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SCHARP Visit Scheduler Tool (VST)

SCHARP Visit Scheduler Tool (VST). What is the VST?. Web-based tool to allow sites to schedule and track the study visits of their participants Available to members of all the networks collaborating with SCHARP. Purpose of VST. Create a visit schedule for a new participant

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SCHARP Visit Scheduler Tool (VST)

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  1. SCHARPVisit Scheduler Tool(VST)

  2. What is the VST? • Web-based tool to allow sites to schedule and track the study visits of their participants • Available to members of all the networks collaborating with SCHARP

  3. Purpose of VST • Create a visit schedule for a new participant • Allows changes to scheduled visits of enrolled participants • Provides an overview and summary of all completed visits for all enrolled participants at the site • Helps track visit status of individual participants

  4. Using the VST • VST is optional but highly recommended • Can be used as primary visit tracking tool, or as backup to sites’ own participant tracking database • SCHARP makes every effort to ensure accuracy of VST • Sites are ultimately responsible for ensuring that their participants study schedule complies with the protocol and visit windows listed in the SSP • Please report any errors you find so that they may be corrected promptly.

  5. Features of VST • Web-based – accessible wherever internet is available • Secured - access authorization required • Access is limited by site and protocol • Follows study’s target visits, and target and allowable visit windows • A completed visit will show on the VST once a specific Case Report Form (CRF) from that visit has gone through 2 QC reviews at DataFax • Important to fax completed and accurate CRFs promptly • Only authorized site staff have ability to set, modify and save projected visit dates for enrolled participants

  6. Accessing the Tool

  7. Accessing the Tool – HVTN Studies

  8. Accessing the Tool

  9. Accessing the Tool

  10. Current Enrollment Data Protocol and Site name 1 3 2 SCHARP Pre-printed Labels

  11. Type enrollment date click

  12. Tool will detect entry errors

  13. SCHARP Pre-printed Labels click

  14. WEEK DAY VISIT DATE DAY # STATUS ACTUALDATES MODIFIEDDATES TARGET DATES CAN BE MODIFIED AND SAVED TARGET DATES Modified 05 JUN 2008 THU

  15. Visit schedule of enrolled participant

  16. SCHARP Pre-printed Labels

  17. Summaries by Visits

  18. Sort by PTID, enrollment date or study visit Summaries by PTIDs click

  19. QUESTIONS • CONTACTS • How to use the tool: Protocol PM at SCHARP • Tool access problems: atlas@scharp.org • Errors in the tool: “report any errors” link and PM

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