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European School Bergen Parents’ Association Annual General Meeting 07-10-2014

European School Bergen Parents’ Association Annual General Meeting 07-10-2014. Agenda of the AGM 7.10.2014. Opening and welcome Approval of the Agenda Message from the school management Committee organization, roles and objectives

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European School Bergen Parents’ Association Annual General Meeting 07-10-2014

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  1. European School Bergen Parents’ AssociationAnnual General Meeting07-10-2014

  2. Agenda of the AGM 7.10.2014 • Opening and welcome • Approval of the Agenda • Message from the school management • Committee organization, roles and objectives • Approval of the Auditor’s report and 2013 – 2014 school year financials • Presentations of the PAC roles • Committee Elections • Questions, comments, concerns • Closure

  3. Message from the School Management

  4. Parents’ Association Roles in 2013- 2014: Alex Harvey Bistacchi ** - President, Admin Board, Transportation Joy Prieto - V.President, SAC, Admin Board, SEC, Interparents Petra Verdegem Bom **- Secretary, Communications, Parent Reps, Lost & Found, PEC, Welcome Committee Yolanda Doogan ** - PR and Marketing Bora Baykam - Treasury, Transportation, Security and Safety* Kemi Obakin - Web site, SEC, IPSSG Gordana Simonovski**- Child Protection, PEC, Canteen Tina G.Eriksen** - Child Protection, PEC, Welcome Committee Cesar Chenel Ramos**- Staff Representative for JRC Jill Jansen ** - Event Coordinator

  5. Parents’ Association Roles in 2013- 2014: Claudia Cozzi - Secretary*, Host Family Coordinator Marijke van Kampen - Event Coordinator, SEC Jackie Barbour - VVN coordinator, Translation Nelu Stoian - Extra Curricular Activities, Security and Safety* * 2014- 2015 year function ** 2014 – 2015 vacant roles

  6. WorkGroups Communication - Parent Reps - PA Website - PR/Marketing - Translation Health & Safety - Safety & Security Committee - Canteen support Transportation - Cycling Exam - Transportation Committee Social Integration - Events - Welcome Committee - Extra Curricular Activities - Networking Group (re-introduce) EducationalCommittees - Pedagogical Issues (PEC, SEC, SAC) - Host Families

  7. General Objectives of the Parents’ Association: • Working to provide the best environment to our students. • Promote our school and community. • Present the parents and defend their interests in the boards. • Create a social environment for parents. • Organize social events to promote our multicultural community. • Create a communication link between management and parents. • Promote a safe and secure environment for the students.

  8. School Councils: • PEC (Primary Education Council) ; Matters concerning Primary and Nursery • SEC ( Secondary Education Council) ; Matters concerning Secondary • SAC (School Advisory Council) ; Prepatory for the Admin Board, no decission made but giving advice

  9. Approval of the 2013- 2014 School Year Parents’ Association Financials and Audit Report Please find European School Parents’ Association Annual Report for year 2013- 2014 School Year, Appendix A and Appendix B

  10. Kemi Obakin Web Site IPSSG SEC

  11. I am the webmaster for the Parents’ Association website and I work closely with another parent Rene Cortin. • We have just redesigned the website and gave it a new look. • The website is an important tool for sharing information. • We update it throughout the week and we have a link to the European school website, Interparents Little Europe and other useful links.

  12. We urge parents to sign up for updates on the Parents’ Association website, to be informed of what is happening in the school. • On the right hand side of the webpage, you can sign up to receive by email, the latest news from the Parents Association. • After signing up, you need to go back into your mailbox and click on the link to confirm. • As well as working on the website, I am also the SEC representative for parents. • We have meetings with management, teachers and students of the school.

  13. Marijke van Kampen Events Coordinator

  14. Events for 2014- 2015 • 24-10-2014 Halloween • 11-12-2014 Christmas market • 06-03-2015 ESB got talent • 19-04-2015 Euromarket • 24-05-2015 Walkathon • 30-06-2015 Bookmarket

  15. Joy Prieto Vice President SAC SEC Admin Board Interparents

  16. InterParents (IP) • Representatives from all of the PA’s, meet several times a year to discuss proposals and documents. • To prepare for and attend the meetings and work groups, organised by the governing bodies of the ES. • Responsible for major ES decisions. • Parents have a vote • SAC(School Advisory Council) Admin. Board • ESBcouncils consisting of teachers, admin, management, ES secretary general Commision reps, pupils and parents. • Responsible for major internal decisions • Parents have a vote.

  17. Structural Organisation of the European Schools – (an example)

  18. Yolanda Doogan PR and Marketing

  19. ESB PAC Contactfor all (local) media, newspapers, radio/TV etc. • i.e. Making Dutch pressreleases to be published on a regular basis in (local) newspapers, digital newspapers and websites, RTV80 and/or social media etc. • Negotiating (add-)fees for i.e. Advertisements in newspapers etc. • 2013/2014 : • Visit Queen Beatrix in March 2013 • 50th anniversary ESB • Euromarkt and Open Day, also Interview Radio • Placement of Sunpanels • European School China • Special Students Achievements, etc. • 2014/2015 : • Agreement to have Monthly column in Duinstreek re our students • Euromarkt and Open Day • Contacting new International Companies to attract future students

  20. Jackie Barbour VVN Activities

  21. VVN Activities 2014-2015 • European Mobility Week 15th to 19th September 2014 • Bicycle Safety Check 21st October 2014 • Blind Angle Project Date in March 2015 to be advised • VVN Traffic Exams Theory 16th April 2015 Practical 22nd April 2015

  22. Nelu Stoian Extra Curricular Activities

  23. Activities in 2013- 2014 vs 2014 - 2015 • How to join to the activities • How to run the activities – Activity Leaders • Communication • Locations • Plans for future

  24. Gordana Simonovski Tina Eriksen PEC Child Protection Canteen

  25. (PEC) Primary Education Council • Organization of the school year. • The anti-bullying program set up. • School policy (how it affects the children, the parents and the teachers). • New proposals (i.e. changes to be made to the playground, changes to how the children are picked up on Tuesday afternoons and changes in educational support structure). • Language section issues.

  26. Child protection • New safety procedure at the primary gate. • The playground equipment will be changed. • New goals were installed. • The KiVa anti-bullying programme was proposed and will be implemented in October 2014. • May 9th - Introduction to programme for teachers. • October 20th - information meeting for the parents. • October 22nd - KiVa kick off day.

  27. Canteen • Pre-paid hot lunches for nursery and primary school pupils. • Pre-paid tickets available for hot meals for secondary school pupils. • Menus available on PA website. • Canteen form for hot lunch registration available on ESB website. • New organization of the hot lunches. • Healthy canteen.

  28. Claudia Cozzi Secretary

  29. PAC Secretary Role • Prepare and distribute agendas of all (PAC) meetings • Record, prepare and distribute minutes of all PAC meetings in and outside school • Prepare all paperwork for additional meetings like AGM, parents’ evenings and/or information evenings • Maintain custody of all records and documents and keep them up to date • Direct documents that require translation to the relevant persons • Answer and/or redirect help-desk emails • Make appointments with secretaries in school

  30. Alex Harvey Bistacchi President Transportation

  31. Transportation • Private Taxi Service (Taxi 072) ; Pick up pupils at home. 8 families use this • service. • Connexxion Bus 606 ; Public Bus from Alkmaar Train Station to • School • PAC has contract with Connexxion for 2014 / 2015 • Application for the abonnement on Connexxion Website • Mainly secondary students use this service

  32. Objectives for 2014 – 2015 • 100% of all parents / guardians become PA members • Work together with Petten and Management • Continue improving the safety of our school • Become more involved in local events (Mobility Week etc.) • Supporting educational and sportive events together with other schools • Create more social events • Support the anti-bullying program (KiVa) • Re-implement the network group for parents • Improve the bike parking area • Continue what we are doing

  33. Bora Baykam Treasurer

  34. Memberschip process • Fee transfer process • Subsidy process • Membership code and confirmation • Budget

  35. Committee Elections

  36. Questions, Comments, Concerns

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