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New District Assessment Coordinator (DAC) Test Administration Training

New District Assessment Coordinator (DAC) Test Administration Training. Jennifer Burton and Tracy Cerda February 2013. Handouts and Objectives. Handouts Important Dates sheets New DAC Information on Accessing Systems and Resources Objectives

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New District Assessment Coordinator (DAC) Test Administration Training

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  1. New District Assessment Coordinator (DAC) Test Administration Training Jennifer Burton and Tracy Cerda February 2013 “Leading for educational excellence and equity. Every day for every one.”

  2. Handouts and Objectives • Handouts • Important Dates sheets • New DAC Information on Accessing Systems and Resources • Objectives • Discuss roles and responsibilities for administration of Title I, ACCESS for ELLs, and grade 9 Written Composition assessments education.state.mn.us

  3. Minnesota Assessments - Title I education.state.mn.us

  4. Minnesota Assessments - Title III education.state.mn.us

  5. Minnesota Assessments - Diploma education.state.mn.us

  6. Before Testing education.state.mn.us

  7. District Testing Schedules • Set district testing schedules within state-designated testing windows • Use estimated test administration times to help with scheduling • Post district testing schedules on your website • For online administrations, provide the window(s) the tests will be administered in • For paper administrations, provide the specific testing dates education.state.mn.us

  8. District Testing Schedules • Schedule testing rooms and computer labs • Scheduling considerations for accommodations • Adequate number of Test Monitors for small group or individual administrations • Prepare for specific accommodations, like signed interpretation, translated directions, or scribe education.state.mn.us

  9. District Testing Schedules – Paper Administrations • Grades 3–8 Reading and Mathematics MCA paper administrations • All schools within a district must administer a given segment on the same day • Make-up test sessions can be scheduled any day after initial test administration education.state.mn.us

  10. District Testing Schedules – Paper Administrations • Grade 10 Reading MCA and grade 11 Mathematics MCA and MCA-Modified paper administrations • State-assigned test and make-up dates must be followed education.state.mn.us

  11. District Testing Schedules – Paper Administrations • April Written Composition GRAD • Grade 9 (initial administration) • Grade 12 (retests) • Students must test on state-assigned test dates • April 16 • April 23 (make-up date) • Writing prompts are date specific education.state.mn.us

  12. District Testing Schedules – MTAS • For MTAS, districts have entire testing window to administer the test and enter scores • Do not need to set specific testing dates because test is individually administered • All scores must be entered into Data Entry Interface • Science MTAS window ends one week prior to Science MCA testing window education.state.mn.us

  13. District Testing Schedules – Minnesota Alternate Assessment: Writing • May be completed at any time during the school year • Results for grade 9 students must be entered in Data Entry Interface during the MTAS window • Results for grades 10–12 kept on file at the district • Pass at Individual Rate entered into the Graduation Requirements Records (GRR) system education.state.mn.us

  14. District Testing Schedules – ACCESS and Alternate ACCESS for ELLs • Scheduling of test administrations is determined by the district within the testing window • Individual administrations: • Alternate ACCESS for ELLs • Kindergarten ACCESS for ELLs • Grades 1–12 Speaking Test • WIDA recommends administering in this order: Listening/Reading, then Writing, then Speaking education.state.mn.us

  15. District Testing Schedules – Online Administrations • Reading and Mathematics MCA, Reading and Mathematics MCA-Modified, and Science MCA online administrations • Students test one time per subject within testing windows • Different testing windows • Mathematics MCA begins one week earlier • Science MCA goes one week later education.state.mn.us

  16. District Testing Schedules – Online Administrations • Testing schedule can be set separately for each school and grade across the district • Scheduling arranged around computer availability or coursework completion • Includes grade 10 Reading MCA and MCA-Modified online administrations • Students can pause tests at different points • Specific pausing rules must be followed • Scheduling is not based on segments education.state.mn.us

  17. District Testing Schedules –Online Administrations • Scheduling administration of paper accommodated test materials for online tests • Use same online testing window • Not required to follow state-assigned test dates for grade 10 Reading MCA and MCA-Modified • Enter all responses into Data Entry Interface during testing window education.state.mn.us

  18. Selecting Test Monitors and Test Administrators • All Test Monitors or Test Administrators must be employees of the district who have been trained and have signed Non-Disclosure Agreements • For Title I and diploma assessments, select Test Monitors from ranked list provided in Procedures Manual • For MTAS, Test Administrators must annually complete MTAS Training for Test Administrators education.state.mn.us

  19. Selecting Test Monitors and Test Administrators • ACCESS for ELLs and Alternate ACCESS for ELLs • Must be a licensed teacher or administrator for Alternate ACCESS for ELLs • Must be a licensed teacher or administrator for kindergarten ACCESS for ELLs • Use ranked criteria in Procedures Manual for grades 1–12 ACCESS for ELLs education.state.mn.us

  20. Selecting Test Monitors and Test Administrators • All ACCESS Test Administrators must complete online Test Administrator’s Training for first year of administration • Recertification • For Alternate ACCESS: annual recertification for all domains • For kindergarten ACCESS: annual recertification for all domains • For grades 1–12 ACCESS: annual recertification for the speaking domain only education.state.mn.us

  21. Training Staff • All staff involved in testing must be trained by the district each year • Includes Test Monitors and MTAS, ACCESS for ELLs, and Alternate ACCESS for ELLs Test Administrators • Non-Disclosure Agreements must be completed by all staff involved in testing • Online Test Monitors must complete agreement in TIDE in order to administer online tests education.state.mn.us

  22. Training Staff • Training should include: • District test security procedures • Policies and procedures related to staff roles in test administration • District may have staff participate in additional online trainings provided by MDE or vendor • Online Test Monitor Certification Course • Training Modules I and II education.state.mn.us

  23. Training Staff • Training completion must be documented • Determine method for documenting that individual staff have been trained • Track Online Test Monitor Certification Course and online Non-Disclosure Agreements through TIDE • Provide documentation of training for individual staff if there is a security breach education.state.mn.us

  24. Preparing for Test Administration • Set up district and school users in TIDE, as needed • Staff administering online tests • Staff assigning resources in Learning Point Navigator or accessing results in Online Reporting System • All users must complete Non-Disclosure Agreement in TIDE education.state.mn.us

  25. Preparing for Test Administration • Ensure students have reviewed item samplers and online student tutorials prior to testing • Use Test Monitor Training Site, if needed • To practice for test administration, Test Monitors must use this site with item samplers • Online Testing System must not be used to practice for test administration or administer item samplers education.state.mn.us

  26. Receiving and Organizing Secure Test Materials • When test materials arrive, they must be kept secure at all times • If shipped directly to schools, verify that each school received test materials and test materials have been secured • Find and open Coordinator Box • White box included in every shipment • Contains manuals, directions, security checklists, and return materials education.state.mn.us

  27. Receiving and Organizing Secure Test Materials • Inventory using security checklists • Verify you received all test materials sent • Track chain of custody of test materials • Provides documentation if test materials are not returned to vendor • Kept on file at district for 12 months • Contact vendor if test materials are missing or damaged education.state.mn.us

  28. Receiving and Organizing Secure Test Materials • Types of security checklists • Use District Security Checklist to verify receipt for district overage shipment • Use School Security Checklist to verify receipt for each school’s test materials • Use Test Monitor Test Materials Security Checklist to assign test materials to students education.state.mn.us

  29. Receiving and Organizing Secure Test Materials • Verify there are sufficient test materials for test administration • Distribute from district overage • Order additional test materials through TIDE • Organize test materials for distribution to Test Monitors/Test Administrators • Establish process for distribution and return of test materials education.state.mn.us

  30. Distributing Secure Test Materials • Distribute non-secure materials, like Test Monitor Directions, prior to test administration • Secure test materials should not be distributed prior to testing, except for: • MTAS test materials • ACCESS and Alternate ACCESS Test Administrator’s Scripts • Preparation for some accommodations education.state.mn.us

  31. Verifying Information for Paper Test Administration • Verify preprinted student information • Can still use answer document if demographic information is incorrect (e.g., misspelled name) • Must hand bubble student information and use district/school label if: • Another student’s name or MARSS number is preprinted • Grade is incorrect • Test assignment has changed • Student recently enrolled education.state.mn.us

  32. Preparing for Online Test Administration • Work with technology staff to prepare computer labs for online testing • Complete Site Readiness process with Technology Coordinator by March 1 • Successfully completed all site readiness steps to prepare for online testing • Difficulties completing all site readiness steps and actively working to resolve the issues education.state.mn.us

  33. Preparing for Online Test Administration • Ensure eligible students are loaded to TIDE with correct test assignments and accommodations • Make changes for online assessments in Pretest Editing in Test WES, as necessary • Changes must be made at least one day prior to testing education.state.mn.us

  34. Preparing for Online Test Administration • Indicate student test settings in TIDE • Print size • Color choice • Create lists of students to provide to Test Monitors with student login information education.state.mn.us

  35. During Testing education.state.mn.us

  36. Students in Special Circumstances • Determining a student’s grade level • Students must take the test for the grade that they are indicated in MARSS • Note any students that may be changing grades based on course completion for high school • Dual-enrolled students • Student will need to test for the grade(s) indicated for both sites • Only one site tests if the grade is the same education.state.mn.us

  37. Students in Special Circumstances • Shared-time students • Private school or home schooled students • Not required to take Title I tests, regardless of what class(es) that they are taking • LEP-identified and receive eligible instruction must take ACCESS for ELLs • Postsecondary Enrollment Options (PSEO) • Full time • Part time education.state.mn.us

  38. Students in Special Circumstances • Homebound students • Must participate in statewide testing • Testing windows, security, and test administration procedures apply • Retained students • Must take the test for the grade that they are indicated in MARSS • Title I requirements versus diploma requirements • Foreign exchange students • Optional for Title I assessments education.state.mn.us

  39. Students in Special Circumstances • Moving in or out during testing • Accountability versus testing windows • April 15–26: Mathematics and reading accountability window • March 18–May 10: Science accountability window • February 4–March 22: ACCESS accountability window education.state.mn.us

  40. Student Information in TIDE for Online Testing • Students must be enrolled in your district and your school to log in to online assessments • Students dual enrolled or moving during testing window • Students starting an online test in one district and finishing it in another district education.state.mn.us

  41. Verifying Accommodations for Online Administrations • Verify accommodations are indicated before administering the test or entering data into the Data Entry Interface • Test settings and accommodated text-to-speech can be adjusted at the time of testing, if needed education.state.mn.us

  42. Text-to-Speech for Online Administrations • Text-to-speech for math and science • Regular text-to-speech • Accommodated text-to-speech • Not available for reading tests • Accommodated text-to-speech available for students with an IEP or 504 plan and English learners education.state.mn.us

  43. Script Accommodation for Online Assessments • Mathematics MCA • Script can only be used with regular print, large print, and Braille test books • Cannot be used with online test • Mathematics MCA-Modified and Science MCA • Script can be used in conjunction with online test • Script can be used in conjunction with large print and Braille test books education.state.mn.us

  44. Script Accommodation for Online Assessments • Mathematics MCA-Modified and Science MCA • Script must be indicated in Test WES and appear in TIDE before logs in to take the online test • If not indicated, script will not match student’s test • Student can continue without script and use accommodated text-to-speech • Student does not complete test and test is invalidated education.state.mn.us

  45. Paper Accommodated Test Materials for Online Assessments • Students indicate responses in paper test books • Regular print, large print, and Braille test books • No answer documents • All responses must be transferred to Data Entry Interface by district staff • Document staff transferring answers on Test Administration Report • Entire online testing window available for administration of paper accommodations education.state.mn.us

  46. Gathering Allowable Test Materials • Headphones (online only) • Scratch paper (online only) • Mathematics formula sheets (online only) • Accommodated test materials • Red dot seals • Test Monitor Test Materials Checklist • Test Monitor Directions education.state.mn.us

  47. Preparing Testing Rooms/Labs • Choice of testing rooms • Freedom from distractions • Seating arrangements • Materials not allowed during the test education.state.mn.us

  48. Checking Out and Checking In of Test Materials • Process for checkout and check-in • Designated staff will checkout and count all test materials provided to Test Monitor • Test Monitor will count and check back in the test materials to designated staff • Maintaining chain of custody education.state.mn.us

  49. Policies and Procedures to Establish • Who will answer questions? • Who to contact in case of emergency? • How will students get to the correct groups? • Signs on doors? • Test Monitors for hallways? • Plan for interruptions/breaks? • What to do when students are finished? education.state.mn.us

  50. Test Monitor Directions • Test Monitor Directions must be followed exactly to ensure standardized administration • Include instructions for Test Monitors and information that is presented to students • Different formats depending on the test and administration mode • Directions for MTAS and ACCESS are included in test materials education.state.mn.us

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