PowerPoint Topics: Graphs, Links and More PowerPoint 2003 Class Exercises

1. PowerPoint Topics:Graphs, Links and MorePowerPoint 2003Class Exercises

2. “Title Only” Layout Auto Shapes/Organization Chart • Go to File…New to open a blank presentation • Switch to the Slide Layout Task Pane and choose Title Only • In the title enter Organization Chart • Choose Auto Shapes… Basic Shapes… Rounded Rectangle • Click towards the middle of the slide and drag about 1 inch to the right and 0.5 inch down. • Make sure the box is selected and type in Director.

3. Formatting Your Auto Shape • Use the drawing toolbar at the bottom to select font color and fill color for the auto shape. • When changing font color, make sure that the text in the shape is selected • Make sure your shape is selected. Look for the 3-D icon in the draw menu and select “3-D Settings”. • Use the 3-D On/Off switch to turn on 3-D and adjust the depth, angle, and lighting to your preference. Font color 3D Fill color

4. Creating The Second Shape • Repeat the Auto Shape process to create a2nd auto shape. Type in Lab Chief and placebeneath the 1st auto shape. • Repeat the formatting process for the 2nd shape. • This time, in the fill color, try fill effects and add a gradient. • Your art work should look close to theexample below. Director Lab Chief TIPIf you make a mistake, undo with Control Z

5. Creating The Last Set Of Shapes • Again, repeat the auto shape process, choose Auto Shapes…Basic Shapes…Diamond • Holding down the Shift key to maintain the aspect ratio, create a diamond about 1 by 1 inch. • Repeat the formatting process. • Again, use your choice of shadowing and color for the auto shape if you choose. • Create 5 Diamond shapes, using the Control-D keys to make duplicate copies. • If this doesn't immediately work, make sure that you've clicked on the shape somewhere other than within the text. • Spread the diamonds out horizontally. Don’t worry yet about being orderly. Tech Tech Tech Tech Tech

6. Alignment Of The Shapes USE NEXT SLIDE AS A VISUAL EXAMPLE • Select all the diamonds with a selection box. • Click anywhere on the slide above the upper-left corner of the leftmost diamond and drag to a point somewhere below the lower-right corner of the rightmost diamond • Go to Draw…Align or Distribute…Align Middle • Go to Draw…Align or Distribute… Distribute Horizontally • Go to View…Grid and Guides…Display Drawing Guides on Screen • With the arrow keys, center the diamonds on the slide. • Make sure that the others are also centered.

7. Tech Tech Tech Tech Tech Auto Shapes/Organization Chart Director Lab Chief

8. Lines • Go to AutoShapes…Lines…Line • Draw a horizontal line from the left diamond to the right diamond. Use the Shift key to make a perfect line. • Go to Draw…Order…Send to Back • Repeat the above for the vertical line. • If you choose, use the draw menu to adjust the colors and thickness. • Your art work should be close to the example on the previous slide. Line size Line color

9. Animating Objects • Go to the Custom Animation Task Pane • Select the Director shape • Click on Add Effect…Entrance…More Effects • Choose an effect, watching for what it looks like • Once you have one you like, click OK • Do the same for the Lab Chief • Select all of the Techs, then go to Draw…Group • Now add an effect for them • Click on Play at the bottom of the Task Pane to preview • Click on the Group animation in the animation list in the Task Pane and drag it above the Octagon on the list • Change Start from On Click to With Previous • Click Play again to see the changes • If you have extra time at the end, come back and try Emphasis, Exit, and Motion Path effects

10. Creating A Graph • Click Insert…New Slide • In the Slide Layout Task Pane,switch to Title and Content • Over Click icon to add content, click on the chart icon • Highlight the spread sheet byselecting THIS CELL and then hit the delete key. • Enter the text as shownand watch the graph build asyou enter the data. Chart icon TIPIf you make a mistake, undo with Control Z USE NEXT PAGE(S) AS A VISUAL EXAMPLE

11. Creating A Graph • As you are creating the graph, you need to know the PLOT and CHART area. • To change the color of the series, right-click and choose Format Data Series. • To tilt the lettering, right-click on one of the words, select Format Axis…Alignment. Grab the red dot and tilt to your desire. • Any attribute can be changed by right-clicking on that object. • Your graph should be similar to the following page. Walls Grid Lines Series Legend Plot Area Chart Area Floor TIPIf you make a mistake, undo with Control Z

12. Creating A Graph

13. Installing Video Clips • Go to Insert…New Slide… and choose a “Title Only” layout • Go to Insert…Movies and Sound…Movie from File • On the desktop, a folder called Videos contains some movies. Navigate to it and select one to insert. • Click the Slide Show icon at the bottom left of the screen to see the movie play

14. Setting Up Links • Launch Internet Explorer and go to your Institute or Center’s home page. • Highlight the link location (webpage address) and do a Ctrl-C to copy into memory. • Download a graphic from that page onto your desktop. • Right Click…Save Image As (Don’t forget the directory you saved to). • Go back to PowerPoint and insert the graphic into your slide. • Insert…Picture…From File • Move and re-size if necessary. • Right click on the graphic and choose Action Settings. • Choose Hyperlink To • Choose URL and do a Control V to paste in the link to that home page. • This is the Control C you did on the 2nd step. (Hint.. The URL must include http:// ) • Choose OK and OK again. • When you launch the slide show, select the graphic and it will open the URL that you selected. • Optional exercise -- create another link with an Auto Shape to another presentation or to the beginning or your presentation.