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Overview for Microsoft Office Basics

Overview for Microsoft Office Basics. Computer Applications. Microsoft Office 2007. Word: word processor application used to produce professional-looking documents such as letters, resumes, and reports. Excel: spreadsheet application used to organize, analyze, and chart data.

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Overview for Microsoft Office Basics

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  1. Overview for Microsoft Office Basics Computer Applications

  2. Microsoft Office 2007 • Word: word processor application used to produce professional-looking documents such as letters, resumes, and reports. • Excel: spreadsheet application used to organize, analyze, and chart data. • Access: database application used to generate forms, queries, and reports from the data it stores. • PowerPoint: presentation application used to organize and format slides. • Publisher: desktop publishing application used to create publications such as newsletters and business reports.

  3. Microsoft Office Interface • The file name of a document is displayed in the title bar. • Office button displays a menu of commands for opening, saving, and printing a document. • Blinking vertical line is called the insertion point. • View information about the document on the status bar. • Running an Office application displays an area on the screen called a window where the user interacts with the software.

  4. Common input devices • Keyboard • Mouse • Microphone

  5. Common output devices • Monitor • Printer • Speaker

  6. Keys on the keyboard • Arrow keys: moves insertion point one character at a time. • CRTL + arrow keys: moves insertion point word to word. • Home: moves insertion point to the beginning of the line. • CTRL + Home: moves insertion point to the beginning of the document. • End: moves insertion point to the end of a line. • CTRL + End: moves insertion point to the end of the document.

  7. Backspace and delete • Backspace key: deletes characters to the left of the insertion point. • Delete key: deletes characters to the right of the insertion point.

  8. Ribbon • There are three basic components on the ribbon. • Tabs: There are seven basic tabs across the top. Each represents an activity area. • Groups: Each tab has several groups that show related items together. • Commands: A command is a button, a box to enter information, or a menu. • The home tab contains all the things you use most often.

  9. New Tools for Office 2007 • Dialog box launcher: small arrow in lower right corner of the groups that allows you to see more options. • Mini Toolbar: great for formatting options. • Quick Access Toolbar: small area in the upper left of the ribbon and contains the things you use most often. • Double clicking the active tab hides the ribbon temporarily. • The zoom is found at the bottom corner of the screen.

  10. Shortcut keys • The new name for the shortcut keys is key tips. • You can press ALT to make the key tip badges appear. • The button that is similar to the File option in previous versions is the Office Button.

  11. Printing options • When you click the Office button and click print, the print dialog box opens. • When you click quick print the document is sent immediately to the printer. • Print preview allows you to see your document on the screen before you send it to the printer.

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