Case Study Cornwall College • Reduced printer fleet from 550 to 200 – reduced power consumption • All expensive Colour inkjets removed • Colour printing reduced from 25% - 8% of all output • Duplex printing risen from 5.75% to 67% 1000 boxes per annum • Secure Printing has led to 18% of all print jobs being deleted by user or system • Savings from secure printing in 1st 6 months exceeded the cost of the solution £54k • Duplex / Mono output as default • Automatic ‘Scan to Me’ has reduced output Up to 40% saving On your print costs

  7. Print Management • Use a modular & scalable solution • Works from Staff to Student to Print Room • Secure Print – confidentiality and reduce wastage • Rules Based Routing – Authorization Workflow • Job Ticketing – CRD/Print room integration • End to end solution • Universal Driver – reduce the burden on IT • Works across both PC’s and Mac’s • Detailed reports – what if? 20-Dec-19 7

  8. Key Factors for Success • Choose a supplier with the scale, experience and expertise to fully deliver and continuously innovate an institute wide solution • Establish a baseline • Agree project roll out timescales and resources • Consult with user groups • Stay flexible and responsive through implementation and transition • Maintain user communication to drive adoption • Once implemented look for further areas to improve document processes 20-Dec-19 8

  9. Thank you – Any Questions?

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