Implementing Data Governance in PK-12: A District Perspective

1. PK-12 Data Governance A District Perspective Thomas Purwin, Jersey City Public Schools

2. The goal of Data Governance is to set up rules and standards for managing data in order to ensure that applications responsible for reporting and analysis access the most complete, accurate, and up-to-date data available.

3. Basic Elements of a Data Governance Program • Creating a data governance team. • Developing a business plan and business case for executive buy-in. • Building a governance project and program charter. • Designing a governance plan.

4. Assemble the Team • Data owners • Business subject matter experts (SME) • Business process owners • Data stewards

5. “Building and deploying a longitudinal data system is an agency-wide endeavor that should involve stakeholders throughout the education system. States (Districts) must implement a comprehensive data governance strategy to ensure that the appropriate people and processes are aligned around data ownership, accountability, quality, access, and security.” [Data Quality Campaign]

6. Governance Structure

7. Elements in a Standard Business Plan

8. Elements in a Standard Business Plan (Cont’d)

9. Elements in a Standard Business Plan (Cont’d)

10. Duties for a District Data Governance Standing Committee • Critical research and policy questions • Reports and information available • Needs requirement/gap analysis to meet legislative expectations • Financial data to support new PK-12 funding model/formulas • Operating rules and governance structure for PK-12 data management [Status Report OSPI, Quality Education Council]

11. Develop an Organizational Structure and Charter

12. Develop an Organizational Structure and Charter (Cont’d)

13. Data Governance Group Responsibilities • Defining the scope and features of data • management with respect to organizational goals • and regulatory constraints • Defining the organizational structure and roles of • the governance framework for the purpose of • decision making about data policies and processes • Creating a shared business vocabulary (SBV) that is • agreed upon by all district departments

14. Data Governance Group Responsibilities (Cont’d) • Deciding how to remedy data quality issues • Establishing security rules that define who can see • and update the master data (e.g. for privacy • legislation, compliance, etc.) • Creating policies and procedures that define • acceptable and unacceptable uses of data. • Delegating responsibilities for the implementation, • communication, monitoring, and enforcement of • data policies and procedures

16. Master Data Sets for Multiple Departments in a School District

17. IES Practice Guide: Using Student Achievement Data to Support Instructional Decision Making

18. …Actions to Ensure Effective Data Use “Implement policies and promote practices, including professional development and credentialing, to ensure that educators know how to access, analyze, and use data appropriately.” [Data Quality Campaign]