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National Institute of Food and Agriculture – NIFA

National Institute of Food and Agriculture – NIFA. Financial Operations Branch (FOB). National Institute of Food and Agriculture –Financial Operations Branch (FOB ). The Financial Operations Branch (FOB ) serves as the focal point for the agency’s financial management activities

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National Institute of Food and Agriculture – NIFA

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  1. National Institute of Food and Agriculture – NIFA Financial Operations Branch (FOB)

  2. National Institute of Food and Agriculture –Financial Operations Branch (FOB) The Financial Operations Branch (FOB) • serves as the focal point for the agency’s financial management activities • plans, directs, coordinates, and manages programs of payments for formula funds, grants, cooperative agreements, special projects, and other Federal assistance instruments administered by NIFA • coordinates the financial assistance activities with Department of Health & Human Services –Payment Management System (DHHS – PMS) and the Automated Standard Application for Payments (ASAP.)

  3. Structure of FOB

  4. FOB- Funds Management Section 1 (FMS 1) (FMS1) – consists of two separate teamsthe Payment and Operations Team (POT) and the Recipient Reporting Team (RRT). POT – daily operations consists of : • verifying awards for recommendations • obligating and authorizing funds in CREEMS, • allocating funds in the Payment Management System (PMS) • allocating funds in the Automated Standard Application for Payments (ASAP) • preparing reports to our Budget office • creation of FDC codes which identify the specific program

  5. FOB-Funds Management Section 1 (FMS 1 ) RRT – daily operations consist of : • grant close out-process (10,000+ grants) • receipt of all SF-269s 2006 and prior • problems associated with accessing the PMS • tracking all grants from 1996 to present ensuring close out • identifying new grants that are eligible for close out • notifying all grantees with canceling funds at the beginning of the fiscal year that funds will be de-obligate at 09/30/20xx. • enforcing status reports required within the 90 days expiration date of the grant

  6. FOB-Funds Management Section 2 (FMS 2 ) (FMS2) is conspired of two separate teams. Cash Reconciliation Team (CRT 1 and CRT 2). • CRT 1 and CRT 2 - reconciles the cash (1010 account) and other ledger accounts with reports from Treasury. Specifically CRT 1 and CRT 2 are responsible for: • monthly Fund Balance with Treasury (FBWT) reconciliation • reconcile 61 Treasury Symbols monthly which identify the year of appropriation • reconcile and resolve any un liquidated obligations • reconcile and resolve any abnormal balances on the financial statements • establish inter-agency agreements • process government to government payments (IPAC) • serves as the audit liaison for the agency

  7. FOB – Points of Contacts • Tonya Johnson – FOB Branch Chief tjohnson@nifa.usda.gov Main Number: 202 401-4527 Fax Number : 202 690-2239 FMS 1 – Section Leader (VACANT) contact branch chief • Jameal Clark (POT-team leader) jaclark@nifa.usda.gov • Sophia Wilson (RRT-team leader) swilson@nifa.usda.gov FMS 2 – Marc Gott- Section Leader mgott@nifa.usda.gov • Jeffrey Sweet (CRT 1 –team leader) jsweet@nifa.usda.gov • Linda Ning (CRT2 – team leader) lning@nifa.usda.gov

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