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Time Wasting at Work Did you backup today?!?!

Time Wasting at Work Did you backup today?!?!. Bob Greenberg. Who is ITWeRKS. Computer consultancy from Wading River Since 1998 Most of our clients are SMB ’ s We do have larger environments, such as UN, St. John ’ s Episcopal, NUMC, etc. Roots in large environments

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Time Wasting at Work Did you backup today?!?!

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  1. Time Wasting at WorkDid you backup today?!?! Bob Greenberg

  2. Who is ITWeRKS • Computer consultancy from Wading River • Since 1998 • Most of our clients are SMB’s • We do have larger environments, such as UN, St. John’s Episcopal, NUMC, etc. • Roots in large environments • We bring large environment expertise to local business.

  3. Who is Bob Greenberg • Began programming in 1976 • Broad knowledge of software and hardware • Trained by IBM as a Systems Architect • Certified Document Imaging Architect • At IBM - EZPass, MetroCard, UN Imaging, County of Westchester Land Records, etc. • International consultant for IBM 6 years. • Consulting SMB space 13 years. • My life has been technology.

  4. Time Wasting at Work Bob Greenberg

  5. Salary.com top time wasters2500 people polled

  6. Why do they waste time?

  7. Abusing the Web • Google • Social Networking – Facebook, Myspace, etc. • Streaming media – Youtube, Pron, Netflix, etc. • Wikipedia and other non-work related wiki’s • IM – Skype, AOHell, MSN, etc. • Personal Email

  8. So what do we do about it? Kinder and Gentler – • Create or revamp your internet use policies. Set consequences and be prepared to follow through! • One on one Counseling…again, set consequences…” • Be careful…walk the tightrope…don’t disempower!

  9. So what do we do about it? Brut Force– • Install cameras and DVR. You may never need to look at the DVR…a great deterrent…will reduce supply shrinkage too! • Surveillance software takes snapshots of screens throughout the day…be forwarned; you may be shocked. • Install screen sharing software and make spot checks yourself.

  10. So what do we do about it? Make the network be the bad guy– • Real Firewalls with Proxy Server (not a cheap linksys box) (limit who can get to the web) • DNS Filtering…disallows access based on category! (Adult content, Streaming Media, Social Networking, etc.)

  11. Remember the number one “Why?” Unsatisfied at work…Fix it! • Empower your employees…it may grow your business! • Get rid of dead wood…make everyone busier! • Modify your business model…give them new and exciting challenges! “What’s the next right thing??” • Have business development lunches…include everyone. You might be surprised. • Make work fun.

  12. Have you backed up today? Bob Greenberg

  13. What is your most precious business asset? Most likely your data • Correspondence • Contracts • A/R…how much am I owed • CRM • Inventory

  14. Can you afford not to backup? Evaluate • Do I need my data? • If I were to lose that disk, what would I lose? • How long can I afford to be down? • What would I have to do to be operational again? • How long can I afford to be out of business? • How much data?

  15. Why do we backup? Why is offsite critical? • Drive failures • System failures • Theft • Fire • Acts of G-d • Terrorism

  16. Different kinds of backups • Flash drive – small amounts of data • USB Hard drive – daily snapshots • Do I need editions of my data? • Tape – Safest, quickest recovery, but expensive • Offsite Online Backup • Can I use consumer products? • Should I use commercial products? • Redundant Systems

  17. Flash Drives • Cheap • Interactive • Easy to take offsite • Small • Low capacity

  18. USB/Firewire Hard Drives • Greater capacity then USB • Interactive • Easy to take offsite • Fast • Inexpensive • Fast recovery

  19. Tape • 400GB • High Cost • Slowish…backup “window” is critical • Safe • Easy to take offsite (rotational) • Fast recovery

  20. Offsite Online • Cost effective • It’s offsite! No worries about fire, theft, etc. • Slow…may take a week or more for the initial snapshot • However, keeps • Easy to take offsite (rotational) • Fast recovery

  21. Redundant/Disaster Recovery Systems • Doubles your hardware budget/services • Can be offsite/geographically redundant • Can be quasi-instantaneous recovery • Still needs offsite backup!!!

  22. Mandate • In order for this to work, you as the grand-pooba must mandate a backup regimen • Create checks and balances • Person who handles backup media • Person who checks the logs!!! (CHECK THE LOGS) • YOU OR A MANAGER DO SPOT CHECKS. “HAVE YOU BACKED UP?”“LET ME SEE THE LOGS.”

  23. Concslusion • Evaluate • Get a professional…you want to be sure. This is not the job of your nephew in high school or college! • It’s your self-insurance for business continuity • Do it right…don’t skimp, you may not be able to afford the cheapest route. • Mandate! THIS IS SERIOUS BUSINESS • Don’t blow this off.

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