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Grey Literature life cycle in research projects: a case study

Grey Literature life cycle in research projects: a case study. Daniela Luzi, CNR-IRPPS; Maria Castriotta, ISPESL, Rosaria Manco and Renza Mazzucco, Link, srl. Index. Backgroung of the Ris-Osh system Our proposal for the integration of information sources

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Grey Literature life cycle in research projects: a case study

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  1. Grey Literature life cycle in research projects: a case study Daniela Luzi, CNR-IRPPS; Maria Castriotta, ISPESL, Rosaria Manco and Renza Mazzucco, Link, srl.

  2. Index • Backgroung of the Ris-Osh system • Our proposal for the integration of information sources • Some examples of user interaction: • Managerial data • Validation and publication • Acquisition of research results • Integration with the GL database

  3. “Organisational integration” AIM OF THE STUDY Development of Ris-Osh - a Research information system on Occupational safety and health - with the following requisites: • Interoperable with other systems • Able to integrate internal information sources • sharing internal information sources • facilitating the communication among departments

  4. Project description Person Org_unit Project …... Management and dissemination of digital materials E-print Technical reports Courseware materials ….. INTEGRATION OF INFORMATION SOURCES RIS-OSH is a: • Current Research Information System (CRIS) • Institutional repository (IR) Bibliographic description Integration with the GL database

  5. Assess and enhancement of the quality of information • bibliographic description of digital materials (GL) • availability of the full-text • Speed-up the updating of information ORGANISATIONAL INTEGRATION RIS-OSH re-constructs the organisational model of a research project lifecycle by identifying : Distributed input of information • “information producers” • actors’ role and activities • performed in the process: • submitter • evaluator • data reviser • web publisher Access authorisation

  6. Project proposals Projects forms RESEARCHER Proposal approved Activity plan DEPARTMENT CHIEF APPLICANT INSTITUTION Call for proposal ISPESL EVALUTION COMMITTEE ADMINISTRATIVE DEPARTMENT Administrative documentation Evaluation and selection of applications RESEARCH TEAM. ISPESL REFEREE Project end Web publication Project start RESEARCH TEAM. Collection and evaluation of deliverables and results Research Report Project description ISPESL EVALUTION COMMITTEE RIS-OSH MANAGER Description of research results E l a b o r a t i o n of P r o j e c t p r o p o s a l P r o j e c t a s s i g n m e n t P r o j e c t e x e c u t i o n D i f f u s i o n of r e s u l t s ACTORS DOCUMENTS ACTIVITIES

  7. Ris-Osh development Back-office • based on the workflow of the project lifecycle • access control • guided and distributed input of information • validation of information • uses CERIF2000 database schema Front-end • Search functionalities: • Simple search • guided search • browsing of ATECO and OSH descriptors • Further information on project participation • electronic format for result collection • standard format for deliverable • ...

  8. The Ris-osh principal menus Representation the sequence of the different phases of the process

  9. The information describing the project proposal

  10. Managerial data Selection and input of data related to the proposal proponents

  11. Managerial data Updating of the proponents’ role • ISPESL project roles: • Scientific manager • Referee

  12. Managerial data Auxiliary table for the assignment of the external institution

  13. Validation and publication The selection of states related to the project assignment Activities which mark a transaction of states are made explicit to the user Project without response Project not assigned Project assigned

  14. Data are not complet and cannot be published Validation and publication Summary table giving the status of the projects before publication

  15. Input areas of project results: Deliverables, products, patents, publications Authorisation to update the GL database Acquisition of project results and updating of GL database

  16. Description of the deliverable in Ris-Osh

  17. Record transferred to the GL database

  18. Auxiliary table for the assignment of project descriptors

  19. Conclusions • The Ris-Osh database contains about 700 records describing projects funded in the period 1999-2004 • (http://www.ispesl.it/ricercheosh/text) Achievements • Quality of information • Project description • Availability of the full-text of deliverables • Description of projects outcomes Integration with the GL Database Future work • Optimisation of the acquisition of project results: • automatic transfer of the electronic description • forms to Ris-Osh • Integration with other institutionally generated information

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