Lemme Outta This Box!!

1. LemmeOutta This Box!! The Practice and Benefits of Vehicle Sharing

2. Lets get to know each other • Why we are all here • Our story • Your Story • Your Agency • Your Transportation Needs • Your Transportation Resources • Answers you are looking for

3. Mobility Management • Our Mission: • Establish an understanding of transportation needs and resources • Build partnerships between needs and resources • Develop user-friendly systems/processes to connect the two • Our Responsibility- • Connect people to human services transportation opportunities throughout the MAG region • Provide support to individuals that need transportation related assistance. • Assure efficient use of federal resources through coordination

4. Mobility Management and Coordination Our agencies are amazing at working together in coordinating transportation. Vehicle sharing is the gold standard of coordination.  Sharing vehicles used to seem unattainable, yet now, it is happening through the work of our incredible nonprofit agencies and mobility managers.   ******************************* Wendy Miller/Phoenix Public Transit Department

5. “Sharing Economy” Defined • An economic model in which individuals are able to borrow or rent assets owned by someone else. • Most likely to be used when the price of a particular asset is high and the asset is not fully utilized all the time. • Investopediahttp://www.investopedia.com/terms/s/sharing-economy.asp#ixzz4uYPrgseN

6. Ways to Share Vehicles • Ride sharing. • One organization transports the clients of another • Time sharing. • Two or more independent organizations operate the same vehicle for apportioned periods of time. • Generally one organization will own and operate the vehicle and lease or loan it to one or more other organizations

7. Ride Sharing • Agency To Agency • Working agreements • Shared Liability • Volunteer Agreement • Volunteer Programs • Agency Volunteer infrastructure • Volunteer Drivers • Reciprocity through volunteerism

8. Today’s Goal • Provide overview of vehicle sharing • Benefits • Challenges • Process • Share ideas and experiences • Answer questions • Provide resources

9. Benefit of Sharing • Avoid duplicative/overlapping services • Reduce service gaps/increase services • Meet 5310 Coordination Requirements • Safety & reliability • Cost Effective via Donations and savings

10. Benefits of Sharing • And last, but not least………

11. Benefit of Sharing • Generates goodwill/You will become popular beyond your wildest dreams!

12. Here’s why we Really Do It

13. Here’s why we Really Do It

14. Here’s why we Really Do It

15. Challenges • The mechanics of sharing • Documentation, risk management, cost allocation • Information about sharing opportunities • Resources, capacities and needs of other agencies • Safety regulations • Vehicle safety regulations

16. Challenges • Vehicle insurance • Liability, Liability, Liability!! • Gaining Agency Support • Coordination • Finding Partners

17. Making it Real • Working with your Board/Administration: • A Little at a time  • Keep your plan clear • Federal 5310 Requirements • Clearly stated benefits

18. Making it Real • Working with your Insurance Company • Find the right Broker • Keep your plan clear • Federal 5310 Requirements • Minimize legal liability

19. Making it Real • Finding Sharing Partners • Chambers of Commerce • United Way/Boys and Girls Clubs, etc. • Partner organizations • TAP Meetings/Mobility Managers • Faith-based organizations • Schools • Service Clubs/Kiwanis/Rotary, K of C

20. The Process • Standard Operating Procedure • Create your own or use the Template • Vital to “selling” the concept • Vehicle Sharing Application • Keep it flexible • Follow with Face-to-Face meeting • Good chance to discuss details • Vehicle Sharing Agreement • Develop at Face-to-Face meeting

21. The Process • MVD Clearance • Determine who takes lead • Volunteer Agreement • Have a Volunteer Agreement Form • Agency using vehicle is a volunteer of your agency • Training • Determine priorities/Insurance requirement • PASS • Behind the Wheel Training and Sign-Off

22. The Process • Process Orientation • Vehicle/key sign-out • Mileage recording information • Fleet Services Manual • Contact Protocol • Breakdown Reporting • Accident Reporting • Transportation Policies/Procedures • Any other relevant Policies/Procedures specific to agency Transportation Program

23. Off You Go!!

24. How Can I make this Happen?? • Anyone Come to mind to share vehicles with? • What do you see as your first challenge? • What availability do you have in your fleet? (vehicles, times, etc.) • Any more answers you are looking for?

25. How Can I make This Happen?? • Educate Yourself& Your Team • https://www.transit.dot.gov/ccam/resources/united-we-ride-brochure • Get Involved in Your Community • Become a Transportation Ambassador. http://azmag.gov/Programs/Transportation/Human-Services-Transportation • Details on the 5310 Program • http://azmag.gov/Portals/0/Documents/HSTC_2015-05-14_%205310-Enhanced-Mobility-for-Seniors-and-Individuals-with-Disabilities-Transportation-Program-Presentation.pdf?ver=2017-04-06-111156-157

26. How Can I make This Happen ctd. • Come to our Quarterly Van Sharing Seminars • Contact DeDeGastheia • DGaisthea@azmag.gov • Contact Wendy Miller • wendy.miller@phoenix.gov

27. Our Current Partners • City of Chandler • Valley Center for the Deaf • Silverleaf Insurance Group • Desert Foothills Library • Scully Center • Spirit of the Desert Retreat Center

28. Questions?

29. THANK YOU!!! • Billy Parker/Sub-Regional Mobility Manager • Chandler Gilbert Arc • wparker@cgarc.org • 480-892-9422 • Jayne Hubbard  Transportation Consultant • Human Service Commissioner- City of Scottsdale • jaynehubbard5@gmail.com