Campus Libraries Facilities Master Plan

1. Campus Libraries Facilities Master Plan University of Wisconsin – Madison May 3, 2018

2. Vision Statement “The vision of the master plan is to strengthen the role of the campus libraries in the academic pursuits of the University by providing the needed spaces and services at strategic locations across the campus and in alignment with the Campus Master Plan.” “The future of the UW-Madison Campus Libraries requires a shift from serving as a repository for books to a series of campus hubs providing exemplary services to all of our campus stakeholders.” Departmental Model Hub Model

3. Planning Process 1. Define Project Drivers & Project Scope (Nov. 2016) 2. Existing Condition Analysis (January - March 2017) • Review Previous and Concurrent Initiatives • Strategic Plan and Framework • Library Consolidation Report • Print Management Program • Libraries Campus Collections Plan • Resource Management Redesign Project • Develop Facility Condition Reports • Understand the Campus Libraries System • User and staff Interviews • Complete Space Needs Analysis (March 2017) • User Space Needs • Strategic Partner Space Needs • Public & Event Space Needs • Collection Space Needs • Staff Space Needs • Service Delivery Model • Campus Partnerships • 2015 Campus Masterplan Update • College of Engineering Masterplan • College of Letters & Science Masterplan

4. Planning Process • Rethinking Library Spaces – Visioning Sessions (March 2017) • Peer Review, Benchmarking and National Trends • Draft Recommendations – The Hub Model (April 2017) • Draft Review and Campus Outreach / Input (April – November 2017) • Revise Recommendations (December 2017) • Final Review Process (January – March 2018) • Campus Planning Committee Presentation (May 3, 2018)

5. Campus Outreach Summary Site Tours—17 tour locations each lasting between 30 minutes to three hours Interviews—Six library leaders, five campus leaders Meetings/Workshops—Three library committee meetings, seven faculty members, ten graduate/professional students, 12 library staff, nine academic staff, one staff UX workshop, and four Thematic Visioning Workshops with library representatives from all libraries in scope Town Halls—16 undergraduates, 50+ library staff, two student community members, and two public patrons Surveys—250 faculty respondents Unit, Departmental Outreach—99 specific outreach efforts across campus through: emails, in-person/department meetings, surveys, interviews, workshops, committee and workgroup meetings, and news / social media posts.

6. Existing Departmental Model • Currently 25 library locations and 19 departmental resource centers (44 total) • The scope of the plan included 22 of the 44 campus libraries • 782,600 ASF were included in the planning study Existing Libraries on Campus

7. Facilities Condition Assessments Average Condition Grading by Library (A = Good, D = Poor) (* recommended for short term consolidation)

8. Hub Model Recommendation • 4 HUB LIBRARIES • Memorial Hub Library • Arts & Humanities • Special Collections • Archives • College Hub Library • Undergraduate • Steenbock Hub Library • STEM • South Hub Library • Flexible/L&S plan • TBD • 2 PROFESSIONAL LIBRARIES • Ebling Library • Law Library The plan envisions a library system composed of four hub libraries (red dots) distributed across the campus to meet the needs of all students, with all locations providing consistent basic services and unique specialized services.

9. Space Allocation – University Wide The vision for the campus library system is to increase and improve spaces for people to collaborate, research, teach and learn. As spaces for patrons are given priority, spaces for collections and staff are reduced by half for a net space reduction on campus of 24%. Existing 782,600 asf Open access to 87% of current collection Proposed 8,400 total seats 7,500 user seats + 900 partner seat Open access to 25% of projected collection 594,700 asf

10. Space Allocation – By Program

11. Justification Facility Conditions • 5 of 15 libraries have received a Facilities Condition Index grading of C or less, indicating a need to upgrade, alter or improve the existing library space. • Improved facility conditions allow for opportunities for enhanced technology • Seat counts appear low due to improper seating options and lack of technology Expenditures • Reduced maintenance and operational cost by limiting physical space Hub Concept • Hub concept combines like collections offering basic services broadly across campus • Provides increased library access to patrons (South Hub) Competitive Institution—New Model for an R1 research library • Coordinated, collaborative collection development • Stewardship and preservation of valuable assets • Continued support for on-campus browsing of collections • Cost effective balance of on-campus and off-campus shelving • Spaces to support new modes of teaching, research and learning

12. Suggested Phasing & Cost Estimates PHASE 3: MID TERM13-18 YEARS PHASE 1: NEAR TERM0-6 YEARS PHASE 2: SHORT TERM7-12 YEARS PHASE 4: LONG TERM19-24 YEARS 2022 2024 2028 2020 2034 2030 2038 Complete College Library Remodeling Build Verona 2 Preservation Storage Phase 1: 1953 Memorial Rebuild Renovate Physics Remodel Steenbock Library Phase 2: Memorial SC Corner Rebuild Build 76K SF South Hub Library Shift Astronomy & Math Shift Physics Shift Geology, MERIT & Wendt Shift Art & Archives NOTE: All costs shown in 2017 dollars.

13. Where We Are Now • Consensus approval by campus leadership(chancellor, provost, VCFA, etc.) • Continue outreach to departments, units & staff • Work with University Library Committee to gain consensus on the report (document areas for further discussion & review, unresolved issues, etc.). • Respond to the University Committee’s request for review by shared governance. • Vice Provost for Libraries presents Consultants’ final report to the Campus Planning Committee (May 3, 2018)

14. Next Steps • Begin Implementation • Continue consolidation plans; fill Verona and Science Library Shelving Facility (SLSF), and plan for a preservation-quality shelving facility • Move materials from Geography, Social Science, Social Work & Middleton (materials distributed to other libraries as appropriate) • Renovation of the Physics Library in 2020 • Merge Astronomy & Math Libraries into the current Physics Library space • Complete remodeling at College Library Ongoing: Vice Provost for Libraries - Work with FP&M, ULC, faculty, and other campus stakeholders to develop an implementation plan.