BJA SAVIN Guidelines & Standards

2. BJA SAVIN Guidelines & Standards • Purpose of the SAVIN Guidelines • How the Guidelines were developed • Review of the Guidelines and Standards

3. Why do we even need“guidelines and standards?”

4. Purpose of the SAVINGuidelines and Standards • Establish guiding principals • Help states understand the benefits of SAVIN programs • Help states prepare themselves to implement SAVIN programs • Establish national standards on how to build and operate SAVIN programs

5. State Prosecutors State DOC (2 Reps) Local Sheriff Victim advocate Non-Profit DV Foundation State Criminal Justice Agency (2 reps) State Department of Public Safety Governors Crime Commission Industry (4 Reps) How the Guidelines Were Developed IJIS Established a SAVIN Guidelines Committee that included 10 public agencies and 4 private sector companies Six meetings were held between November of 2005 and October of 2006 to develop the SAVIN Guidelines and Standards

6. SAVIN Mission and Principals • Mission should include…. • “To serve crime victims, survivors, and improve community safety…through automated information and notification service” • Key Principals • Be victim-focused • Be safety driven • Provide for victim/survivor confidentiality • Provide for autonomy (the right to access or decline services)

7. Timely and consistent information Notification regardless of jurisdictional lines Prevent victims from “falling through the cracks” Empower victims with information on their terms Expand access to information around the clock (including access to live assistance) Promote collaboration between all victim service providers, and other required agencies within a state Benefits of SAVIN Programs

8. Key Groups that Benefit • Victims • Victim Service Providers • Law Enforcement • Policy Makers

9. Benefits to Criminal Justice • SAVIN Programs are being used to • Advance criminal justice information sharing through the use of GJXDM data adapters • Assist with protecting the public from sex offenders • Other uses are still evolving

10. Barriers to SAVIN Programs • Costs of startup and operation • Lack of Collaboration • Change Management • Quality Assurance • Managing Risks and Liabilities

11. SAVIN Governance • Recommended Structure

12. Role of the Program Manager • Chairs / leads the SAVIN Governance Committee • Leads SAVIN Promotional Efforts • Manages SAVIN Vendor

13. Role of the SGC • Ensures compliance with mission/principles, goals and objectives • Liaison / outreach to participating agencies • Provides policy guidance

14. Lead SAVIN Agency Victim/survivor representation State agencies Local agencies Victim service providers Technology expertise SGC should be diverse by gender, culture, ethnicity, age, geography SGC will meet quarterly as SAVIN is being planned/deployed After deployment SGC will meet at least semi-annually Recommended SGC Membership

15. SAVIN Notification Types • Offender Custody Status (pre-conviction) • Court Events • Final Disposition • Post Conviction • Incarceration • Parole/clemency Hearings • Sex offender movements • Orders of Protection • Attempts to purchase firearms

16. Registration Options • SAVIN Programs must provide registration • Via telephone (must include automated and operator assisted) • By agency • Via the internet • Operators must be trained by qualified victim advocate • Registrations should include a victim selected personal ID number (PIN)

17. Notification Options • Methods • Telephone (must include operator assistance) • Letter • Email • TDD/TTY device • Website • Should support multiple languages • Should provide feedback if the notification is unable to be confirmed

18. Planning and Program Management • Implementation Plan • Rollout strategy • Risk management strategy • Communication strategy • Testing strategy • Operational Plan • Training • Public education • Funding • Policy guide

19. Planning and Program Management • Assessment Plan • Performance metrics • Reporting success

20. Technical Architecture • Information sharing standards • GJXDM • NIEM • Information should be captured at the point of origin – no dual entry • Information is maintained securely – particularly victim information

21. Technical Architecture • Reliability and Availability • 24 X 7 access • 99.95% availability target • Disaster recovery plan is required • Information backup on a daily basis • SAVIN Programs must monitor data closely • 15 minute checks on all data sources • Should use secure data transmission (VPN, SFTP, NLETS, or other means) • Frequency and quality data alarm thresholds

22. SAVIN Standards Review Questions and Answers