Site License Advisory Team

1. Site License Advisory Team August 3, 2015 meeting

2. Agenda • Microsoft Windows 10 • Versions • Availability • Renewals • ExamSoft • Articulate Discount • FY16 projects: Blackboard, Adobe DPS, SLS Chargeback Process

3. Microsoft Windows 10 • Windows 10 for Enterprise became available Saturday morning (Aug 1) • Sent to the IT Service Desk for testing • Installation itself works fine • We are working on KMS activation now • An OCIO Change request has been put in to update the KMS server

4. Microsoft Windows 10 - Versions • Windows 10 has four versions: • Home • Professional • Education • Enterprise • Enterprise and Education are the two primarily available for use at OSU • They have all the same features, except for two apparent differences

5. Microsoft Windows 10 • The upgrade path is different for the two versions • Enterprise allows for upgrades from Pro or Enterprise versions of Windows only. • Education allows for upgrades from Home, Pro, or Enterprise versions. • State hardware standards include Windows Pro licenses, so this is mostly a minor issue

6. Microsoft Windows 10 • There are new forms of upgrade support: • With the education SKU, you will have the choice to have it deploy automatically when it releases initially or go with the short branch option (aka “Current Branch for Business”).  That option holds off the roll out until it has been market tested. • The enterprise option has what is called the Long Branch Service.  This allows the roll out to be delayed longer if needed.

7. Windows 10 Branch updates From: https://en.wikipedia.org/wiki/Windows_10#Upgrade_and_support

8. Microsoft Windows 10 • Current recommendation from the IT Service Desk will be for Enterprise editions for installation on OSU-owned machines • We will update if that changes • KMS is expected to be updated shortly: we’re in process on the changes now • Windows 10 will be available for download/testing today or tomorrow from http://go.osu.edu/it (OCIO Self Service) for SLSC’s

9. Microsoft RenewalPossible Risks: Resolved • All schools provided their Azure commits • All schools got PO’s in • Agreement was amended and resolved

10. Renewals • NVivo • ArcGIS • SPSS • MATLAB • Minitab • SAS

11. Renewals: NVivo • Software renewed, codes received in late July • Codes sent to all customers who had purchased since June 1, 2015 • No pricing changes for FY16

12. Renewals: ArcGIS • New codes received Monday, July 27 • Server updated on Thursday, July 30, to run through the 2016 year • Now supports 10.3.1 • If you have ArcGIS server licenses you require, send MAC for the server(s) to software@osu.edu and dangler.8@osu.edu with a subject of: “ArcGIS Server License Creation” • Pricing will be the same as last year

13. Renewals: SPSS • SPSS: • Renewal included a 3% increase (down from 10%, and down from 8%) • Codes received on August 1 • All customers who purchased since June 1, 2015 have been emailed a code for renewal • OSU now has the Premium package, campus-wide with home use

14. Renewals: SPSS – Premium • IBM SPSS Statistics • IBM SPSS Statistics Base • IBM SPSS Regression • IBM SPSS Advanced Statistics • IBM SPSS Exact Tests • IBM SPSS Categories • IBM SPSS Missing Values • IBM SPSS Conjoint • IBM SPSS Custom Tables • IBM SPSS Complex Samples • IBM SPSS Decision Trees • IBM SPSS Data Preparation • IBM SPSS Forecasting • IBM SPSS Neural Networks • IBM SPSS Direct Marketing • IBM SPSS Bootstrapping • New Premium modules include: • Bootstrapping • Neural Networks • Direct Marketing • Data Preparation • Decision Trees • Complex Samples

15. Renewals: MATLAB • New quote obtained • Price increase included in it • We will be examining toolboxes, and working on IPEDs counts to see if there is room to move the price down • The cost shares are changing this year, as well, with OCIO no longer supporting the license financially • There are additional departments with usage that we may approach

16. Renewals: Minitab • Expires August 30 • No expected impact to customers (no warning notice expected, or license gap) • We will require a maintenance window to update the license manager, communicated to DistCons

17. New Contracted Discount:Articulate • Articulate Storyline 2 designs interactive e-learning courses, allowing the authoring of quizzes, courses, and software simulations. • http://www.articulate.com/products/storyline-top-features.php • Contract covers terms issues and provides 60% off with PCard purchase: use code “OSUAPORA” on the order. • Does not yet include other Articulate products: we are discussing this • Questions? OSU Rep: Andrea Porter at aporter@articulate.com or 800-861-4880 ext 106

18. Possible Site License: ExamSoft • We have discussed with the departments their use and pricing • ExamSoft expects to get me an answer this week on their products and information

19. SLS Chargeback Models • Purchasing is reviewing a usage-based model to supplement discussion on FTE-based models • We have obtained all request information for copies of all software downloaded • Advantages of Usage-Based • Real picture of what’s in use where • Easy to track • No issue with products with a “counted” license • Disadvantages • Harder to predict • Will lead to lower usage of more powerful software (and thus, lower value for those purchases)

20. Questions/Comments • Next meetings • August 31, 10 AM, location TBD • April 27, 2016 is the third annual IT & eStores Vendor Expo • For SLS Questions, copy software@osu.edu with any correspondence