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State Council Meeting for First Responders Equipment Upgrade

State council meeting agenda to discuss post-upgrade equipment manufacturers list, approval of meeting minutes, and priority site list for first responders. Also, addressing old and new business items.

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State Council Meeting for First Responders Equipment Upgrade

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  1. September 2018 Meeting Pierre 12-20-2018

  2. Agenda Call to order -- Matt Tooley Roll Call of Members Police Chiefs –Jason Jones Sheriffs Organization -- Dave Ackerman Division of Criminal Investigation – Scott Rechtenbaugh South Dakota Game, Fish, & Parks – Bruce Nachtigall South Dakota Department of Transportation -- Brad Maupin South Dakota National Guards – WO1 David Goodwin South Dakota Emergency Managers Association – Harold Timmerman South Dakota Fire Fighters Association -- Dennis Gorton South Dakota Association of Health Care Organizations – Tim Rave South Dakota Department of Public Safety – Casey Collins South Dakota APCO/NENA Chapter -- Matt Tooley South Dakota Emergency Medical Technicians Association -- J.D. Geigle South Dakota Department of Agriculture/ Wildland Fire – Paul Reiter South Dakota Association of County Commissioners -- Bob Wilcox South Dakota Department of Health -- Rick LaBrie Tribal Government – Chris Saunsoci Federal Government – Andy Barth Bureau of Information and Telecommunications -- Jeff Pierce 911 Coordinator – Shawnie Rechtenbaugh SD House – Representative Doug Barthel SD Senate – Senator Justin Cronin Additional Agenda Items Approval of September meeting minutes --

  3. New business 1. December 3rd Interim Appropriations Meeting • Readout by Tooley and Ackerman • Unified Correspondence to Associations • SDPSCC needs a more effective way to ensure that all first responder groups in the state are informed of changes in the system, and decision made by the council. • Council Member Terms • State agency employee representative – no term assigned • 6-30-2019: Timmerman, Rave, Tooley, Wilcox, Ackerman, Geigle, Gorton, Saunsoci, Goodwin, Barth, • 6-30-2021: Jones, Rechtenbaugh (Shawnie), Cronin, Barthel 4. Post-Upgrade Equipment Manufacturers List • The following companies currently manufacture P25 VHF equipment: EFJ/Kenwood, Motorola, Harris, Bendix King, Tait, Icom, RCA (Chinese Company Now), possibly others. • Equipment Acceptance Process. We will need a process to approve equipment for use on our system after upgrade. Not an issue now with just 2 providers • Key-File, code-plug template • A “System Key” file is required to be programmed into any radio needing access to our network. A new Key has been received for the P25 system, and work has been underway to develop a template for new & reprogrammed radios to allow programming when radios are in shop. SRC technical staff working with Wyoming peers to develop recommendations for technical parameters.

  4. 6. Priority Site List • Previous site priority list was based upon: (1) population affected (2) area affected (3) severity of coverage issues in the area, (4) Other factors such as HIDTA routes, critical infrastructure, etc., and (5) Availability of infrastructure

  5. Sites: • Union County: high population, very small geographic area, HIDTA route. • Northern Lyman County: Moderate population, large geographic area, interstate and Big Bend Dam. • Northern Fall River County (Hwy 18), high population, moderate geographic area, high traffic & fire area. Others: • Southern Bon Homme County: moderate population, moderate geographic area, Durfee State Prison • Southern Gregory County: small population, moderate geographic area • Southern Todd County: small population, moderate geographic area, casino • Keystone/Hill City: moderate population, moderate geographic area (box canyons), tourism, fires • Mud Butte area: small population, moderate geographic area, Hwy 212 • Cherry Creek area: moderate population, moderate/large geographic area, CRST • Clark/Redfield: moderate/high population, moderate/large geographic area, Hwy 212/281, Dev Center • Langford: small population, small geographic area, terrain blocked from Webster & other sites • Northern Brown County: moderate population, moderate geographic area

  6. Topography Example B A A B

  7. Radio Inventory • Over past 6 years, 23,303 radio ID’s have been active on the system • Do we establish a threshold of inactivity before we contact agency & confirm is radio is still in use? • LE/IR MOU with the Dept of Interior • Would be potentially more interop channels in standard plan to communicate with Federal Agencies.

  8. Old Business • 1. 2019/2020 Budget • All budget lines in order. The Contractual Services and Capital Assets lines reflect the annual lease/buyback payment to Motorola for 2012-2014 upgrades. • We typically try to hold a little in reserve for the annual spring ice storms for OT and site repairs. • Union County costs will begin in January. • BFM looking at restructuring allocation sources for SRC general funds.

  9. Grant Status, all grants -- • SLIGP 2.0 is now in effect, total over 2 years is $247,251 with $50,591 match from the state. • 2018 HSGP changes will need to be monitored this year to see how compliance requirements affect communications equipment procurement and to what extent. a. Have a designated SWIC • b. Align all communications projects to SCIP • c. Updated THIRA using new methodology • d. Investment in cybersecurity required • e. Coordinate and consult with interoperability governance (that’s us) • Digital Radio Infrastructure Updates

  10. 4. FirstNet/Broadband • Service is being offered in-state at this time, can be purchased on NASPO/ValuePoint. • Can be purchased by organization or individual purchase. Basically the following rate plan: $39.99 for standard smartphone, $44.99 for smartphone + tethering (hotspot capable), $36.80 for data-only device. • Verizon does have a similar offering, with similar pricing. • If Public Safety Broadband is ever going to be a viable tool for SD First Responders, we have to get some consistency in the apps everyone uses. Need to factor in agency to agency, agency to 911, public to 911/agency. • True cost of considering LTE for PS communications: Subscription + apps + device + technology refresh + peripherals + replacement policy (Agency & BYOD devices) + ?? • 5. Keystone Pipeline • Looking at options for cellular, data, and radio service to all areas along the route • Union County Site • Frequency plan for site is set, licensing in progress. • Equipment is ordered, most has been delivered, waiting on base stations. • Need to complete interior electrical, outside grounding. • 7. WAVE Project • Discussion on WAVE vs. Kodiak service offered commercially. • 8. Other

  11. Travel reimbursement forms Organizational Reports Police Chief’s Assn. – Jason Jones Sheriffs Assn. -- Dave Ackerman DCI -- Attorney General – Scott Rechtenbaugh GFP -- Bruce Nachtigall DOT --Brad Maupin National Guard – SFC David Goodwin Emergency Managers – Harold Timmerman Firefighters -- Dennis Gorton Healthcare – Tim Rave Dept. of Public Safety – Casey Collins APCO/NENA -- Matt Tooley EMT’s -- J.D. Geigle Wildland Fire/DOA – Paul Reiter County Commissioners -- Bob Wilcox Health Dept. -- Rick LaBrie Tribal Governments -- Chris Saunsoci Federal Government – Andy Barth BIT Engineering -- Jeff Pierce 911 – Shawnie Rechtenbaugh SD House – Representative Doug Barthel SD Senate – Senator Justin Cronin Closing Comments Vice-chair – JD Geigle Member at Large – Dave Ackerman Chair -- Tooley Next Meeting: date, time, location.

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