What IS A Project Office?

1. What IS A Project Office? ProjectExperts www.projectexperts.com +1.719.488.3850

2. PMO Guidelines • Your Project Management Office can assume a variety of roles. • To get maximum benefit, tailor it to your objectives, structure and culture. • Start small, and grow functions gradually; do not start too many actions at once. • It’s smart to start with things that help most.

3. Project Office Focus areas Focus on a combinationof these areas • Serve Executive Management • Enhance and assist IS • Support Project Managers • Support Project Teams Implementation Strategy: Begin bottom-up

4. Project Office Functions A Summary of Functional Areas • Project Planning Support • Project Audit • Project Control Support • Project Team Support • PM Skills Development • Project Management Tools Support • PM Process Management • Project Manager Contracting • Executive Information Support

5. Project Office Functions 1. Project Planning Support • Kick-off project with Rapid Initial PlanningTM • Provide estimating consulting • Maintain methodologies • Store and tune reusable templates • Maintain metrics

6. Project Office Functions 2. Project Audit • Perform product review i.e., PASSTM • Check process at milestones, i.e., PASS • Do closure follow-up, Benefit/Cost review • Retrieve and share lessons learned • Perform ongoing oversight PASS, Project Audit Support Service is our trademark for our pre-emptive review service. We believe in preventing problems through agile intervention, rather than just recovering from them.

7. Project Office Functions 3. Project Control Support • Provide change control double-check • Assist timesheet entry • Perform timesheet review • Provide trend analysis • Provide Status Report assistance • Distill and summarize Status • Monitor Issue Logs

8. Project Office Functions 4. Project Team Support • Provide Teambuilding • Coach in PM methods (estimating, tracking) • Perform Expert Estimating • Monitor project cost vs. progress • Provide other administrative support

9. Project Office Functions 5. PM Skills Development • Administer Competency Model • Apply Skills Needs Assessment ProcessTM • Assess project performance • Perform continuous learning and coaching • Coach for and reward PM Certifications

10. Project Office Functions 6. Project Management Tools Support • Perform tools needs assessment • Evaluate and acquire tools • Coordinate tools training and coaching • Provide tools support • Evaluate tools effectiveness

11. Project Office Functions 7. PM Process Management • Assess IS management (CMM) • Review and recommend policies & roles • Acquire and develop consistent PM methods • Provide management, customer PM training • Accomplish PM institutionalization

12. Project Office Functions 8. Project Manager Contracting • Perform project cost-justification • Collect and house expert project managers • Provide project managers to projects • Provide project intervention services • Fund project management fellowshipsfor project methods research

13. Project Office Functions 9. Executive Information Support • Perform or support Strategic Planning • Support Portfolio management • Prioritize Projects • Allocate cross-project resources • Evaluate project performance • Maintain Executive dashboard

14. Decision Time Actions For You • Go back through this presentation • Rank each item as low, medium or high interest or value for your organization • Rank each item as low, medium or high for ease of implementing • Implement easiest, high value items first.

15. Implementation Steps Follow Up • Start with one highest-priority action • Add other high-priority actions gradually • Use managers as coaches • Collect and showcase good examples Goff’s guideline: 1 project office consultant for each 50 PM practitioners supported.

16. Brought to you by the ProjectExperts Stacy Goff stacy@projectexperts.com www.projectexperts.com +1.719.488.3850 USA