ACTIVITY BASED OFFICE

1. ACTIVITY BASED OFFICE

2. NEW WAY OF WORKING anytime growing importance of social interactions anywhere 50 -luku

3. REVOLUTION OF WORK 2010 – activity based office 2000 – mobile work in office 1970 – personalrooms, 1980 - computers 1920 – industrial open plan office 1940 – manager’s rooms 1960 – office landscape 50 -luku

4. IMPORTANCE OF SPACES brand building role in competing for the best employees communicate values and visions World Design Capital 2012 Helsinki, Finland Skype, Stockholm, Sweden Lego, Billund, Denmark 50 -luku

5. CONCEPT FOR ACTIVITY BASED OFFICE:

6. CONCEPT IDEA • The office is still the core of working environment • The office floor plan is based on user studies • Visually inspiring • Instead of a standardised workstations, there are various possibilities for individual work, as well as a variety of places for different encounters • Facilities to support the new way of working • The whole office is being used as a workspace • Efficiency and space-saving

7. BENEFITS ALL WORKING DAY Employee self estimate Away Temporarily away Collaboration Individual work Activity Based Office can increase space utilizationefficiency by up to 40 percent. Workspace Oy ja Rapal Oy, 2011. Senaatti-kiinteistöt / DEGW, 2006 If the in addition the energy efficiency of the is significantly improved, the carbon footprint of the real estate may decrease by 70% Workspace Oy ja Rapal Oy, 2011.

8. MANY DIMENSIONS

9. MANY DIMENSIONS Seating Tables Storage Space dividers Other furniture Specifying Planning Implementation Maintenance Recycling Free interaction Intensive collaboration Intensive individual work Short term drop-in Anchors Connectors Collectors Navigators Public Semi-public Private Social Physical Virtual

10. Anchors Connectors Collectors Navigators

11. ANCHORS • spend all their days in the office, doing most of their work while sitting behind their desks • ergonomic solutions play an important role in the design of anchors’ workstations • as many of the tasks require concentration there should not be any sources of distraction in the surroundings

12. CONNECTORS • spend half their working days in different premises of the organisation, such as conference rooms, cafes and at their colleagues’ workstations • a connector’s workstation must contribute to interaction and collaboration and in its design consideration should be given to virtual links and the physical space itself • the workstation must provide a venue for brainstorming and planning sessions and it must also be possible to leave marks of this work, such as wall boards describing different stages of a project

13. COLLECTORS • are responsible for the organisation’s relationship with the outside world • spend at least half their working week in meetings with customers, in other offices of the organisation or in what are called third places, such as cafes and clubs • the office provides them with an important fixture around which their working week revolves • a collector’s workstation must be suited for both efficient interaction and concentration

14. NAVIGATORS • are often the key persons of the organisation and they have extensive responsibilities • in their own office, navigators are considered as ‘visitors’ • the office must be flexible and it must be possible to set up the workstation quickly and easily • premises solutions also help to achieve a situation where navigators do not consider themselves as ‘undesired visitors’

15. WHICH GROUP DO YOU BELONG ?

16. Public Semi-public Private

17. PUBLIC ZONE • open to everybody and its premises and services are accessible to all in accordance with jointly agreed rules • often a customer service space for external or internal customers • often houses conference facilities and facilities for joint activities and premises that go together with them, such as entrance halls, exhibition rooms and cafes

23. SEMI-PUBLIC ZONE • often consists of different types of conference and meeting centre, cafes, etc. • zone is used by invited guests and the organisation’s own members and it also provides a venue for representative purposes • includes open workstations, conference rooms, the staff rooms and corridors

29. PRIVATE ZONE • reserved for personnel and it is used by all staff members • visitors may not enter the private zone • the zone may have areas where distractions are permitted but also areas where distractions are not allowed • typically includes project rooms, quiet workspaces and walled offices

35. 4. FLOOR 2. FLOOR 1. FLOOR 3. FLOOR BASEMENT

36. REALISATION OF ACTIVITY BASED OFFICE

37. REALISATION OF ACTIVITY BASED OFFICE

38. FURNITURE SOLUTIONS More interaction Less concentration More concentration Less interaction

39. FURNITURE SOLUTIONS More interaction Less concentration More concentration Less interaction

40. ELEMENTS OF SUCCESSFUL ACTIVITY BASED OFFICE* • Activity Based Office is the platform for various interactions and functions for the knowledge workers, as well as their customers and other stakeholders. • Employees are satisfied with the Activity Based Office when they have the opportunity to withdraw to areas of quiet work or spaces supporting privacy. • Activity Based Offices aim for facilities high utilization rate that support various activities. • A common set of rules enhance the use of Activity Based Office. *User-driven Facilities, Finnish Institute of Occupational Health, 2012

41. IT COMPANY Workingenvironment for 28 persons 14 fixedworkstations

42. LAWYER´S OFFICE Workingenvironment for 28 persons 24 fixedworkstations

43. SALES COMPANY Workingenvironment for 20 persons 5 fixedworkstations