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ASA General Body Meeting

ASA General Body Meeting. Spring 2009 April 13, 2009. Future Reference. A copy of these lecture slides will be available at http://web.mit.edu/asa/about/minutes/ GBMsp09.pdf So if there is information you need to reference later, you can find it. Agenda. Introductions ASA Update

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ASA General Body Meeting

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  1. ASA General Body Meeting Spring 2009 April 13, 2009

  2. Future Reference A copy of these lecture slides will be available at http://web.mit.edu/asa/about/minutes/GBMsp09.pdf So if there is information you need to reference later, you can find it.

  3. Agenda • Introductions • ASA Update • Turnover Procedures • Elections

  4. Introductions

  5. ASA Executive Board President: Keone Hon ‘11 Treasurer: Shan Wu G Secretary: Rishi Gupta ‘10 Undergraduate Members- Gillian Grogan ’10 -at-Large Rachel Meyer ‘10 Grad. Members-at-Large: Nan Gu G Leonid Chindelevitch G Student Member-at-Large Dylon Rockwell ’11 UA Representative: Paul Baranay ’10 GSC Representative: Zhao Chen G

  6. The ASA Welcomes MIT Student Research Association student groupRoosevelt Institution funded groupUnite for Sight                                 funded …MIT Int’l Development Consulting         funded …MIT Film Cooperative                             funded …Greek InterVarsity                               sponsoredPi Beta Phi                                     FSILGMIT Students for Bhopal student …Platypus MIT                                     student …Sojourn Collegiate Ministry                     student …MITRaas                                         funded …

  7. The ASA Welcomes MIT Networks Initiative sponsoredMIT Chinese Ensemble                             funded groupMIT Libertarian Association                     funded groupThe Dorm Electricity Competition           student …The Big Banger                                   funded …MIT for Change                                   funded …MIT-Minority MBA Association             sponsoredBio. Engineering Undergraduate Board   sponsoredPalestine@MIT                                   student … 6.270 Autonomous Robot Design Comp. student … Leadership Training Institute                   student …

  8. The ASA Welcomes Christian Music Fellowship Ensemble student groupMIT Vegan and Vegetarian Society         funded groupStammtisch                                       student … MIT Emerge Global                             funded … Society of Creatives                             student … (6 more groups pending paperwork)

  9. ASA Update

  10. Midway • List of groups confirmed for a table at http://web.mit.edu/asa/resources/midway/signups.txt • Last-minute apply athttp://asa.scripts.mit.edu/applications/midway/midway.php • Don’t worry, still room. • Assignments should be out soon. Sorry.

  11. Other Business • upcoming applications: • bulletin board allocation • first-year summer mailing

  12. Finboard Applications • Due APRIL 24th • Attach quotes for anything that costs over $200 • If cannot attach defense: Email mit.finboard@gmail.com • Questions: Email finboard-request@mit.edu • Policy Meeting coming up, please send us any suggestion you may have

  13. Turnover Procedures

  14. Updating Your ASA Database Entry • Database • Important info for us • President and treasurer • Signatories • Account numbers • Contact info for your group – important • President and treasurer (as designated in database) can update • Tutorial follows • (New database in progress; beta testing later this month…hopefully)

  15. Elections

  16. Election Overview • Positions being elected tonight: • President • Treasurer • Secretary • Graduate Members-at-Large (2) • Undergraduate Members-at-Large (2) • Student Member-at-Large • Note: positions with two openings elected at same time

  17. Election Procedure • Description of each position • For each position: • List current nominees • Open floor for nominations • Can nominate yourself • Candidates present platforms (2 min) • Questions • limit of 10 minutes per position, can motion to extend • will rotate order; alphabetical to start • Vote • If no majority, candidate with lowest # votes eliminated; revote

  18. Position Descriptions • ASA Responsibilities: support and arbitration • {develop, administer, advocate for} resources • midways, first-year summer mailing • {meeting, office, storage, mailbox, web} space • arbitrate disputes, set policies to minimize conflict • decide: new groups, policy changes, etc. • Time commitment: • biweekly meeting (2 hr) • independent work on project • examples: midway coordination, script creation

  19. Position Descriptions • All positions: shared responsibilities (prev. slide) • Special responsibilities: • President • head of board; lead meetings; sets agenda and tone • represents student activities to admins; sits on committees • Treasurer • authority on MIT student group funding • sits on UA Finboard, GSC Funding Board, LEF/ARCADE (chair) • ensures funding policies are consistent/fair • Secretary • takes meeting minutes • maintains ASA’s website

  20. Eligibility Requirements • Undergraduate Member-at-Large • must be registered MIT undergraduate student • Graduate Member-at-Large • must be registered MIT graduate student • All other positions • must be registered MIT undergraduate or graduate student

  21. President • Special responsibilities: • head of board; lead meetings; sets agenda and tone • represents student activities to admins; sits on committees • Current candidates: • Rachel Meyer ’10 [slide] • Jessie Li ’10 [slide] • Open Floor for Nominations • Platforms • Questions • Vote

  22. Treasurer • Special responsibilities: • authority on MIT student group funding • sits on UA Finboard, GSC Funding Board, LEF/ARCADE (chair) • ensures funding policies are consistent/fair • Current candidates: • Keone Hon ’11 [slide] • Jessie Li ’10 [slide] • Nicole Teague ’11 [slide] • Open Floor for Nominations • Platforms • Questions • Vote

  23. Keone Hon ’11 | Treasurer Experience • Sophomore: course 6-3, 18 • ASA President 2008-09 • worked with SAO, CAC, PSC. UA Exec, GSC ExComm • Institute Planning Task Force (Procurement) • UA Senator 2007-09 (Next House, Fraternities) • Harvard-MIT Math Tournament Treasurer 2007-09 • Phi Delta Theta, steward • Discover EECS (FPOP) co-coordinator, 2007-09 • Associate advisor Goals • startup funding for new groups • unify interface/process for UA Finboard, GSC Funding Board, [LEF/ARCADE] • document process to aid new groups/new exec boards • see through existing initiatives: database, transition to new group recognition • prepare for the future (institute budget cuts?)

  24. Secretary • Special responsibilities: • takes meeting minutes • maintains ASA’s website • Current candidates: • Paul Baranay ‘11 [slide] • Open Floor for Nominations • none • Motion to White Ballot: passes

  25. Graduate Member-at-Large • Two openings • Current candidates: • Zhao Chen G [slide] • Open Floor for Nominations • Leslie Dewan • Motion to White Ballot: passes

  26. Undergraduate Member-at-Large • Two openings • Current candidates: • Rebecca Krentz-Wee ’12 [slide] • Jessie Li ‘10 [slide] • Andrea Robles ’10 [slide] • Nicole Teague ’11 • Tony Valderrama ’11 [slide] • Open Floor for Nominations • Platforms • Questions • Vote

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