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Project Kick-off

Your project name here. Project Kick-off. Kickoff Meeting Agenda. Introductions Message from Project Sponsor Round table discussion – Lessons learned from other projects Review of Project Charter Next Steps Questions & Discussion. Introductions. Team members

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Project Kick-off

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  1. Your project name here Project Kick-off See Notes for Project Kickoff Guidelines

  2. Kickoff Meeting Agenda • Introductions • Message from Project Sponsor • Round table discussion – Lessons learned from other projects • Review of Project Charter • Next Steps • Questions & Discussion

  3. Introductions • Team members • Other Stakeholders (E.g. Vendor)

  4. Introductions • Project Management Office services that are available for this project: • Maintain library of tools, processes, templates, and best practices for project and systems development life cycle methodologies • Assignment of an experienced, senior Project Manager to large, high risk or strategically aligned IT projects • Coordinate training and provide consultation on project management concepts and best practices • Improve communication and information sharing for projects • Provide project facilities and equipment • Conduct project health checks • Contact: Pam Fluttert • https://uwaterloo.ca/ist-project-management-office/

  5. Introductions • Project management methodology: • Inputs and deliverables vary depending upon project size, complexity, timeline, and project management approach (e.g. agile, interactive, waterfall) • 4 life cycle phases • Initiation: define the project objectives, scope, roles & responsibilities, and obtains authorization to begin • Planning: establish work break down, how it will be achieved, when, and by who.  • Execution: manage time, scope, procurement, risk, communications, resources, costs/budget, changes, and quality.  Track and report on project status. • Closure: finalize all activities, complete deliverable(s), measure success, and formally closes the project

  6. Sponsor message • What is the history for this project? • Current situation? • How project success will be measured? 1. University of Waterloo Information Security Architecture Review, Deloitte

  7. Round Table discussion • Lessons learned from other projects: • Do’s: • Don’ts:

  8. Project charter overview • The objectives of (enter project name) are as follows: • Xxx • Yyy • Etc.

  9. Project Scope • In Scope: • Out of Scope

  10. Project Team

  11. Governance Steering Committee:

  12. Roles & Responsibilities

  13. Strategy & Project Milestones Note: The high level scope, milestones and target dates may change when the project team begins the planning phase of the project.

  14. constraints

  15. stakeholders • Stakeholder Analysis

  16. stakeholders • Stakeholder Management Strategy

  17. Next Steps • Further planning • Location and access to project information repository • Scheduling project meetings • Etc.

  18. Questions & Discussion • Questions / Comments?

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