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PCOLS

PCOLS. DATA MINING (DM) TRAINING. General Webinar Information. Using the Webinar Tool. NOTE POD. Using the Pods. CHAT POD. Downloading Decks. FILE SHARE POD. Downloading Decks. Downloading Decks. Downloading Decks. Provide Your Information. Type in chat window. Help and Support.

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PCOLS

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  1. PCOLS DATA MINING (DM) TRAINING

  2. General Webinar Information Using the Webinar Tool

  3. NOTE POD Using the Pods CHATPOD

  4. Downloading Decks FILE SHARE POD

  5. Downloading Decks

  6. Downloading Decks

  7. Downloading Decks

  8. Provide Your Information Type in chat window

  9. Help and Support PCOLS Help Desk Phone: 800-376-7783, com 269-961-7307, or DSN 661-7307 Email: dlacontactcenter@dla.mil Operation Hours: 24x7 PCOLS DAU Continuous Learning Module CLG005 http://icatalog.dau.mil/onlinecatalog/courses.aspx?crs_id=1704 Contains: Role-Based Training for PCOLS PCOLS Website at DAU Acquisition Community Connection (ACC) https://acc.dau.mil/pcols Contains: Site Deployment Packet, Interactive Tutorials, Frequently Asked Questions (FAQs), System User Manuals milConnect link for Work Address Update RAPIDS link for email address Update

  10. PCOLS Data Mining DM Overview Data Mining Application

  11. PCOLS Goals of DM • Address the policy compliance and internal control issues identified by: • Purchase Card Policy Office (PCPO) • Government Accountability Office (GAO) • DoD Inspector General (DoDIG)

  12. PCOLS Goals of DM (contd.) • Complete a suite of Purchase Card On-line System (PCOLS) applications to supplement internal control capabilities • Enterprise Monitoring and Management of Accounts (EMMA) • Authorization, Issuance and Maintenance (AIM) • Data Mining (DM) • Risk Assessment Dashboard (RAD) • PCOLS Reporting

  13. Data Mining Overview • Data Mining Application… • Reviews 100% of the purchase card transactions. • Each transaction is assigned a score by the Risk Predictive Model. • High risk transactions and a statistically based sample of random transactions are referred for review. • The Case Manager interprets the referred transactions and creates specific cases that are assigned to the Approving/Billing Officials for review. • Through the use of the Case Manager Interview Process, the A/BO demonstrates that due diligence is exercised in the review of the referred transactions. • The interview process records information related to the data provided to support the validity of the purchase card transaction.

  14. DM Learning Objective • Equip users with the knowledge and skill to effectively utilize the DM Application. We will discuss how to… • Log On • Data Mining • Review/Close Case • Find Transactions

  15. PCOLS Data Mining Topics • Log On • Case Management • Case Review • Case Disposition • Independent Case Review • Find Transactions • Self-Initiate

  16. PCOLS Log On • Log into DM directly: • Insert you Common Access Card (CAC) into the card reader. • Enter the PIN for your CAC and click OK. • Open Internet Explorer and enter the following Web address: https://www.dmdc.osd.mil/appj/pcols-web/

  17. PCOLS Log On – Consent Notification

  18. PCOLS Purchase Card Welcome Page

  19. PCOLS Alternate Log On • Log into DM from a Notification E-mail: • Insert your CAC into the card reader • Enter the PIN for your CAC and click OK • Click the DMlink in notification email received • Click “OK” on the Consent to Monitor screen • Select “CAC Log on” on the Log on screen • Click the "Log On" button under the "Data Mining (DM)“ • System defaults to the “Data Mining” tab and role selection screen

  20. Flagged Transaction Notification

  21. High Risk Transaction Notification

  22. PCOLS User Role Selection

  23. PCOLS Case Management

  24. PCOLS New Case Notification New Case Notification Schedule

  25. PCOLS Pending Case Notification Pending Case Notification Schedule

  26. PCOLS Purchase Card Account Details

  27. PCOLS Case Management

  28. PCOLS Case Details: All-Grouped

  29. PCOLS Case Details: Summary

  30. PCOLS Case Details: Action History

  31. PCOLS Case Details: Convenience Check Not Used

  32. PCOLS Case Review Section

  33. PCOLS Case Review Section

  34. PCOLS Case Review Section

  35. PCOLS Case Review Section

  36. PCOLS Case Details: Convenience Check Used

  37. PCOLS Case Disposition Section

  38. Case Disposition Section

  39. Case Disposition Section

  40. Case Disposition Section

  41. Case Disposition Section

  42. Case Disposition Section

  43. Case Disposition Section

  44. Case Disposition Section

  45. Case Disposition Section

  46. FLAGGED TRANSACTION EMAIL

  47. High Risk Email

  48. PCOLS Case Management: Independent Review

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