Introduction To Data Management With Microsoft Access 2003

1. Introduction To Data Management With Microsoft Access 2003 Introduction “To succeed in life in today’s world, you must have the will andtenacity to finish the job.”—Chin-Ning Chu Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

2. Chapter Introduction • Traditional study of computer applications • Acquire skills related to application’s features and functions • Does not address • When particular tool most appropriate • How it should be utilized in solving specific problem • Concepts and tasks presented in book could apply to other database programs Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

3. Chapter Introduction (continued) • Access • Relational database program • Data stored in tables • Related to each other using relationships • Information • Data organized in meaningful way • Data can be: • Words images numbers, sounds Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

4. Chapter Introduction (continued) • Data Analysis • Collect, organize, and otherwise transform data into information • Used to support decisions • Data consumer • Person in organization who transforms data into information Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

5. Learning Objectives • Introduce the company used in this book • Identify how an organization manages data • Describe how problem solving is presented in this book • Understand the roles of data consumers in an organization • Determine how data is interlinked throughout an organization Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

6. Learning Objectives (continued) • Understand the current deficiencies in an organization’s data • Introduce the companies used in this book’s end-of-chapter case problems Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

7. Case Scenario • Fictional company 4Corners Pharmacy • Used to provide real-world business examples to illustrate lessons in each chapter • “Employees” represent variety of business functions Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

8. The Company • Vincent Ferrino opened 4Corners Pharmacy in 1989 • Son Paul now owns business • Expanding • Pharmacy’s recordkeeping inefficient • Does not use computers Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

9. Key Players • Paul Ferrino • Pharmacist and owner • Donald Linebarger • Information systems director • Maria Garcia • Human resources manager • Elaine Estes • Store/operations manager Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

10. Company Goal: Expand Operations into Other Areas • Open second store in Colorado by end of year • Possibly by acquiring existing business • Ensure that database easily expanded and adapted Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

11. How is Access Used at 4Corners Pharmacy? • Accounting • Finance • Human resources • Information systems • Marketing • Operations management • Sales Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

12. Data to Store in the Database at 4Corners Pharmacy Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

13. Managing Data for the Organization • Problems at 4Corners Pharmacy • Not all data gathered for managers to make informed business decisions • Errors and redundancy of data • Benefits to using relational database • Too much data to effectively store in Excel workbook • Excel limited in structure of data • Join together multiple tables • Query those tables as one big table Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

14. Interlinked Data at 4Corners Pharmacy Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

15. Problem Solving in this Book • Three levels of problem solving with Access • Level 1 • Basic problems or analyses require application of one or more database tools • Focus on implementation of tools • Level 2 • Problems and analyses presented increase in complexity • Level 3 • Complexity increases further • Opportunities for more advanced critical thinking and problem solving Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

16. Problem Solving in this Book (continued) • “Steps to Success” • Case problems Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

17. Pedagogical Model for Problem Solving Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

18. Steps to Success Exercises • At end of each level • Complete exercises in Steps to Success section • Reinforce what you learned in level • Completed in separate database for similar business • Hudson Bay Pharmacy • Located in Edmonton, Alberta (Canada) Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

19. Working with SAM • Book assumes that you are already familiar with some of more fundamental skills in Access • Might want to use SAM training product • Prerequisite skills for which SAM training is available: • Close access • Create a new database • Create forms using the form wizard • Delete records from a table using a datasheet • Edit records from a table using a datasheet • Enter records into a datasheet table Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

20. Working With SAM (continued) • Prerequisite skills for which SAM training is available: • Enter records using a form • Open a form • Open access objects in the appropriate views • Open an existing database • Order records in datasheet view • Preview a report • Preview the contents of a table • Print a report • Print specific pages of a report Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

21. Working With SAM (continued) • Prerequisite skills for which SAM training is available: • Resize to best fit • Start access • Use access help • Use navigation controls to move among records in a form • Use navigation controls to move among records in a table • Use the new record button to add a record • Use undo and redo • Work with the task pane Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

22. Chapter Summary • Purpose of book • Using access to organize data efficiently and solve business problems effectively • Case scenarios • 4Corners Pharmacy • Method of teaching problem solving • Three levels Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach