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PRESENTATION TO PORTFOLIO COMMITTEE ON DEFENCE ON DOD ANNUAL REPORT FY2005/06 12 September 2006

PRESENTATION TO PORTFOLIO COMMITTEE ON DEFENCE ON DOD ANNUAL REPORT FY2005/06 12 September 2006. Scope. Introduction Changes to reporting format Annual Report performance against plan Report of the Auditor General FY2005/06 Discussion. Introduction.

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PRESENTATION TO PORTFOLIO COMMITTEE ON DEFENCE ON DOD ANNUAL REPORT FY2005/06 12 September 2006

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  1. PRESENTATION TO PORTFOLIO COMMITTEE ON DEFENCE ON DOD ANNUAL REPORT FY2005/06 12 September 2006

  2. Scope • Introduction • Changes to reporting format • Annual Report performance against plan • Report of the Auditor General FY2005/06 • Discussion

  3. Introduction • Emphasis of presentation is on outputs, actual performance and challenges • Presentation contains both programme performance and the Report of the Auditor General • Presentation on Annual Report performance • Chapter 1 - Strategic direction • Chapter 2 - Organisational Structure and Human Resources Management • Chapters 3 to 11- Programme performance • Presentation on Report of the Auditor General

  4. Introduction (continued) • Inputs from the Ministry and Portfolio Committee on Defence during the period under review incorporated into Annual Report • Performance Information and Financial Regularity Audit related inputs from Office of Auditor-General also incorporated into Annual Report

  5. Changes to Format of Report • Reporting on “output details” changed from essay format to table format in line with DOD Strategic Business Plan • Further changes have been effected in Quarterly Report • Integrated report with both financial and non-financial information • Alignment of Programmes articulated in ENE and DOD Strategic Business Plan FY2006/07 mandate and core business

  6. Performance Report Reporting per Programme

  7. Chapter 3: Programme 1: Defence Administration Outputs Policy Advice; Strategic Planning; Reports, general Ministerial services, and specific operational outputs for Services and Divisions in the Department Departmental Direction Achievements • Management related responsibilities have been carried out through out the period under review. • This includes the following: - inputs to the cabinet makgotla - Internal strategic advice and support - Defence Budget Vote - Representativeness of Military Legal Practitioners and within DOD SANDF Command and control Achievements • Achieved objectives and targets • Readiness of military capabilities maintained ito guidelines • Operations successfully conducted • Detail in Chapters 3 – 10

  8. Chapter 3: Programme 1: Defence Administration (continued) Policy and Planning Achievements • Piloting of the Balanced Score Card • Defence Policy such as the White Paper on Peace-keepingMissions, Review of the regulation of Foreign Military Assistance Act, Progress report on Defence Update • Management of Cluster communication activities • DOD Planning Framework • DODW (restructuring) • Bi/Multilateral Agreements and memoranda of understanding (Defence Diplomacy) • Readiness of military capabilities Financial Services Achievements • Corporate Budget management, • Accounting and control • Preparation of financial statements

  9. Chapter 3: Programme 1: Defence Administration (continued) • Aqcuisition Services • Achievements • DOD’s Acquisition and Procurement in conjunction with Armscor was instrumental • in concluding disposal contracts • Management of Readiness of military capabilities • The procurement of goods and services: Payments to the value of RM872 was made in favour of Government orders • Inspection Services • Achievements • The DOD audit process and the effective feedback to customers has improved. • The quality certification in terms of SABS ISO 9001: 2000 received from external auditors justifies the fact. • Amongst others, the DOD contributed and participated in the following: • South African and African Union task team to review 25 articles in the UN

  10. Chapter 3: Programme 1: Defence Administration (continued) • Equal Opportunities and Affirmative Action • Achievements • Participation in the revision of the United Nations Comprehensive and Integral International Convention on the Protection and Promotion of the Rights and Dignity of Persons with Disability • Launching and induction of the New Partnership for Africa’s Development (NEPAD) Gender Task Force • Hosting of African’s Women’s Peace Table Seminar to engender AU/NEPAD peace Agenda • Support rendered towards the Celebration of the International Day of Disabled Persons (IDDP) • Participation in profiling and creating visibility of the 16 Days of the Campaign on No Violence Against Women and Children

  11. Chapter 3: Programme 1: Defence Administration (continued) • Government Information Technology Officer • Achievements • Departmental Enterprise Information System (DEIS) Framework was completed and promulgated • Towards the Defence Information System Architecture (DISA), the following were completed: • Strategic studies in terms of MS Operating System vs. other Alternative • and Advanced Encryption standards • Defence Information and Communication Technology Architecture • The DOD has registered with GARTNER for research regarding Information Systems • The first draft of CMIS Regulatory Framework was completed

  12. Chapter 3: Programme 1: Defence Administration (continued) CORPORATE STAFF DIVISION Strategy and Planning Achievements • Capacity building in accordance with Government’s Plan of Action, Cluster objectives, military cooperation activities in Region, African Standby Force, SADCBRIG • Participation in planning, reporting and budgeting process • Implementation of new planning enabler tool (GEJIMA) Military Legal Service Achievements • Improvement of representativeness in Military Legal Service appointed 3 black senior judges • Senior Military Judges for 1st court case in DRC and the Sudan appointed • Training of Military Legal Practitioners improved Challenges and Interventions • Inadequate structures – to be addressed as part of DODW process • Lack of capacity and a loss of skills – utilise Reserve Force members, awaiting appointments of new members

  13. Chapter 3: Programme 1: Defence Administration (continued) CORPORATE STAFF DIVISION (continued) Religious Services Achievements • Support to deployed members and families. • Programmes in Burundi, DRC, the Sudan. • HIV programme within SANDF, training of SADC chaplains Defence Corporate Communication Achievements • Alignment with national communication strategy. • Facilitation of management of stakeholder relationships. • Met growing demand for communication services and products. • “SA Soldier” magazine won Government communication award

  14. Chapter 3: Programme 1: Defence Administration (continued) CORPORATE STAFF DIVISION(continued) Defence Corporate Communication(continued) Challenges and Interventions • Inadequate structures – addressed through the DODW process • Lack of capacity and a loss of skills awaiting appointment of new members Defence Foreign Relations Achievements • Placement of Defence Advisor at UN • 27 Defence Advisors at 24 Missions • Involvement in binational and multinational meetings Challenges and Interventions • Inadequate structures – addressed through the departmental restructuring process • Lack of capacity and a loss of skills- awaiting appointment of new members

  15. Chapter 3: Programme 1: Defence Administration (continued) CORPORATE STAFF DIVISION (continued) Reserve Force Office Achievements • Implementation of Res F Strategy. • Actively engaged in facilitatingProject PHOENIX with Services and Divisions Challenges and Interventions • Council for the Support of National Defence inactive – discussions with Chairperson of the Council and Chief of the SANDF

  16. Chapter 4: Programme 8: Force Employment (Joint Operations) Outputs Operational direction; Special Operations; Regional Security; Support to the People; Defence Capability Achievements • All primary force employment commitments were met • Promote Peace, Security and Stability in the Region and Continent • Continued to provide forces for peace missions mandated by UN and AU • SANDF forces deployed in DRC, Burundi, Ethiopia/Eritrea, Ivory Coast and Comoros with and expanded role of SANDF in the Sudan deployment • More than 3000 members deployed externally • Expertise of SANDF commended by MONUC Headquarters in DRC • Support the People of South Africa • Continued disengagement from internal operations • Missions in support of SAPS • Borderline control • Rural safeguarding - Army Territorial Reserves continue to support during period of transfer to SAPS • Support to Depts of Home Affairs and Agriculture

  17. Chapter 4: Programme 8: Force Employment (Joint Operations) (continued) Achievements • To Enhance and Maintain Comprehensive Defence Capabilities • Conventional force preparation activity • Joint exercise INDLOVU, command post and field training exercises. • Multinational exercises DESEX, OXIDE, THOKGAMA • Special Operations • Special Forces maintained its capability to react rapidly with flexibility Challenges and Interventions • Health } Rejuvenation - Military Skills Development System • Lack of junior leaders } • Sustainment of long-term Peace Support Operations due to lack of qualified personnel – Utilise Reserve Force members, rejuvenation through

  18. Chapter 4: Programme 8: Force Employment(Joint Operations)(continued) External Force Employment Achievements 2005/06

  19. Chapter 5: Programme 2: Landward Defence Outputs Capabilities in infantry; armour; artillery; air defence artillery engineer; operational intelligence; general training; command and control Achievements • Project VISION 2020 • Rejuvenation of SA Army – Military Skills Development System • Met Short-term Force Employment requirements • Provided 2 Reserve Force companies for deployment in DRC Challenges and Interventions • Affordablility of SA Army – reprioritise vs operating budget increase – Will table a paper in 2006 indicating the requirement for additional funds/reprioritisation • State of facilities – DOD/PWD repair and maintenance programme (RAMP) to be executed • Prime mission equipment –Investigation in terms of priority needs underway • Ammunition - Investigation underway to revitalise Defence Related Industry support • Revitalisation of SA Army’s Technical Support Corps capability – Utilise Reserve Force members and considering allowances and incentives still to be approved • Outflow of skilled personnel - Engineer Corps – Utilise Reserve Force members and considering allowances and incentives still to be approved

  20. Chapter 6: Programme 3: Air Defence Outputs Operational direction; Helicopter capability; Air transport and maritime capability; Air combat capability; Operational support and intelligence; Command and control capability; Command post; Base support capability; Education, training and development capability; and Technical support services capability Achievements • Met majority of Short-term Force Employment requirements • HR transformation - increased numbers of black candidates for training, MSDS • Participated in silver anniversary of Zimbabwean Air Force Challenges and Interventions • Deteriorating aircraft systems – knock on effect - reduced flying – reduced training, motivations for additional funding • Critical skills and experience shortages – incentive schemes for technical personnel instituted • Significant levels of under-funding – Applied for additional funding • Impact of delay in A109 and temporary withdrawal of Hawk – Extended use of Alouette helicopters • SAAF force preparation and force employment funded at cost of longer term needs – air base maintenance, aircraft spares purchases, vehicle renewal, infrastructure maintenance – Applied for additional funding, Internal repriotising of funds, consideration of outsourcing basic helicopter training

  21. Chapter 7: Programme 4: Maritime Defence Outputs Capabilities in Maritime combat; Maritime Logistic Support; Maritime Training; and Maritime Base Support Achievements • Met Short-term Force Employment requirements • Received 1st frigate SAS AMATOLA • Operational Boat Squadron prepared to become Naval Reaction Force • Integration of Strategic Defence Packages progressing well • SA Navy unique codification capability – interim measure Challenges and Interventions • Current funding level - maintained only facilities required for force preparation – In process of upgrading facilities • Loss of technical skills and expertise, (SAN Dockyard) – Recruitment of personnel

  22. CHAPTER 8: PROGRAMME 5: MILITARY HEALTH SERVICE Outputs Military Health Support; Specialist/tertiary Health Service; Product Support capability; Product and Base Support capabilities; Military Health Training capability Achievements • Surgeon General’s intent gave new direction • Met most of Short-term Force Employment requirements • Supported all operations (402) and exercises • 1 Military Hospital for UN/AU and VIPs • Improvements: Internal patient care and treatment. Reduced referrals to private sector. Use of Essential drug list, reduced costs • Execise WAYSIDE Chemical, Biological Radiation defence exercise with Tshwane Emergency Service

  23. CHAPTER 8: PROGRAMME 5: MILITARY HEALTH SERVICE(continued) Challenges and Interventions • Lack of health care professionals on all levels, particularly operational emergency care practitioners – recruitment of professionals, MSDS • Institute for Aviation Medicine – funding for health equipment – Centrifuse addressed with assistance of SA Air Force, replacement being addressed

  24. CHAPTER 9: PROGRAMME 6: DEFENCE INTELLIGENCE Outputs Defence intelligence and counter intelligence Achievements • Achieved objectives and targets as planned • Publication of Defence Intelligence Estimate as a major input to National Intelligence Estimate • Positive feedback from national clients – Defence Intelligence supports national intiatives on African continent, level of assessment – national benchmark • Support to SANDF operations/exercises as required Challenges and Interventions • Lack of personnel – recruitment within the SANDF • Defence Intelligence Headquarters facility – Discussions with Chief of Logistics

  25. CHAPTER 10: PROGRAMME 7: JOINT SUPPORT Outputs Joint Logistic Service; Command and Management information Systems; Human Resource Support Centre; Joint Training; Military Police; Service Corps; British Peace Support Training Team Joint Support Office Office converted to Chief of Human Resources Office Command and management Information Systems Achievements • Met Short-term Force Employment requirements • Participation in joint/multinational exercises, Exercise Combined ENDEAVOUR • 2 Signals Regiment maintained HF radios donated to Mozambique and Swaziland Challenges and Interventions • Changing organisation – Part of DOD restructuring exercise (DODW) • ICT obsolescence and new legislation with inadequate funds • Lack of funds to replace and sustain operational ICT capability

  26. CHAPTER 10: PROGRAMME 7: JOINT SUPPORT (continued) DOD Logistic Agency Achievements • Good progress with migration of fragmented log info systems to OSIS • Training of MSDS members in all logistic related fields • Land claims - Walmansthal and Boschoek land returned • 600 tons unserviceable ammo demolished at Vastrap Weapon Range • Good progress with capturing of assets in register • Succesful purchasing of material handling equipment • Successful verification of handing and taking over process between old/new SA contingents in DRC (Op MONUC/MISTRAL) Challenges and Interventions • Maintenance backlog of facilities – addressing backlog with available funds • Asset accounting management system not fully compliant with GRAP – working towards compliance • Backlog in disposal of redundant and unserviceable ammo, disposal plant – dispose as current facilities can manage • Training Insitutions – non-alligment with SAQA, lack of competent ETD practitioners, deteriorating facilities – Alignment of training and registering in process • DOD Air Supply Unit – deteriorating facilities and lack of equipment – Unit to be transferred to the SA Army • DOD restructuring process – DODW process to finalise matter of Materiel/Logistics

  27. CHAPTER 10: PROGRAMME 7: JOINT SUPPORT (continued) Land Restitution by the DOD FY2005/06 Land restored 104 657 hectares Land to be restored 53 578 hectares Claimants requested alternative compensation 413 hectares Claimants accepted alternative land 5 485 hectares Court ruled that land should not be restored 158 000 hectares Information on new claims 3 705 hectares

  28. CHAPTER 10: PROGRAMME 7: JOINT SUPPORT (continued) Human Resources Support Centre Achievements • Administration of MEM candidates • Recruitment of 14 548 candidates for 6 MSDS intakes • Administration to transfer 146 SANDF members to SAPS • NSF pension project : 11 558 application forms forwarded to GEPF, Administration of Military Veterans: 5 000 names verified Challenges and Interventions Departmental restructuring – DODW process Joint Training Achievements • Compliance with SAQA • Skills Development Act progressing well in DOD • Youth Foundation – 243 learners with 98% pass rate. 238 learners employed in DOD • Training Institutions presented 118 programmes for 2 276 learners, 89% learners completed • SA National Defence College – 72 learners from 75 • SA National War College – 96 learners from 100 • Military Acadamy – 306 learners from 350

  29. CHAPTER 10: PROGRAMME 7: JOINT SUPPORT (continued) Military Police Agency Achievements • Met Short-term Force Employment requirements • Establishment of a nodal point on Anti-criminality Challenges and Interventions • Procurement of main equipment – Procurement process commenced Service Corps Achievements • MOD instruction halted migration of Svc Corps, awaiting final decision on mandate and role • Assisted Project MILITARY VETERANS (national and regional level) • Centre for Advance Training facility. Accommodation built for 94 using German Donor funding • Conversion training for SANDF members to transfer to SAPS

  30. CHAPTER 10: PROGRAMME 7: JOINT SUPPORT (continued) Service Corps(continued) Challenges and Interventions • Termination of German donor funding and training assistance impact on techinal training – Budget re-prioritisation for FY2006/07 • Closing of Mankwe base and transfer to SAPS necessitate a regional office in Potchefstroom – Investigation underway British Peace Support Training Team Achievements • Support to Joint Operation Division/Joint Training • Mission ready training to all rotating forces • UK Funding of class room facilty at Mobilisation Centre and Peace Mission Training Centre according to the Memorandum of Understanding

  31. CHAPTER 11: PROGRAMME 9: Special Defence Account Outputs Acquisition, procurement and project Management; Armour systems; Artillery systems Achievements: • Successful participation and certification of 4 Rooikat armoured car systems in operational tests and evaluation of systems • Successful handing over, naming and commissioning of SAS Amatola • Successful preparation for the handing over of: SAS Isandlwana; SAS Spioenkop and SAS Mendi • Delivery of multi-purpose harbour tenders to the SA Navy • Timeous upgrade of 85% of the vehicles • Successful identification of preferred bidder and approval as well as initiation of negotiations with regards to the acquisition plan for Tactical Intelligence Systems

  32. CHAPTER 11: PROGRAMME 9: Special Defence Account (continued) Challenges and Interventions • The problem experienced on the upgrade of C130 aircraft fleet had a fundamental impact on the project EBB timescale • Revision of requirements at a late stage delayed closure of project ENLACE

  33. Concluding Remarks • Re-organising of programmes • Reporting format is currently undergoing some improvements so as to further inculculate good corporate governance rooted in efficiency, effectiveness and value for money

  34. QUESTIONS

  35. Annual Report FY2005/06 Report of the Auditor-General

  36. Aim Presentation on the audit qualificationsand emphasis of matter items on the annual reportfor FY 2005/06

  37. Scope Findings FY05/06: GDA: Qualifications. Findings FY05/06: GDA: Emphasis of Matter. Findings FY05/06: SDA: Emphasis of Matter. Qualifications: Functional and User Breakdown. Emphasis of Matter: Functional and User Breakdown. Root Causes. Clean Audit Strategy. Strategic Corrective Measures. Operational Corrective Measures. Findings FY04/05: Action Plans.

  38. Findings: General Defence AccountQualifications: FY05/06 Unqualified Audit Reports: FY99/00 , FY00/01 & FY01/02 Qualified Audit Reports from FY02/03 to FY05/06 {Refer Slides 4 & 5 for qualifications}

  39. Findings: General Defence AccountEmphasis of Matter (EoM): FY05/06

  40. Findings: General Defence AccountEoM (Continued)

  41. Findings: General Defence AccountEoM (Continued)

  42. Findings: Special Defence AccountEoM

  43. Findings: General Defence AccountQualifications: Functional & User Breakdown

  44. Findings: General Defence AccountEoM: Functional & User Breakdown D = Deviations received from National Treasury

  45. Findings: General Defence AccountEoM: Functional & User Breakdown

  46. Findings: General Defence AccountEoM: Functional & User Breakdown

  47. Findings: General Defence AccountEoM: Functional & User Breakdown

  48. Findings: General Defence AccountEoM: Functional & User Breakdown

  49. Findings: General Defence AccountEoM: Functional & User Breakdown

  50. Findings: Special Defence AccountEoM: Functional & User Breakdown

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