Dr. Karen L. Warrior, Director Personal Property Management Region 4 May 2010

1. Personal Property Management Overview Dr. Karen L. Warrior, DirectorPersonal Property ManagementRegion 4May 2010

2. 40 USC – US Code – Title 40: Public Buildings, Property, and Works (January 2003)  (a) Required. - Each executive agency shall - (1) maintain adequate inventory controls and accountability systems for property under its control; (2) continuously survey property under its control to identify excess property; (3) promptly report excess property to the Administrator of General Services; (4) perform the care and handling of excess property; and (5) transfer or dispose of excess property as promptly as possible in accordance with authority delegated and regulations prescribed by the Administrator. (b) Required as Far as Practicable. - Each executive agency, as far as practicable, shall - (1) reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase; (2) transfer excess property under its control to other federal agencies and to organizations specified in section 321(c)(2) of this title; and (3) obtain excess property from other federal agencies.

3. Glossary of Terms • Excess – Any personal property under the control of any Federal agency that is no longer required for that agency’s needs or responsibilities, as determined by the agency head or designee. Available for transfer to other Federal Agencies • Report – Notifying GSA of excess property • Screening – Searching for property • Surplus – Available for donation to the SASP (State Agencies for Surplus Property)

4. MISSION STATEMENT To provide services that will ensure efficient disposition of the Federal government’s excess and surplus personal property assets, yielding the greatest return on investment to the taxpayer… Personal Property Management solutions for

5. Personal Property Programs • Utilization and Donation Program • Utilization Program • Federal Surplus Personal Property Donation Program • Computers for Learning • Sales Program

6. FEDERAL DISPOSAL PROCESS EXCESS SURPLUS SCREENING Non SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES AGENCY SCREENING DONATION REMOVAL Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities

7. Step 1 – Agency: Internal • Follow Internal Procedures First Property Custodians • Property Officers • National Utilization Officer (NUO) • Once internal procedures are complete, • an agency can report property to GSA. • Reference: 41 CFR 102-36.35

8. Step 2 – Report Property • Notification to GSA of available excess property • Report to GSAXcess® • On-line • Batch • SF 120 – Only accepted if agency does not have internet access. Reference: 41 CFR 102-36.210 through 41 CFR 102-36.240

9. Must All Excess Property Be Reported to GSA? • Yes, except • Direct Transfer Property; • Abandonment/Destruction Property; • Nonappropriated Fund Property; • Foreign Excess Property; • Scrap (except aircraft); • Perishables; • Hazardous Waste; • Controlled Substances; • Nuclear Regulatory Commission – controlled material; • Property Dangerous to Public Health and Safety; and • Classified or Property Sensitive for Reasons of National Security Reference: 41 CFR 102-36.220

12. What are the Condition Codes for Disposal?

14. Southeastern Federally Recognized Native Nations • Poarch Band of Creek: Choctaw Agency, AL • Big Cypress Reservation: Seminole Agency, FL • Brighton Reservation: Seminole Agency, FL • Miccosukee Reservation: Eastern Area Office, FL • Seminole Reservation: Seminole Agency, FL • Catawba Indian Nation: Eastern Area Office, SC • MS Choctaw Reservation: Tribal Council of the MS Band of Choctaws, MS • Cherokee Reservation: Eastern Band of Cherokee Tribal Council, NC

15. Can I Get Useable Excess Federal Property