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T.O.P. Codes and Data Elements

T.O.P. Codes and Data Elements. CHANCELLOR’S OFFICE PRESENTERS: STEPHANIE LOW JOANNE VORHIES PATTI DORIS. The Exciting World of Curriculum Coding. General Overview: Purpose of Coding Uses of Course Coding Taxonomy of Program (TOP) Course Basic (CB) coding

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T.O.P. Codes and Data Elements

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  1. T.O.P. Codes and Data Elements CHANCELLOR’S OFFICE PRESENTERS: STEPHANIE LOW JOANNE VORHIES PATTI DORIS

  2. The Exciting World of Curriculum Coding • General Overview: • Purpose of Coding • Uses of Course Coding • Taxonomy of Program (TOP) • Course Basic (CB) coding • Student Program Award (SP) coding • Where does the course coding go? • Why do we code courses? • What are the data uses? • What happens when errors are made? • Basics of proper coding • Resources

  3. Purpose of Course Coding General Overview - Purpose of Coding • Course data used in all accountability reporting for the State Chancellor’s Office. • The course coding and data are public information, mandated and used as the vital statistics to report on our work, the students’ outcomes, and the effectiveness of our institutions.

  4. Uses of Course Coding • Reports based purely on MIS* coding without referencing the Course Outline of Record: • Allocation or Funding to the colleges • Census data • FTES counts for apportionment • FTEF counts for staffing reports • Equity reporting • Reporting to the federal database IPEDS • Report to the California database CPEC • Report to the state legislature ARCC – Accountability report for California Community Colleges * MIS = Management Information Systems

  5. Taxonomy of Programs • Taxonomy of Program (TOP) codes categorize programs and courses at the California community colleges. • 0401.00 = General Biology • 1701.00 = Mathematics • 1501.00 = English • This program classification is then translated into federal program coding and data elements for national reporting.

  6. Basics of Proper Coding – TOP • TOP codes and titles serve a variety of purposes at the state level. For example, they are used in: • Curriculum Inventory • to collect and report information about approved programs and courses • Management Information Systems (MIS) database • to collect and report information on student awards; • to collect and report information on enrollment and Full Time Equivalent Students (FTES); and, • In accountability reports on program completions and course success in particular types of occupational programs.

  7. Basics of Proper Coding – TOP • There are also some state purposes for which only the first two digits of the Taxonomy, the most general level of classification, are used. For example: • In reports on staffing, the teaching assignment of each classroom faculty member is characterized by the two-digit TOP discipline of most of the courses he or she teaches. • In budget reports, spending on instructional programs is broken down by two-digit TOP discipline. • In facilities planning, assignable square feet for laboratories varies according to the TOP discipline.

  8. T.O.P. Manual – most recent version

  9. T.O.P. Manual – most recent version

  10. TOP code changes in 2009

  11. (CB) Course Basic Data Elements • Every course is described or defined by course basic data elements (CB) • Some examples: • Course title (CB 02) • TOP code (CB 03) • Credit status (CB 04) • degree-applicable credit • nondegree-applicable credit • noncredit • Transfer status (CB 05) • Basic skills status (CB 08) • Repeatability (CB 12) • Course Prior to Transfer Level (CB21) • Noncredit Category (CB22) • Course-Program status (CB24)

  12. (SP) Student Program Award Data Elements • Programs (certificates and degrees) are identified by data in the Curriculum Inventory. • When colleges report student enrollment and completion of programs in MIS, the student data interacts with the Curriculum Inventory by referencing the program control number (SP04). • For the first time, we can now relate the courses in the program in the Curriculum Inventory.

  13. Where does this coding go? • Local colleges report CB codes and send to Chancellor’s Office electronically. • Curriculum Inventory • COMIS • COMIS database interfaces with all other reporting. • This data is public information given when requested to • Researchers • Legislative Analyst’s Office (LAO) • California Department of Finance (DOF) • US Department of Education

  14. How do we use coding? Mandated Reporting for Funding Other Reporting • Federal • Integrated Postsecondary Education Data System (IPEDS) Reporting • CCC Data Mart • Annual Staffing Report • Accountability Reporting (ARCC, ARCC supplemental, etc) • Career Technical Education (CTE) • Perkins Core Indicator Reports • Perkins Allocations • Justification & Funding • Matriculation • EOPS • DSPS • BOGW Administrative Funding

  15. How do we use coding? Research Questions Data Matches • Transfer to UC/CSU/NSC match • Dept. of Social Services • EDD/UI Match/Wage Study • Legislative Analyst Office (LAO) • Department of Finance (DOF) • California Postsecondary Education Commission (CPEC) • California Student Aid Commission • Public Policy Institute • UC/CSU • Legislature • Community College Organizations • Newspapers • Labor Unions

  16. How is the coding data used? The data, based upon the coding, can be used to: • Justify funding increases or decreases • Provide a rationale for policies • Provide accountability for expenditures such as Perkins and Basic Skills Initiative • Program review • Educational improvement • Identify an approved program eligible for financial aid and veterans benefits

  17. 2011/12 Changes to Course Data Elements (CB)

  18. 2011/12 Changes to Course Data Elements (CB)

  19. Coding Errors • Wrong TOP code (CB03) • Wrong transfer coding, especially for repeatable activity courses • Wrong basic skills coding • Incorrect degree applicability • CB21 all the same level

  20. What do we need to do to correct the problems? • Use the rubrics to show levels and progress comparable across institutions • Code level prior to transfer (CB21) for credit and noncredit courses • Courses don’t need to perfectly match all descriptors but should mainly match a level • You can have more than one course on a level • The transfer level targets are transfer level math and Freshman Composition for English, reading and ESL

  21. What do we need to do to correct the problems? • Correctly code courses with discipline faculty during the curriculum review process • Stimulate discussions about basic skills and degree- applicable courses appropriate to your college vision, mission and culture

  22. Resources • Data Element Dictionary http://cccco.edu » Chancellor's Office  » Divisions  » Tech. Research & Info.  » MIS  » Data Element Dictionary (right links) • T.O.P. Manual – http://cccco.edu » Chancellor's Office  » Divisions » Academic Affairs » Taxonomy of Programs (TOP), 6th Edition (left links)

  23. Resources • CB 21 coding resources are moving! – http://cccco.edu » Chancellor's Office  » Divisions » Academic Affairs »  CB21 Course Prior to Transfer Rubrics • New email account! curriculum@cccco.edu • Messages will be distributed to the most appropriate person available to respond.

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