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Faculty Activity Database

2. FAD Personnel. Susan Scott, M.D., Associate Dean for Academic Affairs272-8268E-mail address: SScott@salud.unm.eduApril Rodriguez, Director of Academic Affairs 272-8268 E-mail address: AMRodriquez@salud.unm.eduBarbara A. Brown Gabaldon, Director, Faculty Activity D

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Faculty Activity Database

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    1. 1 Faculty Activity Database Faculty Website Training

    2. 2 FAD Personnel Susan Scott, M.D., Associate Dean for Academic Affairs         272-8268     E-mail address:  SScott@salud.unm.edu   April Rodriguez, Director of Academic Affairs   272-8268     E-mail address:  AMRodriquez@salud.unm.edu   Barbara A. Brown Gabaldon, Director, Faculty Activity Database 272-9855 E-mail address:  bgabaldon@salud.unm.edu   Website & Server Support: Randy Wright, DBA E-mail address: rrwright@salud.unm.edu

    3. 3 Purpose To record faculty activities in the following areas in a convenient and accessible manner that will allow up-to-date reports at individual, divisional, departmental, and SOM-wide levels. Education – teaching hours, teaching in clinical settings, directing research with students, etc. Research - Publications and Grants/Contracts (reported in $ and faculty effort) Clinical - University Physicians Associates (UPA) & Cancer Research & Treatment Center (CRTC) activity reported as work RVU’s (Relative Value Units) Administration - administrative positions & committee participation

    4. 4 General Information Click on this link to find: Fact Sheet, Statement of Principle, Database Resource Chart, Training Modules, etc. http://hsc.unm.edu/somacade/FADindex.htmlx FAD is comprised of many different websites. Authorization must be granted. Faculty automatically have access to the faculty website and may view their own information. Authorization to the Department and Dean websites may be requested. Send an e-mail request to Barbara Gabaldon

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    7. 7 Faculty Activity Database Websites

    8. 8 FTE Definitions Faculty = Number of faculty FTE = Total FTEs (full time and part time) Four Main Effort Categories: Administration Research Education Clinical (four subcategories) UPA, VA, CRTC, Non-RVU

    9. 9 Weighted FTE FTE numbers are based on the actual FTE as it changes throughout the year Example: Janey Doe, M.D. Hired March 1st at 1.0 FTE Change August 1st to .8 FTE Weighted FTE (5mo x 1.0 + 5mo x .08)/12 = .75

    10. 10 Research There are three sections in FAD research: 1) Grants & Contracts uploaded from the HSC Controllers PreAward Database 2) Publications entered by the department 3) Grant Notes entered by the department

    11. 11 Grants & Contracts PreAward Database All outside grants and contracts are uploaded into FAD in the Principle Investigator’s (PI) individual report. Only the dollar amounts are tabulated from the PI department records for management reports. A dollar per day is calculated to determine the amount of grant $ per time period.

    12. 12 FAD Grant Categories Each grant is given a FAD Grant Category which is determined by the department at the time of application to the controllers office. The categories: Research & Research Support Clinical Service Education Non-Mission Specific (Administrative) Click here for more information: http://hsc.unm.edu/somacade/FADGrantCategories.htm

    13. 13 Clinical Service Grant Category This category of grants and contracts provides clinical treatment of individual patients or for a faculty to act as medical director of a clinical facility or service.  Do not use this category for any clinical service that generates RVUs through UPA, CRTC or VA.  The Grant/Contract dollars in this category will be divided by the Non-RVU FTE effort to measure clinical productivity.

    14. 14 Grant Note Entries in FAD Department Administrators may add a “Grant Note” to explain participation in Program Project or Center Grants. These grants may not be represented in the grant information automatically loaded from the Pre-Award Database. Especially if the principle investigator is in another department. See Grant Notes http://hsc.unm.edu/somacade/FADindex.html

    15. 15 Publications Publications are entered in the FAD database by department staff All publications must have a publication date, do not included “Submitted” or “In Press” Web Journals are considered “Open Access Publications” if the journal is peer reviewed. Click on the link below for specific definition http://hsc.unm.edu/somacade/FADindex.html

    16. 16 To view more information about each section of FAD return to: http://hsc.unm.edu/somacade/FADindex.html Click on “Sample Report to view an individual faculty report. On your own report only those activities that have been entered by department staff or uploaded from a central source will appear.

    17. 17 For more information and training: Barbara Brown Gabaldon 272-9855 or bgabaldon@salud.unm.edu Help make this training better and more responsive to your needs by completing the evaluation form (please e-mail or mail): http://hsc.unm.edu/somacade/FAD%20Training.html

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