Chapter 18: Corporations

1. Chapter 18: Corporations

2. § 1: The Nature of the Corporation • A corporation is a creature of statute, an artificial “person.” • Most states follow the Model Business Corporation Act (MBCA) or the RMBCA, that are model corporation laws. • The shares (stock) of a corporation are owned by at least one shareholder (stockholder).

3. The corporation substitutes itself for the natural persons in conducting corporate business and incurring liability, but its authority and liability are separate and apart from the shareholders. In certain situations, the corporate “veil” of limited liability can be pierced, holding the shareholders personally liable. Nature of the Corporation

4. Corporate Personnel • Individual shareholders own corporation. • Shareholders elect board of directors to manage corporation. • Board of directors hires officers to run corporation on a daily basis.

5. Corporate Personnel • Body of shareholders can change constantly without affecting the continued existence of the corporation. • Shareholder can sue corporation and be sued by corporation and bring suit for corporation in some instances (derivative action).

6. Limited Liability of Shareholders • Corporate shareholders are generally not personally liable for the corporate obligations beyond the extent of their investments. • In limited situations, however, third parties can pierce the “corporate veil” of limited liability to sue shareholders personally.

7. Corporate Taxation • Corporate profits can either be kept as retained earnings or passed on to the shareholders as dividends. • Corporate profits are taxed under federal and state law as a separate “person” from its shareholders. • Regular “C” corporations are taxed twice: at the corporate level and at the shareholder level.

8. Torts and Criminal Acts • A corporation is liable for the torts committed by its agents or officers within the course and scope of their employment under the doctrine of respondeat superior. • Corporation can be liable for criminal acts, but only fined. Responsible officers may go to prison. • Case 18.1 Commonwealth v. Angelo Tudesca Corp. (2006).

9. Corporate Sentencing Guidelines • Federal Organizational Corporate Sentencing Guidelines provide specific sentencing guidelines for crimes committed by corporate employees (white collar crime). • 32 levels of offenses: • Culpability score. • Credits can be applied.

10. Classification of Corporations • Domestic corporation does business in its state of incorporation. • Foreign corporation from X state doing business in Z state. • Alien Corporation: formed in another country doing business in United States.

11. Classification of Corporations • Public and Private. • Nonprofit. • Close Corporations. • Shares held by few shareholders. • More informal management,similar to a partnership. • Restriction on transfer of shares.

12. Classification of Corporations • “S Corporations”: Avoids the federal “double taxation” of regular corporations at the corporate level. Only dividends are taxed to the shareholders as personal income. IRS requirements: • Corporation is domestic, fewer than 75 shareholders, only one class of stock, no shareholder can be a non-resident alien. • Professional Corporations.

13. § 2: Corporate Formation • The process of incorporation generally involves two steps: • Preliminary and Promotional Activities; and • The Legal Process of Incorporation.

14. Incorporation Process Promotion Name Search Subscribers File Articles of Incorporation State Charter 1st Organiza-tional Meeting

15. Promotional Activities • Before corporation is formed, promoters are the persons who take the preliminary steps of organizing the venture and attracting investors via subscription agreements.

16. Promoter’s Liability • A Promoter (or corporation) can create a prospectus required by federal and state securities laws to inform and protect investors. • Promoter is personally liable for pre-incorporation contracts on behalf of the corporation, unless 3rd party agrees to hold future corporation liable.

17. Promoter’s Liabilities • After corporate formation, corporation can adopt the pre-incorporation contract and release the promoter by creating a “novation”. • Subscribers and Subscription Agreements: continuing contracts to purchase stock. Generally, subscribers become stockholders upon corporate formation.

18. Incorporation Procedures • Select State of Incorporation. • Securing the Corporate Name. Name must have the proper suffix: “Corporation,” “Corp.,” “Incorporated.” • Articles of Incorporation: primary enabling document filed with the Secretary of State that includes basic information about the corporation. Person(s) who execute the articles are the incorporators.

19. Incorporation Procedures • Shares of the Corporation. • Registered Office and Agent. • Incorporators. • Duration and Purpose.

20. Incorporation Procedures • Internal Organization: usually included in the bylaws. • Registered Office and Agent: specific person that will receive any legal notice and documents from state and/or 3rd parties. • Incorporators (usually the promoter): at least one with name and address.

21. First Organizational Meeting • After the corporation is “chartered” (created) it can do business. • Shareholders should have the first organizational meeting to: approve the bylaws, elect directors, hire officers and adopt pre-incorporation contracts and activities.

22. Defects in Formation and Corporate Status • Errors in incorporation procedures when a 3rd party seeks to bring an action against a corporation that may not have complied perfectly with every incorporation law. • Problematic for shareholders who may be personally liable. • In addition, entity may not be able to enforce contracts.

23. Improper Incorporation • De Jure: substantial statutory requirements are met; cannot be attacked by state or 3rd parties. • De Facto: statutory requirements not met, but promoters made good faith effort to comply with corporate law;corporate status can only be attacked by state. • By Estoppel: if it acts like a corporation, cannot avoid liability by claiming that no corporation exists.

24. Corporate Powers • A corporation may act and enter into contracts as any natural person, except as limited by: • U.S. Constitution. • State constitutions. • State statutes. • Its own articles of incorporation. • Its own corporate bylaws. • Resolutions by its own board.

25. Express Powers • The express powers of a corporation are found in the corporation’s articles of incorporation, the laws of the state of incorporation, and in the state and federal corporations. • Corporate by-laws may also grant or limit a corporation’s express powers.

26. Implied Powers • Corporation has implied powers to: to perform all acts reasonably necessary to accomplish its corporate purposes, e.g.,: • Borrow and lend money. • Extend credit. • Make charitable contributions. • A corporate officer can bind corporation in contract in matters connected with the ordinary business affairs of the enterprise.

27. Ultra Vires Doctrine • Corporate acts are beyond the express or implied powers of the corporation as stated in state statute or the corporation’s own articles of incorporations and are considered to be “ultra vires” (beyond the powers). • Corporate articles of incorporations now adopt very broad purposes to prevent lawsuits against the corporation.

28. Ultra Vires Doctrine • The Following remedies are available for ultra vires acts: • Shareholders can bring action for corporation. • Corporation can recover damages from its officers and directors. • Attorney general of state may bring action to dissolve corporation for ultra vires acts.

29. § 3: Piercing the Corporate Veil • “Piercing the Corporate Veil” occurs when a court, in the interest of justice or fairness,” holds shareholders personally liable for corporate acts. • Court concludes that shareholders used corporation as a “shield” from illegal activity.

30. Piercing the Corporate Veil • Factors a court considers: • 3rd party tricked into dealing with a corporation rather than the individual. • Corporation is set up never to make a profit or remain insolvent or is under capitalized. • Statutory formalities are not followed. • Case 18.2In re Aqua Clear Technologies, Inc. (2007).

31. Commingling of Personal and Corporate Assets • Corporation is “alter ego” of majority shareholder and personal and corporate interest are commingled such that the corporation has no separate identity. • Loans to the Corporation. Arms-length loans are permissible, officer loans in exchange for stock are carefully scrutinized.

32. § 4: Directors, Officers, and Shareholders • Every corporation is governed by a board of directors that are elected by the shareholders. • Individual directors are not agents of corporation, only the board itself can act as a “super-agent” and bind the corporation. • A director can also be a shareholder, especially in closely-held corporations.

33. Election and Compensation of Directors • Subject to statutory limitations, the number of directors is set forth in the articles of incorporation: • Directors appointed at the first organizational meeting. • In closely held companies, directors are generally the incorporators and/or the shareholders. • Term of office is generally for one year. • Director can be removed for cause (for failing to perform a required duty). • Compensation of Directors. • Inside vs. Outside director.

34. Board of Directors’ Meetings • Directors hold meetings pursuant to bylaws with recorded minutes. • Special meetings may be called with sufficient notice. • Meetings require QUORUM (minimum number of directors to conduct official corporate business, usually majority). • Each director generally has one vote.

35. Rights of Directors • Directors have the right to: • Participate in corporate decisions and inspect corporate books and records. • Compensation (usually a nominal sum) and indemnification. If a director is sued for acts as director, the corporation should guarantee reimbursement (indemnification) or purchase liability insurance to protect the board from personal liability.

36. Committees of the Board of Directors • Executive Committee. • Audit Committee. • Nominating Committee. • Compensation Committee. • Litigation Committee.

37. Corporate Officers and Executives • Officers serve at the pleasure of the Board of Directors but have fiduciary duties to company as well. • Their employment relationships are generally governed by contract law and employment law. • Officers may be terminated for cause.

38. Corporate Officers and Executives • Officers and executives are hired by the board of directors. • Act as agents for the corporation. • Most states same person can be both officer and director. • Officers are employees of the corporation and have fiduciary and loyalty duties.

39. Duties and Liabilities of Directors and Officers • Directors have general responsibility for all management decisions: • All major corporate policies. • Appointment and removal of all corporate officers and their compensation. • Financial decisions, including dividends and retained earnings.

40. Fiduciary Duties of Directors and Officers • Directors and officers are fiduciaries of the corporation. They owe ethical and legal duties to the corporation and shareholders: • Duty of Care : Directors/officers are expected to act in good faith and the best interests of the corporation. Failure to exercise due care may subject individual directors or officers personally liable.

41. Fiduciary Duties of Directors and Officers • Duty of Care (cont’d): • Make informed and reasonable decisions; • Rely on competent consultants and experts; and • Exercise reasonable supervision. • A dissenting director is rarely held liable for mismanagement of corporation. Dissent must be registered with the corporate secretary and posted in the minutes of the meetings.

42. Business Judgment Rule • Immunizes a director or officer from liability from consequences of a business decision that turned sour. • Court will not require directors or officers to manage “in hindsight.” • As long as decision was reasonable, informed, made in good faith and in the best interests of the corporation, BJR will apply.

43. Fiduciary Duties of Directors and Officers • Duty of Loyalty: subordination of personal interests to the welfare of the corporation. • No competition with Corporation. • No “corporate opportunity.” • No conflict of interests. • No insider trading. • No transaction that is detrimental to minority shareholders.. • Case 18.3 Guth v. Loft, Inc. (1939).

44. Fiduciary Duties of Directors and Officers • No Conflicts of Interest: full disclosure of any potential conflicts of interest and abstain from voting on any transaction that may benefit the director/officer personally. • However, if transaction was fair and reasonable, it will not be voidable if approved by majority of disinterested directors.

45. Liability of Directors and Officers • Directors and officers may be liable for negligent acts that breach the standard of due care: • Crimes and torts committed by individually and/or those committed by employees under their supervision. • Shareholder derivative suits where shareholder(s) sue directors on behalf of corporation].

46. The Role of Shareholders • Ownership of shares grants an equitable ownership interest in a corporation. • Shareholders generally have no right to manage the daily affairs of the corporation, but do so indirectly by electing directors. • Shareholders are generally protected from personally liability by the corporate veil of limited liability.

47. Shareholders’ Powers • Shareholder powers include approving all fundamental changes to the corporation: • Amending articles of incorporation or bylaws. • Approval of mergers or acquisition. • Sale of all corporate assets or dissolution. • Shareholders also elect and remove the board of directors.

48. Shareholders’ Meetings • Shareholders’ meetings must occur at least annually. Voting requirements and procedures are: • Quorum of shareholders owning more than 50% of shares must be present to conduct business; • Shareholders may appoint a proxy or enter into a voting trust agreement.

49. Shareholders’ Meetings • For special shareholder meetings: • Notice and time of meetings must be sent in writing to each shareholder within a reasonable time ahead of the meeting. • Notice must state reason for meeting and only deal with this matter.

50. Common shareholder entitled to one vote per share. Articles and by-laws can exclude or limit voting rights of certain classes of stock. Quorum must be present -- shareholders representing more than 50% of outstanding shares must be present. Shareholder Voting