Basic Elements of a Successful Safety and Health Program

Basic Elements of a SuccessfulSafety and Health Program Presented by: Frank Dobson, CHST

What is a Safety and Health Program?

Safety and Health Program? • Safety Program Manual • Loss Prevention Program • Loss Run Program • Incident Prevention Program • Accident Prevention Program • Safety Management Program

Successful Safety and Health Program is a… • Safety Management System

Introduction • Safety Management System is an organized and structured means of achieving and maintaining high standards of safety performance.

Introduction • Safety Management System: • Protects the health and safety of employees • Systematic process that holds management accountable • Managing through goal setting • Core element of an organization

Introduction • Safety Management System: • Defines roles and responsibilities • Proactive performance measures • Holds individuals (everyone) accountable • Reduces hazards and prevents incidents • Continuous Management Process

Safety Management SystemContinuous Improvement • Management Leadership and Commitment • Assess and Establish a Baseline • Plan, Set Goals, Strategies and tactics • Implement Strategies and Tactics • Review and Adjust

Safety Management System

Administrative/ Management Elements Operational/ Technical Elements Safety Management System Cultural/Behavioral Elements Safety Management System

Administrative and Management Elements • Management Leadership and Commitment • Organizational Communications and System Documentation • Assessments, Audits, and Evaluations

Operational and Technical Elements • Hazard Recognition, Evaluation & Control • Workplace Design and Engineering • Operational Safety and Health Programs

Cultural andBehavioral Elements • Employee Involvement • Motivation, Behavior, and Attitudes • Training and Orientation

Administrative and Management Elements • Management Leadership and Commitment • Organizational Communications and System Documentation • Assessments, Audits, and Evaluations

Management Leadership and Commitment • Define Roles and Responsibilities • Senior Management • Safety and Health Staff • Manager and Supervisors • First Line Supervisors • Employees

Management Leadership and Commitment • Performance Reviews and Appraisals • Communicating the results • Define problem (concerns) • Provide recommendations • Everyone is obligated and responsible

Management Leadership and Commitment • Goals and Performance Objectives • Includes vision, mission, strategies • Picture of the possible future • Main purpose is to inspire and motivate • Helps employees and managers meet their responsibilities by setting target or benchmark

Management Leadership and Commitment • Performance Measurements • Company standards must reflect relevant regulations • Conformance to best industry standards • Performance Objectives are observable and measurable

Management Leadership and Commitment • Management Involvement • Promotes and participates • Verbally and Non-verbally • Attends meetings • Proper funding • Clearly stated written policies

Operational and Technical Elements • Hazard Recognition, Evaluation & Control • Workplace Design and Engineering • Operational Safety and Health Programs

Hazard Recognition, Evaluation and Control • Hazards in the Workplace can be created by: • Management practices • Equipment and materials used to perform work • Employees performing the work • Physical, biological, chemical and ergonomic surroundings

Hazard Recognition, Evaluation and Control • Hazard Recognition and Evaluation • Job Safety Analysis • Safety Inspections • Injury/Illness/Incident Investigations • Industrial Hygiene exposure assessments • System Safety Reviews

Hazard Recognition, Evaluation and Control • Root Cause Analysis • Must analyze to determine causal factors • Identify the root causes • Eliminate and/or control the hazards

FINDING ROOT CAUSE S 3 - 6

Hazard Recognition, Evaluation and Control • Hazard Control • Engineering controls and redesign • Administrative controls • Personal Protective Equipment • Preventive Maintenance

HIERARCHY OF CONTROL

Cultural andBehavioral Elements • Employee Involvement • Motivation, Behavior, and Attitudes • Training and Orientation

Employee Involvement • Important aspect of safety program • Committees mandated by some states • All phases of safety program • Design • Planning • Implementation • Evaluation

Employee Involvement • Involvement Tools • Self-Directed work teams • Safety circles • Safety committee • Physical hazard inspections • Job safety Observations

Employee Involvement • Organizational Roles • Safety & Health Professionals • Responsible • Accountable • Facilitator • Management • Leads by example • Remains visible • Commits resources

Employee Involvement • Safety Team Members • Established and written • Authority • Makeup • Training • Focus of responsibilities

Employee Involvement • Safety and Health Committees • Organization • All organizational levels are represented • Employee equal representation to management • Employees elected, voted or volunteer • Chaired by senior manager

Employee Involvement • Safety and Health Committees • Scope and Focus • Authority granted by management • Established mission and goals • Established responsibilities

Employee Involvement • Safety and Health Committees • Meetings • Scheduled monthly • Prepare agenda • Review activities and developments • Focused on progression

Employee Involvement • Safety and Health Committees • Communications • Generate reports • Create minutes for members and management • Prepare reports to employees through newsletters, magazines, bulletin board, memo, etc… • Establishes awareness and motivation in the facility

Employee Involvement • Individual Efforts • Employee basic responsibilities should include • Awareness and compliance of company practices and procedures • Awareness and compliance of emergency procedures • Commitment to ask for help • Commitment to report unsafe practices and conditions

Employee Involvement • Individual Efforts • Opinions, Suggestions and Input • Employee suggestion system • Job Safety Analysis • Safety and Health meetings • Perception Surveys

Employee Involvement • Employee Recognition • Building on strengths • Suggestions or recommendations to safety • Reduction of losses • Significant loss-free production hours • High level of safety awareness

Employee Involvement • Employee Recognition • Posting names on bulletin board • Issue certificate or plaques • Safety Awards Ceremony

Conclusion • Safety Management System • Administrative and Management Elements • Operational and Technical Elements • Cultural and Behavioral Elements

Conclusion • Safety Management System requires visible management leadership and commitment, involves employees in a meaningful way, uses both reactive measures and proactive measures and continuously improves.

Basic Elements of a Successful Safety and Health Program