Acquisition and Assistance Management Review Entrance Briefing

1. Acquisition and Assistance Management Review Entrance Briefing Name of office reviewed Date of Review

2. Authority This review was conducted in accordance with: 1. Office of Management and Budget (OMB) Circular A-123. 2. Executive Order (EO) 12931 Federal Procurement Reform. 3. Department of the Interior Acquisition Regulation (DIAR). 4. Department of the Interior Acquisition Management Review Handbook.

3. Review Team Team Leader Team MembersDiscipline Financial Assistance Contracts > $100K Simplified Acquisitions Purchase Business Line

4. Assessment Process • Review consists of four components • Each component includes sub-components to be addressed for each discipline • Documentation collected on Observation Records • Colored Ratings given to each Component and Discipline • Process tracked on Storyboard

5. Review Components • Organizational Alignment and Leadership • Aligning Acquisition with Agency and Commitment from Management • Customer Service • Accomplishments or Overall Issues/Concerns • Policies and Procedures • Planning Strategically • Effectively managing the Acquisition Process – Internal Controls • Effectively Managing the Acquisition Process – Regulatory Compliance • Promoting Successful Outcomes • Accomplishments or Overall Issues/Concerns

6. Human Capital Recruitment, Develop, and Retaining Training/Certifications Workload Management Accomplishments or Overall Issues/Concerns Knowledge and Information Management Use of Technology and Systems Safeguarding Systems Accomplishments or Overall Issues/Concerns Review Components cont’d.

7. Observation Record

8. Rating Criteria • LEVEL BLUE =Superior performance. Doing a great job. One of the better approaches in the bureau. Effort shows proven results over time and clearly contributes to a positive image for the organization. Customers are very satisfied. • LEVEL GREEN = Satisfactory performance. In compliance with the bureau’s mission, internal controls, and applicable regulations. Doing an acceptable, stable and capable job. Customers are satisfied. • LEVEL YELLOW = A condition which should be addressed/corrected as consequences of the condition could result in negative impact on the organization. Future impacts of the condition could result in a red or green rating in the next review, depending on actions taken to address the condition. Customers will not look favorably on this condition if it continues. • LEVEL RED = Significant level of risk to successful operations has already been realized. This condition affects our effectiveness or efficiency - OR - there is an apparent significant loss of government resources - OR - the customers, have expressed dissatisfaction with products or services provided by the office. Little reasonable assurance that internal control objectives are being achieved.

9. Storyboard Process

10. Communication • Interviews of Acquisition and Financial Assistance Staffs, Customers and Management. • Daily Meetings with Acquisition and Financial Assistance Management about Review Issues. • Daily Meetings of Review Team to monitor progress and process.

11. Report Format • Assessment Approach • Office Profile • Executive Summary • Storyboard • Summary of all Components, Disciplines • Commendations • Observation Records and Backup Documentation

12. Outbrief Content • Summary of Observations for all Components in each Discipline • Overall Rating of Each Component • Overall Rating of Each Discipline • Clarifications/Questions • Feedback Forms